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Home My WebLink About2012-11-20Town of Nantucket RECEIVED NANTUCKET MEMORIAL AMPORT ZUl? DEC 13 OR 10 30 14 Airport Road Nantucket Island, Massachusetts 02554 NANTUCKET TOWN CLER A Thomas M. Rafter, Airport Manager Commissioners Phone: (508) 325 -5300 Daniel W. Drake, Chairman Fax: (508) 325 -5306 Arthur D. Gasbaro, Vice Chair David C. Gray, Sr. Sonny Raichlen Jeanette Topham AIRPORT COMMISSION MEETING 11/20/12 The meeting was called to order at 5:13 PM by Chairman Daniel W. Drake with the following Commissioners Present, Vice Chair Arthur D. Gasbarro, David C. Gray, Sr. and Jeanette Topham. Commissioner Sonny Raichlen was absent. The meeting took place in the meeting room at the Snow Removal Equipment Facility, 13 New South Road. Also present were Thomas M. Rafter, Airport Manager, Ashley Christ, Business Manager and Janine Torres, Office Manager. Mr. Drake announced the meeting was being recorded. The Commission M/S/P Unanimously approval of the Agenda. The Commission M/S/P approval of the 10/30/12 Minutes by three members with Mr. Gray Abstaining. The Commission M/S/P Unanimously approval of the 11/6/12 Minutes. The Commission M/S/P approval of the 11/28/12 Warrant by three members with Mr. Gray Abstaining. Public Comment None. Lewes/Contracts The Commission M/S/P Unanimously to approve the Scheidt & Bachmann USA, Inc., contract for a not to exceed amount of $25K, expiring October 31, 2015 for service, repair and software support on the Chip Coin parking system. Pending Matters 100912 -011-Youth Matters — There was nothing new to report on the Community Aviation Program, Nantucket Education Air Program (NEAP) or ACE Camp. 103012 -2 B&K Noise Desk —The comparison of the B &K Noise Desk Software and Passur are still under review. Finance/Budget 112012 -1 FY2014 Budget — Mr. Rafter presented a draft budget with Revenue's based on 2012 Actuals from MUNIS as well as an assumed 4% increase to Salary & Wages having not received all the information needed from the Finance Department. Mr. Rafter added the transfers from the Town have been included. A new line item for PFC Revenue has been added; but without a projected amount due to DOT restrictions on new revenue streams. While the FY2012 Audit is complete, the Free Cash amount will not be certified until sometime in December. A "non - transferrable" reserve up to $300K to cover any unanticipated expenses and requiting the Commission's vote to utilize was favorably discussed. Discussion moved to the frustration of not getting information from the Finance Department in a timely manner in order to meet deadlines as well as the conflicting information between the Enterprise Fund Manual and direction from the Finance Director. After brief discussion, the Commission M/S/P Unanimously to send a Memo to the Town Manager and Finance Director, copying the BOS Chair, the FinCom Chair, and Legal Counsel, expressing their concerns over the budget process. GA/Administration Building Mr. Rafter reported the Sub - Contractors (Subs) are once again not getting paid by the GC, Baybutt Construction. It has been discovered that the Subs have signed Lien Releases after being given a copy of their check and have yet to receive the real checks. Several Subs have yet to be paid for September. A Demand for Direct Payment has been filed by Brite -Lite Electric for their owed balance of $157K and we may receive more Demands from other Subs next week. Mr. Rafter reported this was discussed at the Construction Meeting earlier and Baybutt assured the group all subs would be paid by early next week. Should Baybutt refuse to comply with the Demand for Direct Payment, the Airport will be required to set up an escrow account. Discussion moved to the proposal from Architectural Consulting Group's to extend then Contract for OPM services until January 2013 for an additional $60K which includes travel costs. The Commission instructed Mr. Rafter to make it clear this amount is total and complete with no additional incentives from the initial contract to be included. The Commission M/S/P Unanimously to approve the proposal from ACG "in principal ". Discussion moved to the review of a Draft letter to Nantucket Architecture Group (NAG) addressing the telecommunications submittal from Baybutt. The letter informs NAG the Airport has reviewed and accepts the equipment list provided by Baybutt and instructs NAG to respond to the submittal. Additionally, the Airport releases NAG from any future claim regarding the submittal. Mr. Drake explained the letter addresses the concerns of altering drawings originally designed by Jacobs but altered and used without Jacobs consent. After brief discussion the Commission M/S/P Unanimously to approve the letter. Mr. Rafter indicated the draft of the letter was sent to NAG for review and has not provided any comments. Accumulating legal foes associated with the project was discussed and will be tracked. Discussion moved to the progress of the building. Mr. Rafter reported the sheetrock is going up. Mr. Gasbarro concerned the building isn't completely backftlled yet and asked if any storm damage occurred. Mr. Rafter reported there were some window leaks and that the Manufacturer was due on sight to inspect the window installation. Mr. Gasbarm noted the forming of the windows was questioned months ago but the OPM felt the installation was fine. 11/20/12 Airport Commission Minutes Page 2 of 4 Mr. Drake requested a financial update for the next meeting. Manager's Report Project Updates • Still have not heard from the FAA on FY14 Capital Projects. • A pre - construction meeting for the 6/24 HIRLS project is scheduled for 1214/12 • Jacobs will be here 11/29/12 to discuss the Master Plan • MassDOT will be hosting a meeting 11/18/12 to discuss plans to establish the first carbon neutral airport in the country and has chosen Nantucket as a possible candidate. The program offers funding which would void any payback costs should the anticipated savings from the program not be realized. After brief discussion the Commission agreed to pursue. Mr. Gray will attend the meeting with Mr. Rafter. Mr. Rafter is hopeful the Town's Energy Office may be able to assist. Mr. Gasbarro noted the $20K for the lighting initiative proposed in the Energy Audit should still be budgeted even though with this new program, it may not be needed. RFP Status • The Proposals for 143 Old South Rd are due 11/27/12 • Bids to replace the JetA Sump Pump are due 12/14/12 • RFP PFC is advertised and Proposals are due 12121/12 • The RFP for Bunker Rd Leases is under review by Procurement • The Gift Shop RFP is still under re-write and should be out shortly • The RFP for HVAC services is still pending Operations Report • Plans on working on air service development including both airlines and air charters • Data surveys will be part of the Master Plan process. Mr. Gray suggests comment sheets should be made available in the terminal and FBO. • Trying to trim the Environmental position job description before posting Statistics Mr. Rafter reported: • Operations through October were 110,027, relatively flat compared to 2011 • Enplanements through October were 157,773, down 3.38% from 2011 • Freight through October were 2,121,655 Ibs, up 13% from 2011 • There were 5 Noise Complaints in October and 133 YPD Sub - Committee Reports Mr. Gray would like to move forward with tenant meetings. Public Comment Carol Dutton questioned the parking lot contract voted on earlier and asked if the lot was revenue producing. Ms. Dunton asked if the Commission felt pressure to payback the Town. Mr. Drake replied yes but more importantly don't want to have to ask for more. Commissioners Comments Mr. Cray asked if any additional news has been received regarding FAA sequestration. Mr. Rafter said no but felt Congressman's Keating letter was reassuring the Nantucket Control Tower would not be affected. 1 1/20/12 Airport Commission Minutes Page 3 of 4 Mr. Gray asked about the rehab of the Control Tower. Mr. Rafter responded we must do an RFP for a consultant. Mr. Drake announced there would be no executive session. Having no other business, the Commission NUS/P Unanimously to adjourn. Meeting adjourned 6:31 PM esp tftdly submitted, Janine M. Tortes Recort er Master List of Documents Used 1120/12 Agenda 1022/12 Minutes 10/30/12 Minutes 11/6/12 Minutes Scheidt & Bachmann USA Misc. Service & Support Contract Draft FY 2014 Budget dated 11/19/12 1121/12 Draft Letter to William McGuire, Nantucket Architectural Group October Statistic Report 1120/12 Airport Commission Minutes Page 4 of 4