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HomeMy WebLinkAbout2012-10-30Town of Nantucket NANTUCKET MEMORIAL AIRPORT 14 Airport Road Nantucket Island, Massachusetts 02554 0 Z N Thomas M. Rafter, Airport Manager 84 Commisgoner-&-- Phone: (508) 325 -5300 Daniel )&� Drait, Ch -aman Fax: (508) 325 -5306 Arthur IrGa*aTo, Pce Chair David C- Cra3F,3�r. M Sonny R hlen% Jeanette jbphaM rn � AIRPORT COMMISSION MEETING o° x- 10/30/12 M �a -J The meeting was called to order at 5:05 PM by Chairman Daniel W. Drake with the following Commissioners Present, Vice Chair Arthur D. Gasbarro, Sonny Raichlen and Jeanette Topham. Commissioner David C. Gray, Sr. was absent. The meeting took place in the 1St Floor Community Meeting Room at the Public Safety Facility, 4 Fairgrounds Road. Also present were Thomas M. Rafter, Airport Manager, Debra Crooks, Finance Assistant, David Sylvia, Training and Noise Coordinator, and Janine Torres, Office Manager. Mr. Drake announced the meeting was being recorded. The Commission M/S/P Unanimously approval of the Agenda. The Commission M/S/P Unanimously approval of the 10/9/12 Minutes. The Commission M /S/P Unanimously to ratify the 10/17/12 and 10/24/12 Warrants. Public Comment None. Leases /Contracts Mr. Rafter confirmed the only Contract ready for approval was the Lektro Contract for miscellaneous aircraft tug parts to not exceed $5,000 over the next three years. The Commission M/S/P Unanimously to approve the Lektro Contract. Pending Matters 100912 -013-Youth Matters - There was nothing new to report on the Community Aviation Program, Nantucket Education Air Program (NEAP) or ACE Camp. 100912 -4 Seasonal Weekly Parking Special Mr. Rafter suggested adding a 7 -night seasonal parking special for $70, which is a 50% discount, in addition to the 4 -night parking special for $20, adding the purchase of consecutive passes would not be allowed. Mr. Raichlen and Mr. Drake felt the pricing was out of proportion, but were willing to try on a trial basis with a report after two months. The Commission M/S/P Unanimously to approve the a 7 -night parking pass for $70 effective immediately until May 15, 2013 with non - consecutive passes sold. Finance/Budget STM Review — The Commission thanked the voters for supporting the Articles pertaining to the Airport. Mr. Drake hopes it signifies confidence in the present Commission and Manager. FY2014 Preliminary Budget — Mr. Rafter will have a draft budget for the next meeting. Mr. Drake added the Finance Sub - Committee did not meet Monday as planned due to the closure of Town Offices during Hurricane Sandy. Existing Contracts 103012 -1 Energy Audit — Mr. Rafter reported the Airport cannot utilize the financing offered in the lighting conservation proposal and the $47K total cost of the project is not in the current budget. Discussion took place to review later in the fiscal year with the possibility of seeking a budget revision at Annual Town Meeting. Mr. Gasbarro hoped it could be budgeted for FY14 in case FYI could not be managed. The Commission MIS/P Unanimously to review later in the year to fulfill the contract in FYI if financially possible. 103012 -2 Bruel & Kjaer (B &K) Noise Desk — Mr. Rafter reported the FAA is instituting a fee, estimated to cost $14K annually, for the live feed that companies like B &K utilize in their software. It is yet unsure if the fee will be instituted this year. The additional $14K for the FAA feed is not in the budget. Additionally, our current provider, Passur, might not use the live feed and not be assessed the fee. Mr. Rafter would like to do a side -by -side comparison of the two systems and report to the Commission. The Commission agreed to examine at the next meeting. 103012 -4 Master Plan Mr. Rafter gave a brief overview of the Cormmission Workshop held last Friday at which Jacobs Engineering, the Airport's consultant reviewed the steps required to prepare a Master Plan. Mr. Rafter explained the entire process will take approximately 1 'h years to complete with the primary focus between now and May being establishing the scope and establish public working groups. Mr. Rafter explained there are two parts to a Master Plan that the FAA will approve, the Airport Layout Plan (ALP) and the forecasts. All other parts to the Master Plan are automatically accepted. Mr. Raichlen asked if the FAA has responded to our request to plan other projects next year in addition to the Master Plan. Mr. Rafter reported Mary Walsh acknowledged receipt the letter but could not promise a response before the November 81h meeting with the Capital Committee. Ms. Topham asked when the last Master Plan was done. Mr. Drake thought the last comprehensive Master Plan was done in the late 1990's with an update done in the early 2000's. Mr. Rafter added the FAA usually requires an update every five years; but with all the recent construction has requested another comprehensive Plan. Mr. Drake noted there will be regular updates on the website and another meeting planned for early next year. Mr. Rafter added a lot of public interaction will be required. A core Advisory Committee of 5 to 7 people with several sub - committees will be established through community outreach. 10/30/12 Airport Commission Minutes Page 2 of 5 GA/Administration Building Construction Update Mr. Rafter reported a lot of activity took place last week; however, due to the storm, not as much activity thus far this week. Sheetrock should begin this week. The vaults are in the ground and Signet is pulling wires. The Contractor submitted a schedule indicating substantial completion the week of January 16t1i, contrary to their 2"a week of December statement. The meeting with the Bonding Company is being held tomorrow at Legal Counsel's Boston Office and the OPM on this issue as well as the site plan issue. 103012 -5 Manager Performance Goals & Objectives Mr. Drake reported the handout of an outline of performance goals and objectives developed by Mr. Rafter with a few items added by him. The projects listed are dependent on the FAA's decision to allow additional projects other than the Master Plan. Mr. Gasbarro asked how the evaluation would be done. Mr. Drake explained his intent was to use a process similar to the BOS review of the Town Manager indicating input from each of the Commissioner's would be consolidated and presented by him. After brief discussion on the timing of the evaluation, the Commission M/S/P Unanimously to adopt the goals and objectives for the Airport Manager for the period of June 2012 through June 2013. Manager's Report Project Updates • The FAA has approved the sign plan allowing the 6/24 HIRLS project to move forward. A Notice to Proceed to the contractor is still expected in December. • Controled Burn — could hear any day of a planned prescribed burn. Mr. Drake noted the ad in the paper indicated burns could take place up until November 21St • The three projects waiting a response from the FAA are the PAPI REII,'s on Runway 33, the MITL's on Runway 12/30 and the widening of Taxiway Delta. RFP Status • Gift Shop RFP had one proposal which is currently under review. • The RFP for Lease of 143 Old South Rd (UPS Lot) is advertised with a due date of November 27�' • The PFC RFP is being updated for comments given by CPO. Operations Report Staff did an excellent job in preparing for the storm. Mr. Rafter, Ms. Christ and Ms. Torres participated in training provided by the FAA for their new e- Invoicing software for grant reimbursements. There was an accident on Friday afternoon where an aircraft took off and reported a possible hydraulic leak. Upon landing it was discovered the fuel tank was punctured by the retracting landing gear and was leaking large amounts of fuel. ARFF personnel did a great job at containing the fuel and initial clean up. Airport costs so far are approximately $40K and will go higher with the cost billed by Clean Harbors for additional environmental clean- up. We will seek reimbursement but it is not yet known how this will affect the budget. Mr. Gasbarro asks that the final NTSB report be shared with the Commission when their investigation is complete. Copies of the response letters from Senator Brown and Congressman Keating have been provided in regard to the possible closing of the control tower. Congressman Keating's letter was reassuring that Nantucket would not be affected. 10/30/12 Airport Commission Minutes Page 3 of 5 • The Airport's Rules & Regulations have never been formally adopted by the present Commission. An internal review will begin and be presented for approval. • The Staff met to review various revenue generating ideas and Mr. Rafter will present within the next few meetings for Commission consideration. • The JetA Sump Separator needs to be replaced and will be put back out to bid after the bids earlier this year were rejected. • Legal Counsel was consulted regarding a 2010 Proposal to lease an acre of Bunker land that was awarded but never finalized with a Lease. The Proposer expressed interest to increase the size of the parcel. Counsel concluded the Lease could only be written for the original acre proposed. • A new RFP for Bunker Land will be advertised for multiple parties that have expressed interest. Ms. Topham questioned if this should be put on hold because of the Master Plan. Mr. Rafter noted the Master Plan will serve as a better guideline and will hold certain parcels for aviation use only. Mr. Gasbarro asked if the review of the Rules & Regs would be done through a sub - committee. Mr. Drake felt it should be the Commission as a whole but will wait until the draft is ready to decide. Mr. Gasbarro asked if the gift shop proposal was "technically complete ". Mr. Rafter indicated it might be but will not get the CPO's ruling until their meeting next week. Mr. Gasbarro asked if he was the only one who received an anonymous letter indicating the license of our appraiser was invalid. Mr. Rafter noted a complaint was also filed with the Attorney General's office and is looking into the situation. Statistics Mr. Sylvia reported: • Operations through September were 100,446, up 15.85% from last YTD. For the month of September there were 13,589 Operations compared to 11,730 in September 2011. • Enplanements through September were 146,167, up 5.21% from last YTD. • Freight through September was 1,948,320 lbs, up 28.64% over last YTD • There were 5 Noise Complaints for the month. Mr. Drake suggested including some of these statistics in the next Selectman's update. Ms. Topham asked if Mr. Rafter has reviewed the incentive program. Mr. Rafter indicated although we are unable to measure it at this time the airlines are assuming the discount applies. Mr. Rafter is drafting a Letter of Agreement with the Tower to for cooperation on the abatement routes. He is still assessing the incentive program as a whole. Mr. Rafter indicated he would like to start thinking about the opening of the GA Building hoping to market to the aviation community and improve the experience for pilots. Mr. Raichlen noted we need to market to the community as well. Discussion led to a `soft opening' shortly after moving in with a bigger opening just before Daffodil Weekend. Sub - Committee Reports None. 10/30/12 Airport Commission Minutes Page 4 of 5 Commissioners Comments Mr. Raichlen heard our IT support services were not great. Mr. Rafter concurred communications have not been great and noted we would be going back out to bid. Staff member Chris Wilson has been very helpful in addressing issues as they come up as well as planning the move into the new building. Mr. Rafter also noted the Town's IT Department has been helpful as well. Ms. Topham asked if Mr. Wilson duties could incorporate IT. Mr. Rafter said it is a possibility and would have to contact the Union to change his job description. Mr. Gasbarro asked if we could return Ms. O'Brien's air conditioner that was loaned to the Restaurant along with a letter of thanks. Public Comment Carol Dutton asked for clarification on the enplanement statistics percentage increase. Carol Dunton asked for clarification on the parties involved in the energy audit adding it may be possible to submit as a capital expenditure. Mr. Drake thanked her for her comments and noted it will be considered. Having no other business, the Commission M/S/P by the following roll call vote to convene into Executive Session, not to reconvene in Open Session to 1) Review ES minutes of 3/1/12, 3/13/12, 3/27/12, 4/3/12, 4/19/12, 4/26/12, 5/8/12, 5/22/12, 6/12/12, 6/26/12, 7/10/12, 7/24/12, 8/28/12, 9/18/12 for possible release; and, 9/25/12 for review and possible release, and 2) To discuss strategy with respect to collective bargaining or litigation, which if held in open session may have a detrimental effect on the bargaining or litigation: Mr. Drake – Aye Mr. Gasbarro – Aye Mr. Raichlen - Aye Ms. Topham - Aye Meeting adjourned 6:05 PM CIE—spe tfully submitted, Janine M. Torres Recorder Master List of Documents Used 10/30/12 Agenda 10/9/12 Draft Minutes Lektro Contract for $5,000 for Miscellaneous Parts for Aircraft Tugs STM Budget dated September 18, 2012 10/22/12 E -mail from Tom Rafter to the Commission, Subject: Budget Items Northern Energy Services Lighting Conservation Proposal dated 10/24/12 Manager June 2012 – June 2013Goals & Objectives Outline (Handout) Rep. William Keating's letter dated October 23, 2012 Senator Scott Brown's letter dated October 3, 2012 September 2012 Statistic Report (Handout) 10/30/12 Airport Commission Minutes Page 5 of 5