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Home My WebLink About2013-7-23Town of Nantucket NANTUCKET MEMORIAL AIRPORT 14 Airport Road RECEIVED Nantucket Island, Massachusetts 02554 2013 SEP S APl 10 26 Thomas M. Rafter, A.A.E., Airport Manager fi CO-N&.fi W K ET TOWN CLERK Phone: (508) 325 -5300 Daniel W. Drake, C anman Fax: (508) 325 -5306 Arthur D. Gasbaro, Vice Chair David C. Gray, Sr. Andrea N. Planer Jeannette D. Topham AUtPORT COMMISSION MEETING July 23 2013 The meeting was called to order at 5:00 PM by Vice Chair Arthur D. Gasbarro with the following Commissioners present, David C. Gray, Sr., Andrea N. Planer and Jeanette D. Topham. Chairman Daniel W. Drake was absent. The meeting took place in the 1" Floor meeting room at the Public Safety Facility, 4 Fairgrounds Rd. Airport employees present were Thomas M. Rafter, Airport Manager, David Sylvia, Training and Compliance Officer, Ashley Christ, Business Manager, Noah Karberg, Environmental Coordinator, and Janine Torres, Office Manager. Mr. Gasbarro announced the meeting was being recorded. Mr. Gasbarro asked for any comments on the Agenda. Hearing none the Agenda was approved. Ms. Topham made a Motion to approve the 7/9/13 Minutes. Mr. Gray Seconded. The Commission Passed Unanimously. Mr. Gray made a Motion to release the Executive Session Minutes of 3/1/12, 327/12, 4/19/12, 426/12, 5/8/12, 522/12, 6/12/12, 6/26/12, 7/10/12, 724/12, 8/28/12 with a redaction of item #3, 9/25/12, 10/30/12, 12/18/12, 3/26/13 and 625/13. Ms. Topham Seconded. The Commission Passed Unanimously. Ms. Topham made a Motion to ratify the 724/13 Warrant. Ms. Planer Seconded and the Commission Passed Unanimously. Public Comment None. Commission Signing Authority After brief discussion Ms. Topham made the Motion authorizing Mr. Drake, as Chairman, the authority to sign on behalf of the entire Commission on Federal and State contracts, grants and other agreements, totaling $50,000.00 or more, pertaining to projects previously approved by the entire Commission. Mr. Gray Seconded. The Commission Passed Unanimously. Pending Leases and Contracts Mr. Rafter presented one (1) Lease, and two (2) contracts for approval: • Air Wisconsin Airlines — A seasonal airlines Operating Agreement (carrier for US Airway's), $11,000 rental income, $1,500 Business Fee plus Landing Fees. • Computer Assisted Services — A three year contract to provide IT services for a not to exceed amount of $150,000. • Victor - Brandon Corp — A construction contract to Re -Align and Widen Taxiway D Connector, $440,295. Mr. Gray made a Motion to approve the Lease and two Contracts. Ms. Planzer Seconded. The Commission Passed Unanimously. Pending Matters 120412 -3 Existing Bunker Lease Review — Mr. Rafter reported the Amendment for the Atlantic Aeolus Lease is still pending. 021213 -2 Supplemental Agreement to the Other Transactional Agreement (OTA) — ATCT Mr. Rafter reported the FAA has yet to release their report. 061113 -1 Bunker Area Environmental Permit Review — Mr. Rafter indicated Mr. Karberg continues to work with National Heritage and will be preparing a MESA filing. 0625133 Noise Abatement — Mr. Rafter indicated increased educational efforts are continuing. Noise abatement cards are included in all catering bags and signs are being made for both the north and south ramps. 070913 -1 Memorandum of Understanding (MOU) Update — Mr. Rafter indicated not receiving many Commission comments and will move forward in drafting a new MOU for presentation at a future meeting. Finance 072313 -1 EOY FY2013 Budget Update Mr. Rafter presented the Summary Report that will be presented to the Board of Selectman on 7/24/13 indicating a Net Surplus of $122K. This takes into account the fuel sales surplus. Mr. Rafter added the Finance Department has not finalized the reconciliations. Mr. Rafter noted frustration on being responsible for the data but not being able to control the data in MUNIS. Mr. Rafter reported the goal moving forward is to demonstrate financial strength. Retiring additional debt service and instituting the PFC will help accomplish this. Mr. Rafter indicated these numbers are preliminary and unaudited. Continued improvement is planned on communications with the Finance Department and will be addressed in the draft revised MOD with the Town. Mr. Gasbarro noted no issuance costs associated with the latest borrowing are showing. Mr. Rafter thought it might be because the borrowing cycle may not be finalized and will confirm. Mr. Gasbarro remarked it is time to start developing FY2015 Budget. Mr. Rafter added a new capital item format has been discussed at Cabinet meetings and will be shared at the next meeting. 7.23.13 Airport Commission Minutes Page 2 of 5 GA/Administration Building Project Update Mr. Rafter reported the Amendments to the Architectural Consulting Group and Nantucket Architecture Group Contracts will be presented at the next meeting. Comments were made regarding the labor on the site. Mr. Rafter noted most of the progress has been on the site work and agrees there is not much work on the inside of the building. Discussion took place regarding the letter to the Surety rejecting the project schedule and that each construction meeting will now document all the work that is behind according to that schedule. The Project Change Order (PCO) numbers 12, 16 and 17 were approved by Mr. Rafter since the last report on Jane 261h for a total increase of $16,014.01. Discussion took place regarding the waiver added to each PCO regarding the Surety's right to additional time resulting from the PCO after which Mr. Gray made a Motion to Ratify PCO's 12, 16 and 17 striking the "additional time" language from these and any future PCO. Ms. Planer Seconded and Passed Unanimously. 022613 -2 Master Plan and Sustainability Program Update Mr. Rafter reported preparations are underway for the Open House taking place Thursday evening, August 15a in Hangar q3. The Sub - Consultant working on the Economic Development/Impact portion of the Master Plan will be on Island the week of August 12" meeting with several different organizations to obtain feedback on the profile of Nantucket visitors to determine the demand for air service for example. 062513 -1 Re -Align and Widen Taxiway (Delta) Connector Update — Mr. Rafter reported the FAA Grant Offer is presented for the Commission's acceptance. Mr. Gray made the Motion to accept the FAA Grant Offer in the amount of $516,000.00 to realign and widen the south apron taxiway connector. Ms. Topham Seconded. The Commission Passed Unanimously. Mr. Rafter noted the connector may be identified by another letter other than "D (Delta)". 072313 -2 Review and Adopt TON Fraud Policy — Mr. Gasbaro explained the proposed Fraud Policy was developed by the Town after completion of several studies, analysis of procedures and upon recommendation resulting from a Fraud Risk Assessment. The Board of Selectman (BOS) adopted the Policy at their July l e meeting. Ms. Topham made a Motion to adopt the Fraud Policy. Mr. Gray Seconded and Passed Unanimously. Manager's Report Projects Update Mr. Rafter reported: • In process of reviewing a small scale solar project in conjunction with Cape Air. More to come once some additional details are worked out. • Will be meeting with TON Capital Committee on July 31" to discuss long range capital plans. To prepare, met with Staff to go over what the Capital needs may be over next ten (10) years and is preparing a spreadsheet including funding sources to present to the Committee. • Reviewed MessDOT website on their State wide pavement evaluation showing Nantucket's page indicating its use as a valuable tool to plan pavement maintenance. 7.23.13 Airport Commission Minutes Page 3 of 5 When any State funded rehabilitation takes place, this website will be updated. Mr. Gasbarro pointed out the North Ramp pavement is rated in poor condition and suggests in planning its rehabilitation, to include the infrastructure for future electrification. • Will be developing an overall maintenance plan that will cover facilities, vehicles and vegetation. • Preliminary FAA data was shared on FY2012 Enplarements. Mr. Sylvia will work on verifying the data. This data determines our share in future AIP Funding. RFPBid Status • Still working with UPS to finalize their new Lease. • Drafting engineering and fuel supply RFP's Operations Update • Participated in conference call with Providence airport and will be combining efforts in increasing service between our airports. • Reported information on top 200 airports based on average fares. Aspen and Vale ranked 1 and gas hiving the highest fares with the average itinerary of 1,100 miles. Nantucket ranked 199 in average fares; but interestingly has the highest yield for revenue per seat mile, because of the short distance of most flights, an itinerary average of 190 miles. • The format shown at the last meeting for monthly reports to the BOS was updated slightly taking a more narrative approach. • Jet fuel sales were up 7% compared to last June, but down 4% for the entire fiscal year. • AvGas was down 42% from June and down 15% year . over year. Request for Travel — Permission to attend two conferences was granted • The North East Chapter of AAAE Annual Conference to be held in Pittsburgh, August 17th through the 21" • The Massachusetts Airport Management Association Annual Conference in Foxboro, September 24a through 26". Statistics — Mr. Sylvia reported: • Operations for June were 11,779 compared to 14,315 last June. Mr. Rafter added the comparison over fiscal years showed FY13 Operations up 5.77% over FY2012. • Enplanements for June were 19,847, up 4.88% over last calendar year. The Fiscal year comparison has FY13 up .82% over FY12. In reviewing the enplanement report by destination, Mr. Rafter noted the intent is to add load factor per flight data. • Freight for June was 284,536 lbs. Down 4.25% from last year. Ms. Topham asked how the Community Sailing Event held in the Ocean Wings hangar went. Mr. Rafter assumed well having heard no complaints or issues. Sub - Committee Reports None. Commissioner's Comments Mr. Gray wanted to make sure the Airport was being proactive in regards to development around the airport. Mr. Rafter reported meeting with Andrew Voice, Director of the Planning Office, but will follow up with letter to the realtor related to the Coffin development. Mr. Gray hoped the Airport could host another Airport Day in the future. Mr. Rafter agreed. Mr. Gray announced the Flying Association (NFA) is planning another BBQ on September 141h and that the NFA is attempting to coordinate a fly-out to Plymouth Airport later in the month. 7.23.13 Airport Commission Minutes Page 4 of 5 Mr. Gasbarro announced the dedication of the donated lithograph will be in the terminal tomorrow at 11:00 AM. Public Comment None. Motion to adjourn by Mr. Gray followed by a Second from Ms. Topham which Passed Unanimously. Meeting adjourned at 6:15 PM. Respectfully submitted, Janine . Torres, Recorder Master List of Documents July 23, 2013 Agenda including Exhibit 1 July 9, 2013 Draft Minutes March 1, 2012 Executive Session Minutes March 27, 2012 Executive Session Minutes April 19, 2012 Executive Session Minutes April 26, 2012 Executive Session Minutes May 8, 2012 Executive Session Minutes May 22, 2012 Executive Session Minutes June 12, 2012 Executive Session Minutes June 26, 2012 Executive Session Minutes July 10, 2012 Executive Session Minutes July 24, 2012 Executive Session Minutes August 28, 2012 Executive Session Minutes w/ redaction September 25, 2012 Executive Session Minutes October 30, 2012 Executive Session Minutes December 18, 2012 Executive Session Minutes March 26, 2013 Executive Session Minutes June 25, 2013 Executive Session Minutes Commission Letter of Authorization dtd 7/23/13 Air Wisconsin 2013 Operating Agreement Computer Assistance Services Contract Victor-Brandon Contract for TW Connector Project FY13 Year End Summary FY13 Airport Enterprise Update GA/Admin Building Change Order Spreadsheet dtd 7 /19/13 Merchants PCO #012 dtd 4/25/13 Merchants PCO #016 dtd 6/24/13 Merchants PCO #017 dtd 625113 FAA Grant Offer dtd 7/17/13 for TW Connector Project TON Fraud Policy dtd 7 /10/13 NEC/AAAE Conference Registration Form MAMA Conference Flyer June Airport Statistics 7.23.13 Airport Commission Minutes Page 5 of 5