HomeMy WebLinkAbout2013-3-19Minutes for March 19, 2013, adopted May 21
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MINUTES NANTUCKET TOWN CLERK
Tuesday March 19, 2013
16 Broad Street, Conference Room — 9:00 a.m.
Staff: Libby Gibson, Town Manager; Gregg Tivnan, Assistant Town Manager; Irene
Larivee, Finance Director; Deb Weiner, Treasurer; Elizabeth Brown, Tax Collector;
Diane O'Neil, Procurement Officer; Martin Anguelov, Budget Analyst; Terry
Norton Town Minutes Taker
Attending Members: Patty Roggeveen, Matt Mulcahy, Rick Atherton
Absent Members: None
Public: John Tiffany,
Documents: Proposals by Audit firms and price range sheet
called to order at 9:00 a.m.
2013 - Held
1. Braver PC - $105,000 total
2. Powers and Sullivan (P &S) - $108,000 total
3. Roselli, Clark & Associates (RCA) - $94,700 total
4. Melanson Heath & Company, PC (MH &C) - $150,000 total
5. MLBCPA, LLC (MLB) - $75,000
6. Sullivan, Rogers & Company, LLC (SR &C) - $149,000 total
Gibson reviewed who was present at what interviews. There was some discussion about having separate
audits for Airport & Water. Larivee said the firms had been asked to provide prices for these separate
reports because the reports are required for FAA grants and a Federal single audit is done as well.
Roggeveen stated that there was always justification for separate audits. Atherton clarified that the
difference in the reports from the audits would be the foot notes as the numbers are the same. He added
that he wants the Airport and Water Commissions to be aware that the Town is considering audits where
they would not get a report. Gibson said that Abrams recommendation as well as the goal of the boards
that there be a single auditor and a single audit, but Airport and Water can be pulled out into their own
reports. Discussion occurred as to the range of quotes for separate Airport and Water reports. Roggeveen
said she feels that internally the Town has been driving toward a single audit separate report. Mulcahy
said that he was very impressed by MLB during the interview. Atherton liked their element that once a
year MLB would make a report to the Board of Selectmen (BOS). Mulcahy stated that he believed Mr.
Bienvenue had a plan and seemed knowledgeable about municipal finance and audit, gave good answers
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Minutes for March 19, 2013, adopted May 21
to questions asked, and had very pointed questions for the interviewers. Gibson agreed; stated she also
liked RCA. Atherton said that RCA & MLB are both small firms; therefore he feels there is the likelihood
of getting better personal service and getting a senior partner on the account. Consensus is that front-
runners are MLB & RCA. Gibson said she had been informally checking references and that MLB has
good references. Atherton said that MLB does several Cape Cod towns, RCA has been with Falmouth for
a number of years and has been through some difficult situations with that account. Roggeveen suggested
checking the references, clarify pricing on extras, and ask them to come back for a public session final
interview. Gibson stated there is a lot of time- consuming activities going on and that meeting should be
done promptly: next week. Roggeveen suggested ajoint meeting of BOS and FinCom for these final
interviews. Discussion about date and time for the meeting. Atherton said that they will be looking at the
personal contact not the power point presentation so should be no more than 30 minutes each. Gibson
point out that people will be asking questions so would like to provide each 45 minutes. O'Neil said she
will so inform them. Further discussion about date and time and place of the meeting. Roggeveen said that
the final decision should be made after that meeting. Discussion about who will attend the meeting: BOS,
FinCom, Audit Committee, Airport and Water.
1. Mulcahy asked for the April 30 meeting to have an update from the departments on the management
recommendations and department cooperation with this last audit.
2. To be confirmed Special meeting, Wednesday March 27, 2013 at 8:30 to 10:30 a.m., 4 Fairground Road
PSF Training Room.
3. Regular meeting, Tuesday April 30, 2013 at 9:00 a.m. 16 Broad Street Conference Room
Motion to Adior
Submitted by:
Terry L. Norton
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