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HomeMy WebLinkAbout2013-10-8Town of Nantucket NANTUCKET MEMORIAL AIRPORT 14 Airport Road Nantucket Island, Massachusetts 02554 N /� Z w Thomas M. Rafter, A.A.E., Airport Manager A Commtssionerak Phone: (508) 325 -5300 Daniel W. D.*( 64m4 Fax: (508) 325 -5306 Arthur D. Gas, Mice Glair David C. Gray, Andrea N. Planz* Jeannette D. TO*= 23 p AIRPORT COMMISSION MEETING n October 8, 2013 � The meeting was called to order 4:33 PM by Chairman Daniel W. Drake with the following Commissioners present, Vice Chair Arthur D. Gasbarro, David C. Gray, Sr., Andrea N. Planter and Jeanette D. Topham. The meeting took place in the 1" Floor meeting room at the Public Safety Facility, 4 Fairgrounds Rd. Airport employees present were Thomas M. Rafter, Airport Manager, Ashley Christ, Business Manager and Janine Torres, Office Manager. Also present were Elizabeth Gibson, Town Manager and Rick Atherton, Chairman of the Nantucket Board of Selectman. Attorney Rick Holland from Legal Counsel's Office was on the phone. Mr. Gray made a Motion to enter into Executive Session, to reconvene in Open Session, to discuss strategy with respect to threatened litigation with respect to the completion of the GA Building. The Chair has determined than an open session may have detrimental effect on the litigation position of the Airport Commission; and, to consider the purchase, exchange, lease or value of real property and to discuss pending litigation to Gatto vs. Town. The Chair has determined that an open session may have a detrimental effect on the negotiation and/or litigation position of the Airport Commission. Second by Ms. Topham and Passed by the following vote: Chairman Drake — Aye Vice Chair Gasbarro — Aye Mr. Gray — Aye Ms. Topham — Aye Ms. Planter — Aye Open session reconvened at 5:35 PM. Ms. Gibson and Mr. Atherton left the meeting. Mr. Holland was no longer on the phone. Noah Karberg, Environmental Coordinator, joined the meeting. Mr. Drake announced the meeting was being recorded. Mr. Drake asked for comments on the Agenda. Hearing none, the Agenda was approved Ms. Topham made a Motion to approve the 9/24/13 Minutes. Second by Mr. Gray and Passed Unanimously. Ms. Topham made a Motion to ratify the 10/02/13 Warrant. Second by Mr. Gray and Passed Unanimously. Public Comment None. Pending Leases & Contracts Mr. Rafter noted the GJ Smith Bunker Parcel Lease is still pending as the potential tenant has not provided their requested changes. Mr. Gasbarro asked that those changes are shared when available. Mr. Rafter presented a one year License Agreement for Stowe Enterprises LLC dba Fresh Air Services to provide aircraft detailing services. Mr. Rafter recommended approval contingent upon receipt of the Annual Business Fee as well as updated certificates of insurance. Mr. Gray made a Motion to approve the one year License Agreement with Stowe Enterprises LLC contingent upon receipt of the Annual Business Fee and current certificates of insurance. Second by Mr. Gasbarro. During discussion, Ms. Planzer pointed out a redundant sentence at the end of Section 7 of the Agreement. Mr. Drake asked the sentence be stricken and he will initial and the Licensee will be asked to initial. Motion Passed Unanimously. Pending Matters 1204123 Existing Bunker Lease Review — Mr. Rafter indicated a red line version of the Atlantic Aeolus Lease incorporating the Amendment was provided to the tenant upon their request but the tenant has not yet provided feedback or set up appointment to meet. 021213 -2 Supplemental Agreement to the Other Transactional Agreement (OTA): ATCT — Mr. Rafter noted there is no need for additional borrowing to rehab the existing tower and thanked Commissioner Planzer's husband for his assistance in verifying the funds from the original OTA as well as the additional funding are in place with the FAA itself. 061113 -14 Bunker Area Environmental Permit Review — Mr. Rafter indicated the permit was filed with MESA and a response is expected within 30 days of the filing date. 062513 -3 Noise Abatement • Mr. Rafter presented the final "Fly Friendly" brochure. Ms. Topham suggested a darker green background on the inside left panel for easier reading. • The September Noise Complaint Summary was reviewed. Mr. Gasbarro commented on the last bullet asking whether IFR or VFR conditions existed when the Tower personnel instructed flights outside the corridors; noting if VFR, perhaps reaching out to the Tower. 070913 -1 TON Memorandum of Understanding (MOU) — Mr. Rafter reported this item is still pending. 10.8.13 Airport Commission Minutes Page 2 of 5 081313 -5 MOU with SDO /OSD re Disadvantaged Business Enterprise (DBE) Program — Mr. Rafter reported the DOT is still reviewing. GA/Administration Building - Mr. Drake noted the continued slow progress being made. The most recent schedule from the General Contractor indicates a November 1" completion date but doesn't take into account a final clean or punch item tasks. Finance 081313 -2 Airport Capital Improvement Plan (CIP) — Mr. Rafter presented the revised CIP to be discussed with the FAA noting the meeting with the FAA scheduled for October I e has been postponed due to the Federal Govt. shutdown and will be rescheduled. Mr. Gasbarro noted some differences since the last draft. Mr. Rafter concurred noting the main focus is on pavement rehabilitation based on the Statewide Pavement Plan. Additionally, after meeting with Senior Staff, it was concluded the security system upgrades as well as a new ARFF truck were a priority. The South Apron Environmental project is a timing issue with the Master Plan. 082213 -1 FY15 Capital Requests — Mr. Rafter presented a revised Town Capital Request worksheet explaining the second round of borrowing for FYI was cancelled by the Town Treasurer which will defer the planned equipment procurement this fall until FY15. Additionally, we cannot assume the Town will hold the second round of borrowing in FYI S. This means the items listed for the second half of FY 14 and FY 15 will be combined with the Capital items listed in the first half of FY15. Mr. Rafter added the deferment of the FYI equipment will have a significant impact on airport operations as well as an increased cost. Mr. Rafter added once the meeting occurs with the FAA to finalize the CB', the TON Capital Requests may be adjusted to Rafter to marry the two documents. When discussion moved to funding, Nr. Rafter commented the CIP is based on FAA Fiscal Year. Mr. Drake noted the FAA may tell us there are little or no discretionary funds for FAA FY2015 due to large projects at Providence and Bridgeport Airports. Mr. Gasbarro added he would like to see a majority of the eligible equipment funded. Mr. Rafter agreed adding the FAA only funds fire and snow removal equipment. State ASMP (Airport Safety Maintenance Program) grants are available for other equipment. Mr. Gasbarro added he would rather see spending on equipment rather than expansion in order to operate effectively. 100813 -1 FY15 Budget —Mr. Rafter presented the FYI Budget Instructions as well as the worksheets provided by the Finance Department (FD). Mr. Rafter added the instructions are specific towards the Town Departments and not the Enterprise Funds but does provide a good guideline. Internally, each Supervisor has been given a worksheet to submit their line items after which it will be consolidated to formulate the budget. Mr. Rafter commented the draft worksheets provided by the FD may have a few discrepancies. Mr. Drake added it does not include a provision for a PFC. Mr. Rafter added the FD is aware of that and will allow the forecast provided by the consultant for budget purposes. Timing was discussed and it was determined a draft budget will be presented at the Commission's November 12"' meeting. 10.8.13 Airport Commission Minutes Page 3 of 5 022613 -2 Master Plan & Sustainability Program Update — Mr. Rafter reported the invitations went out for the Advisory Group participants. Four participants have confirmed. A conference call is scheduled for tomorrow with the financial sub - consultant to go over the information they need to put together the bench marking and other financial models such as rates & charges. The sub-consultants for the surveying work were on site today to go over the work on verifying the Airport boundaries otherwise known as Exhibit A. 062513 -1 Re -Align and Widen Taxiway Connector Update — Mr. Rafter noted the new offset portion of Taxiway Delta will be known as `Juliet'. The work is almost complete. The re- painting of the Runway 15/33 edge lines is complete. The seal coating is all that remains and should be completed in the next few days. The MassDOT Grant award was received. Mr. Gasharm made a Motion to accept the MassDOT Grant award for $43K as well adopting the associated Grant Assurances. Second by Ms. Planer. During discussion, Ms. Topham commented on Section J of the Grant Assurances which promotes Compatible Land Use. Mr. Rafter confirmed its meaning to encourage appropriate zoning in the airport vicinity as to not restrict normal airport operations. Mr. Drake noted the Assurances require any agreement between the Airport and TON, such as the MOU, be signed off by DOT. The Motion Passed Unanimously. Manager's Update Other Project Updates • Passenger Facility Charge (PFC) — Still waiting for comments from FAA on proposed application. • RW 6 PAPI/REILS — Construction is expected this month and waiting for FAA to let us know when. • RW 33 PAPI/REILS — Still waiting for revised OTA from FAA ,UP/Bid Status • Still working on the Aviation Fuel RFP and Engineering RFQ. • Carbon Neutral— RFP is complete and waiting for CPO review. Operations Update • Airport provided vehicle for "Touch a Truck" Program • Fuel incentive program draft is almost complete • A Tenant meeting is scheduled for October 20 • Met with Ms. Planzer to discuss hangar issues regarding a possible sub- lease/assignment of the Taylor Hangar as well as long term hangar plans. Mr. Rafter reported attending the MAMA (Mass Airport Management Assoc) Conference and learned that MassDOT- Aeronautics will be administering a crack sealing program this year. MassDOT is also working on a Statewide CCTV Program starting with unmanned and contract tower airports and ending with FAA Control Tower airports that will tie CCTV cameras into local police departments. Mr. Rafter attended a presentation of new software currently being tested for dynamic master planning. MAMA will be creating an advocacy group to address various environmental issues and has shared the information with Mr. Karberg should he be interested in participating. Sub - Committee Reports Mr. Drake asked if the Commission reviewed and had comments for Ms. Topham relating to the TON Compensation Committee report from the last meeting. Ms. Planer did note reading and had no questions or comments. 10.8. 13 Airport Commission Minutes Page 4 of 5 Commissioner's Comments None. Public Comment Mr. Karberg, spoke as to the timing of the Carbon Neutral RIP review by the Chief Procurement Officer as it relates to the October 23r° notification in the Central Register noting it has been reviewed by Town Counsel. Mr. Rafter added he may ask the Town Manager for assistance in making this a priority. Having no further business, Mr. Gasbarro made a Motion to adjourn. Second by Ms. Planzer and Passed Unanimously. Meeting adjourned at 6:20 PM. pectfully submitted, Janinb M. Torres Recorder Master List of Documents 1018113 Agenda 924 /13 Draft Minutes Stowe Enterprises, LLC 2013 License Agreement September 2013 Noise Complaint Summary Fly Friendly Brochure Merchants/FAA GA Construction Schedule (Run date 102/13) Five -Year FAA CIE dated 10/42013 FY14 -15 TON Capital Request Summary with strikeouts FYI TON Budget Instructions and Worksheets FY2015 Budget Timeline including 927/13 email from Martin Anguelov Comm. of Mass Standard Contract Form — Re -Align & Widen Taxiway Connector Grant MassDOT Grant Assurances — Re -Align & Widen Taxiway Connector 10.8. 13 Airport Commission Minutes Page 5 of 5