HomeMy WebLinkAbout2012-7-12Minutes for July 31, 2012, adopted May 21, 2013
'a�pNTaC,rF
Qa's9 Town of Nantucket
yclJe^ Audit Committee
o9PoNnS6�� www.namucket- ma.gov RECEIVED
MUNUTES 2014 JUN 7 9I4 11 25
Tuesday, July 31, 2012
16 Broad Street, Conference Room — 9:OOa.tNANTUCKETTOWN CLERK
Staff: Libby Gibson, Town Manager; Irene Larivee, Finance Director; Bob Dickinson,
Assistant Town Accountant; Martin Anguelov, Budget Analyst; Debbie Dilworth,
Assessor; Debbie Weiner, Treasurer; Terry Norton Town Minutes Taker
Attending Members: Patty Roggeveen, Matt Mulcahy, Rick Atherton
Absent Members: None
Public: None
,, -',N)
1. CALL TO ORDER
Roggeveen called to order at 9:01 a.m.
11. PUBLIC COMMENTS
III. APPROVAL OF MINUTES — Ado ted without obi ection
1. February 21, 2012
2. April 24, t
IV. 2012 AUDIT PREPARATION CHECKLIST
Larivee: The Audit Information Checklist has been updated for forwarding to Powers and Sullivan. There
are two items outstanding: one from yesterday and one from today.
Dickinson: The checklist lists the net of all debts and authorizations. Everything is being tied up on the
checklist to match what is in Munis; this will be completed today (July 31).
Larivee: A copy will be sent to the committee members. By August 16 the combined audit checklists will be
ready for Powers and Sullivan and so ready for auditors in September. Only caution item is Landfill
Liability which needs to be ready in August.
Roggeveen: It might be a good idea to get a copy to Board of Selectmen so that they can review it and put
on an agenda. This allows public to understand what has been accomplished and how the Town stands.
Larivee: MGL 30B Compliance will be a finding again for this year.
Dickinson: In regards to Cost Analysis, waiting on one document for 2012 from Planning, which is the
percentage of hours. Had a meeting with representatives from Federal Highway and Mass DOT about what
documentation is needed in going forward; and that is being completed.
Page 1 of 2
Minutes for July 31, 2012, adopted May 21, 2013
V. At 5rr COMMITI EE SCORlj( WD
Larivee: Review of scorecard, tasks done on a monthly basis. Explanation of difference between budget
transfers and inner fund transfers.
Treasury Performance Measures, Finance started closing physical bank accounts: the county started with 17
and now have 8; the town started with 91 and now has 89.
Accounting Performance Measures, Finance is watching the journal entries; because if spikes appear, people
are not relying on the system to do what it is set up to do. Town has a decrease in journal entries of over 33
percent from the prior fiscal year. and the County has a decrease of over 54 percent from the prior fiscal
year.
Collectors Performance Measures, Tax Collector has collected 95 percent of the real estate bills; at this time
last year were at 96 percent. Motor vehicle was just issued so that number is low.
Assessor's Performance Measures discusses abatements and Personal property accounts.
Larivee: Have weekly meetings with Mr. Rafter the Airport Manager. A situation in which Town Finance
helped was that July activity had not been recorded in the books. Finance has people out there correcting the
books, have been working with Airport on their budget report to the Board of Selectmen, presently assisting
them with invoices. There is a lot more dialogue now between Finance and the Airport Manager.
Gibson: Steve McCloskey, Business Manager, has resigned effective Friday. The Manager is deeply
concerned because the systems and protocols are not well documented. Also the Attorney General's report
has come out; it is posted on the Town website.
Larivee: Two Airport administrative staff positions were filled in June going into July. Budget presentation
is November 12; it will be a full fiscal year presentation then start with quarterly reports.
1. Date
2. Motion to Adjourn: 9:24
Submitted by:
Terry L. Norton
Page 2 of 2