HomeMy WebLinkAbout2013-8-27Minutes for August 27, 2013, adopted Oct. 1
Town of Nantucket
Audit Committee
www.nantucket- ma.eov
July 30, 2013 Motion to Approve. (made by: Mulcahy) (seconded by: Atherton) 2 -0.
None
Larivee — Stated that Finance made a lot of improvements on Monday, August 26. The checklist is down to
one page of items that are due by September 1, reviewed the status of those items. The Other Post -
Employment Benefits (OPEB) Actuarial Report has been delayed coming from The Segal Company.
Roselli — Stated the Town Finance has been aggressive about getting information to the auditor. He has
scheduled his staff to work on Nantucket's audit the week of September 9; they will go through everything.
Explained the goal is to have a good portion of the Town audit done prior to the on -island visit the week of
September 30. All that should be left to do is the End of Year Report.
Mulcahy — Asked if Barnstable is slow at getting the OPEB information, does that delay the Town's audit.
Roselli — No.
Discussion about the purpose of the OPEB Actuarial Report.
Larvvee — Explained the delay was due to the fact that Nantucket is part of a group of communities
contracted with Barnstable to create the actuarial report and another community was late getting their
information in.
Atherton — Asked why the Town has to depend on others for the OPEB Actuarial Report.
Larivee — Explained that doing the report this way, as opposed to stand alone, saves the Town about $6,000.
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MINUTES z o
Tuesday August 27, 2013
4 Fairgrounds Road, Training Room — 9:00 a.m.
M
rn
Staff:
M
m I--' n
Irene Larivee, Finance Director; Bob Dickinson, Assistant wn AcMuntant; Martin
Anguelov, Budget Analyst; Terry Norton Town Minutes "I ker3 m
Attending Members:
Rick Atherton, Bruce Miller, Matt Mulcahy
Absent Members:
None °
r
Public:
None y w
Auditor:
Anthony Roselli & Chad Clark, Roselli, Clark & Associate§ (RC &A) remote
participation
Documents used:
Copy July 30, 2013 minutes; Town of Nantucket Audit Information Checklist August
16, 2013; Draft of Debt Collections for Non -tax Revenue Policy; Draft of Write -off
Request Form
July 30, 2013 Motion to Approve. (made by: Mulcahy) (seconded by: Atherton) 2 -0.
None
Larivee — Stated that Finance made a lot of improvements on Monday, August 26. The checklist is down to
one page of items that are due by September 1, reviewed the status of those items. The Other Post -
Employment Benefits (OPEB) Actuarial Report has been delayed coming from The Segal Company.
Roselli — Stated the Town Finance has been aggressive about getting information to the auditor. He has
scheduled his staff to work on Nantucket's audit the week of September 9; they will go through everything.
Explained the goal is to have a good portion of the Town audit done prior to the on -island visit the week of
September 30. All that should be left to do is the End of Year Report.
Mulcahy — Asked if Barnstable is slow at getting the OPEB information, does that delay the Town's audit.
Roselli — No.
Discussion about the purpose of the OPEB Actuarial Report.
Larvvee — Explained the delay was due to the fact that Nantucket is part of a group of communities
contracted with Barnstable to create the actuarial report and another community was late getting their
information in.
Atherton — Asked why the Town has to depend on others for the OPEB Actuarial Report.
Larivee — Explained that doing the report this way, as opposed to stand alone, saves the Town about $6,000.
Page 1 of
Minutes for August 27, 2013, adopted Oct. 1
Larivee — Explained the reasons for the write -off process and that the details of claims from Our Island
Home are confidential. Stated Our Island Home and Land Fill would have the largest claims.
Discussion about the policy. Larivee was instructed to go ahead and finalize the policy. It will be adopted as
an Audit Committee policy.
Discussion about claims on the books now and how they are being processed.
Mulcahy — Asked Tony about collecting money from 300 customers who are not paying sewer fees.
Larivee — Some go back a long way. The collection method is being discussed by the Board of Selectmen.
Roselli — Explained that some communities have come up with installment procedures; some are collecting
only the current year and doing it correctly going forward. Said he would like to find out more about it
during the audit before making a recommendation on how to proceed. Suggested ways for the Town to
ensure they have caught all the users.
Clark— Stated that Warmacomet Water has a handle on where the water is going; suggested starting with
the water meters then going mapping over sewer users to see who is connected to the system.
Larivee — Asked if there is a methodology to use to minimize people getting free services.
Discussion about tracking non - paying versus paying sewer customers.
Roselli — Suggested an industry specialist review the situation.
Larivee — That is being done.
Motion to Adjourn: 9:32 a.m.
Submitted by:
Terry L. Norton
Road, Training Room
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