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HomeMy WebLinkAbout2013-7-17Minutes for July 17, 2013, adopted July 24 Ni ucKF o�` s> Town of Nantucket yc(\` Capital Program Committee RECEIVED gpaaAtEp www.rantucket-ma.gov 2013 JUL 26 Pfd 12 54 Members: Phil Stambaugh (Chair), Carol Dunton (Vice- chair), Peter Morrison,. Linda Williams, John Tiffany, Joseph Grause, Tobias GIAWU C K E I TOWN CLERK MINUTES Wednesday, July 17, 2013 4 Fairgrounds Road, Training Room — 8:00 am Called to order at 8:00 a.m Staff: Libby Gibson, Town Manager; Martin Anguelov, Budget Analyst; Terry Norton, Town Minutes Taker Attending Members: Stambaugh, Dumon, Morrison, Grouse, Glidden Absent Members: Williams & Tiffany Late arrival: Stephen Maury arrived at 8:12 a.m. Documents used: Minutes for July 10, 2013 Stambaugh stated the Mr. John Tiffany will not be able to attend meetings for a period of time. Dunton stated Finance Committee (FinCom) is looking to have an alternate attend in his stead. Stephen Maury attended to represent FinCom in Mr. Tiffany's absence. 1. APPROVE MINUTES 1. July 10, 2013 — Motion to Approve. (made by: Morrison) (seconded by: Glidden) Carried unanimously H. ELECTION OF OFFICERS 1. Chairman: Dunton Nominated Stambaugh. Glidden Seconded. Carried unanimously 2. Vice chairman: Morrison Nominated Dunton. Glidden Seconded. Carried unanimously 3. Recording Secretary: Grause Nominated Morrison. Dunton Seconded Carried unanimously ange in the schedule: Schools requested to be held for another time. 1. Natural Resources Department (NRD) Sitting Stambaugh, Dunton, Morrison, Grouse, Glidden, (Maury) Presentation Jeff Carlson, NRD Coordinator — Pointed out that the department is only a year old with a staff of three supplemented in the summer by interns. Reviewed the department purview and assets: two hard structures are the main office at 2 Bathing Beach and the shellfish hatchery on Brant Point; have two vehicles and one boat used for work on the harbor and a small boat with motor for water - quality work on the ponds. Discussion Grouse — Asked if the charter that created the department is Federal or State or local. Carlson — Explained enacting legislations is a hodge -podge of all. Reviewed some the varied programs resulting from the various enabling entities and their status. Stambaugh — Asked about the sources of funding. Carlson — NRD uses the Beach Revolving Fund, the Shellfish Propagation Fund, the Waterways Improvement Fund and General Funds. Stated that they have received a number of grants and gifts as well. Page 1 of 3 Minutes for July 17, 2013, adopted July 24 Discussion Glidden — Stated he liked the Excel spreadsheet for equipment replacements provided by the continued Fire Department and that he would like to see all the departments submit similar spreadsheets. Gibson — Stated that can be included in the capital project request instructions. Carlson — Up- coming need include the replacement of the rear deck on the Brant Point shellfish hatchery building. More immediate needs including purchase of a secondary work vessel for on- the -water shellfish enforcement; estimate the cost at $10,000 — $15,000. If the permanent staff increases, they might need another vehicle in the next 3 to 5 years. Dunton — Asked if there is a General Fund budget for NRD. Carlson — Yes. Stambaugh — Noted that the amounts being discussed are small and wanted to ensure Mr. Carlson knew the definition of a capital project. Carlson — NRD is still developing goals and objectives. The hatchery facility is very old and is in need of repair; a professional review will be needed to ascertain the cost of remodel/repairing the facility; that request will come forward in the next 3 to 5 years. Another space -needs issue will be the Jetties Beach office building as staff is expanded; the structure fits the staff now, but in the future the department could out -grow it. Housing for summer interns is another issue and is discussed in the NRD strategic plan. After the completion of the estuaries study of Miacomet Pond, would like to develop a Pond Management Plan; that might have to be contracted out and anticipate it as a capital expense. Explained what that plan would cover. Implementation of water quality goals and objectives would be another large project for NRD. Dunton — Asked about the hatchery facility maintenance. Carlson — The deck replacement was approved last year. The rest of the structure is sound. Right now it is in far shape which allows time to put together a proper maintenance plan. Will be creating a maintenance schedule for all the structures. Motion None 2. Our Island Home (OIH) Sitting Stambaugh, Dunton, Morrison, Grouse, Glidden, (Maury) Presentation Rachel Chretien, OIH Administrator — Stated she has been working with the maintenance supervisor and other department heads to prioritize maintenance problems. The accessible doors and nursing station renovation are almost complete. In FY2013, approved $200,000 for facilities systems and equipment improvements. Stated she had hoped to utilize that money for the Wander -Guard Code Alert system; however might have to use that money to get a mechanical engineer assessment of the building. That would by an FY2015 request. Discussion Gibson — The mechanical systems are old and been piece -meal replaced/repaired because of the uncertainty of the future of the building. The building is an institutional nursing home model that is no longer used. The OIH Long -teen Planning Work Group is presenting its report to the Board of Selectmen (BOS) next week. Have done numerous financial reviews; no private group is going to run 0111 at a profit, as is. Options considered include: rebuild in place, build somewhere else and sell the land, get the Town out of the nursing home business or enter into a partnership with the Hospital or Sherburne Commons, or some other unknown group. Ms Chretien has been getting feedback from State Inspectors about the need for a new facility and questions when that might happen. Page 2 of 3 Minutes for July 17, 2013, adopted July 24 Discussion Chretien — Reviewed revenue sources: Medicare, Medicaid and the Town; at this time Town continued subsidy is about 40 percent of the OIH budget, that is about $3M a year. During the last survey, the inspectors came on a cold day, and the heating system was not up to par. The building temperature was only about 69 degrees overall; by regulations temperature should be maintained up to 80 degrees. The windows also need to be replaced or that will be a problem at the next survey. In the South Wing, which is the industrial wing, the main water pipe valve is leaking. The entire plumbing system needs to be replaced; they are deteriorating under the concrete floor. The condensers for the dining room broke down on Monday, and temperatures have reached 88 degrees (too high); have to do an hour -by -hour log check on the temperature. Waiting for the cooling part for the condenser. An option is to shut down the dining room and have residents eat in the halls or their rooms. This is State reportable condition; there are likely repercussions. The generator broke recently; emergency maintenance was able to get it running. It needs to be replaced as there is no guarantee that if there is a power failure it will kick on and ran the duration of the power outage. Chretien — There is a plan drawn up for a new building in the present location. The Work Group report indicates most nursing facilities in the State have structures that are 3 to 5 years old. This structure was built in 1981. Morrison — Stated his opinion that the best choice might be is to get someone to buy it and take over the facility and get the Town out of the business. Asked if there were any prospects were it to be a new facility. Gibson — That has been discussed. There me a lot of complicated aspects to selling/transferring the nursing home, not the least of which is the union contract. One option is for the Town to continue a low level of subsidy to a private group. No one has jumped at that opportunity. Bunton — Asked if OIH could go to FinCom Reserve Fund for emergency work. Gibson — Potentially yes. Morrison — Asked what the time frame would be for a new building from start of approval to moving in. Chretien — Most likely 3 to 5 years. Explained that accommodations would have to be made for the OIH residents during the construction period. Glidden — Believes it will take five years for the BOS to come to a decision to replace the structure. Reminded the committee its job is to prioritize needs. Motion None IV. COMMITTEE MEMBER COMMENTS/CONCERNS 1. None DATE OF NEXT MEETING 1. Wednesday, July 24, 2013.. 8:00 a.m., Location TBA. Adjourned: 9:20 a.m. Submitted by: Terry L. Norton Page 3 of 3