HomeMy WebLinkAbout2012-10-30Town of Nantucket
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554
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Thomas M. Rafter, Airport Manager 84 Commisgoner-&--
Phone: (508) 325 -5300 Daniel )&� Drait, Ch -aman
Fax: (508) 325 -5306 Arthur IrGa*aTo, Pce Chair
David C- Cra3F,3�r. M
Sonny R hlen%
Jeanette jbphaM rn
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AIRPORT COMMISSION MEETING o°
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10/30/12 M
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The meeting was called to order at 5:05 PM by Chairman Daniel W. Drake with the following
Commissioners Present, Vice Chair Arthur D. Gasbarro, Sonny Raichlen and Jeanette Topham.
Commissioner David C. Gray, Sr. was absent.
The meeting took place in the 1St Floor Community Meeting Room at the Public Safety Facility, 4
Fairgrounds Road.
Also present were Thomas M. Rafter, Airport Manager, Debra Crooks, Finance Assistant, David
Sylvia, Training and Noise Coordinator, and Janine Torres, Office Manager.
Mr. Drake announced the meeting was being recorded.
The Commission M/S/P Unanimously approval of the Agenda.
The Commission M/S/P Unanimously approval of the 10/9/12 Minutes.
The Commission M /S/P Unanimously to ratify the 10/17/12 and 10/24/12 Warrants.
Public Comment
None.
Leases /Contracts
Mr. Rafter confirmed the only Contract ready for approval was the Lektro Contract for
miscellaneous aircraft tug parts to not exceed $5,000 over the next three years. The Commission
M/S/P Unanimously to approve the Lektro Contract.
Pending Matters
100912 -013-Youth Matters - There was nothing new to report on the Community Aviation
Program, Nantucket Education Air Program (NEAP) or ACE Camp.
100912 -4 Seasonal Weekly Parking Special
Mr. Rafter suggested adding a 7 -night seasonal parking special for $70, which is a 50%
discount, in addition to the 4 -night parking special for $20, adding the purchase of consecutive
passes would not be allowed. Mr. Raichlen and Mr. Drake felt the pricing was out of
proportion, but were willing to try on a trial basis with a report after two months. The
Commission M/S/P Unanimously to approve the a 7 -night parking pass for $70 effective
immediately until May 15, 2013 with non - consecutive passes sold.
Finance/Budget
STM Review — The Commission thanked the voters for supporting the Articles pertaining to
the Airport. Mr. Drake hopes it signifies confidence in the present Commission and Manager.
FY2014 Preliminary Budget — Mr. Rafter will have a draft budget for the next meeting. Mr.
Drake added the Finance Sub - Committee did not meet Monday as planned due to the closure of
Town Offices during Hurricane Sandy.
Existing Contracts
103012 -1 Energy Audit — Mr. Rafter reported the Airport cannot utilize the financing offered
in the lighting conservation proposal and the $47K total cost of the project is not in the current
budget.
Discussion took place to review later in the fiscal year with the possibility of seeking a budget
revision at Annual Town Meeting. Mr. Gasbarro hoped it could be budgeted for FY14 in case
FYI could not be managed.
The Commission MIS/P Unanimously to review later in the year to fulfill the contract in FYI if
financially possible.
103012 -2 Bruel & Kjaer (B &K) Noise Desk — Mr. Rafter reported the FAA is instituting a
fee, estimated to cost $14K annually, for the live feed that companies like B &K utilize in their
software. It is yet unsure if the fee will be instituted this year. The additional $14K for the FAA
feed is not in the budget. Additionally, our current provider, Passur, might not use the live feed
and not be assessed the fee. Mr. Rafter would like to do a side -by -side comparison of the two
systems and report to the Commission. The Commission agreed to examine at the next meeting.
103012 -4 Master Plan
Mr. Rafter gave a brief overview of the Cormmission Workshop held last Friday at which Jacobs
Engineering, the Airport's consultant reviewed the steps required to prepare a Master Plan. Mr.
Rafter explained the entire process will take approximately 1 'h years to complete with the
primary focus between now and May being establishing the scope and establish public working
groups. Mr. Rafter explained there are two parts to a Master Plan that the FAA will approve, the
Airport Layout Plan (ALP) and the forecasts. All other parts to the Master Plan are
automatically accepted.
Mr. Raichlen asked if the FAA has responded to our request to plan other projects next year in
addition to the Master Plan. Mr. Rafter reported Mary Walsh acknowledged receipt the letter but
could not promise a response before the November 81h meeting with the Capital Committee.
Ms. Topham asked when the last Master Plan was done. Mr. Drake thought the last
comprehensive Master Plan was done in the late 1990's with an update done in the early 2000's.
Mr. Rafter added the FAA usually requires an update every five years; but with all the recent
construction has requested another comprehensive Plan.
Mr. Drake noted there will be regular updates on the website and another meeting planned for
early next year. Mr. Rafter added a lot of public interaction will be required. A core Advisory
Committee of 5 to 7 people with several sub - committees will be established through community
outreach.
10/30/12 Airport Commission Minutes Page 2 of 5
GA/Administration Building
Construction Update
Mr. Rafter reported a lot of activity took place last week; however, due to the storm, not as much
activity thus far this week. Sheetrock should begin this week. The vaults are in the ground and
Signet is pulling wires. The Contractor submitted a schedule indicating substantial completion
the week of January 16t1i, contrary to their 2"a week of December statement. The meeting with the
Bonding Company is being held tomorrow at Legal Counsel's Boston Office and the OPM on
this issue as well as the site plan issue.
103012 -5 Manager Performance Goals & Objectives
Mr. Drake reported the handout of an outline of performance goals and objectives developed by
Mr. Rafter with a few items added by him. The projects listed are dependent on the FAA's
decision to allow additional projects other than the Master Plan. Mr. Gasbarro asked how the
evaluation would be done. Mr. Drake explained his intent was to use a process similar to the
BOS review of the Town Manager indicating input from each of the Commissioner's would be
consolidated and presented by him.
After brief discussion on the timing of the evaluation, the Commission M/S/P Unanimously to
adopt the goals and objectives for the Airport Manager for the period of June 2012 through June
2013.
Manager's Report
Project Updates
• The FAA has approved the sign plan allowing the 6/24 HIRLS project to move forward.
A Notice to Proceed to the contractor is still expected in December.
• Controled Burn — could hear any day of a planned prescribed burn. Mr. Drake noted the
ad in the paper indicated burns could take place up until November 21St
• The three projects waiting a response from the FAA are the PAPI REII,'s on Runway 33,
the MITL's on Runway 12/30 and the widening of Taxiway Delta.
RFP Status
• Gift Shop RFP had one proposal which is currently under review.
• The RFP for Lease of 143 Old South Rd (UPS Lot) is advertised with a due date of
November 27�'
• The PFC RFP is being updated for comments given by CPO.
Operations Report
Staff did an excellent job in preparing for the storm.
Mr. Rafter, Ms. Christ and Ms. Torres participated in training provided by the FAA for
their new e- Invoicing software for grant reimbursements.
There was an accident on Friday afternoon where an aircraft took off and reported a
possible hydraulic leak. Upon landing it was discovered the fuel tank was punctured by
the retracting landing gear and was leaking large amounts of fuel. ARFF personnel did a
great job at containing the fuel and initial clean up. Airport costs so far are
approximately $40K and will go higher with the cost billed by Clean Harbors for
additional environmental clean- up. We will seek reimbursement but it is not yet known
how this will affect the budget. Mr. Gasbarro asks that the final NTSB report be shared
with the Commission when their investigation is complete.
Copies of the response letters from Senator Brown and Congressman Keating have been
provided in regard to the possible closing of the control tower. Congressman Keating's
letter was reassuring that Nantucket would not be affected.
10/30/12 Airport Commission Minutes Page 3 of 5
• The Airport's Rules & Regulations have never been formally adopted by the present
Commission. An internal review will begin and be presented for approval.
• The Staff met to review various revenue generating ideas and Mr. Rafter will present
within the next few meetings for Commission consideration.
• The JetA Sump Separator needs to be replaced and will be put back out to bid after the
bids earlier this year were rejected.
• Legal Counsel was consulted regarding a 2010 Proposal to lease an acre of Bunker land
that was awarded but never finalized with a Lease. The Proposer expressed interest to
increase the size of the parcel. Counsel concluded the Lease could only be written for the
original acre proposed.
• A new RFP for Bunker Land will be advertised for multiple parties that have expressed
interest. Ms. Topham questioned if this should be put on hold because of the Master
Plan. Mr. Rafter noted the Master Plan will serve as a better guideline and will hold
certain parcels for aviation use only.
Mr. Gasbarro asked if the review of the Rules & Regs would be done through a sub - committee.
Mr. Drake felt it should be the Commission as a whole but will wait until the draft is ready to
decide.
Mr. Gasbarro asked if the gift shop proposal was "technically complete ". Mr. Rafter indicated it
might be but will not get the CPO's ruling until their meeting next week.
Mr. Gasbarro asked if he was the only one who received an anonymous letter indicating the
license of our appraiser was invalid. Mr. Rafter noted a complaint was also filed with the
Attorney General's office and is looking into the situation.
Statistics
Mr. Sylvia reported:
• Operations through September were 100,446, up 15.85% from last YTD. For the month
of September there were 13,589 Operations compared to 11,730 in September 2011.
• Enplanements through September were 146,167, up 5.21% from last YTD.
• Freight through September was 1,948,320 lbs, up 28.64% over last YTD
• There were 5 Noise Complaints for the month.
Mr. Drake suggested including some of these statistics in the next Selectman's update.
Ms. Topham asked if Mr. Rafter has reviewed the incentive program. Mr. Rafter indicated
although we are unable to measure it at this time the airlines are assuming the discount applies.
Mr. Rafter is drafting a Letter of Agreement with the Tower to for cooperation on the abatement
routes. He is still assessing the incentive program as a whole.
Mr. Rafter indicated he would like to start thinking about the opening of the GA Building hoping
to market to the aviation community and improve the experience for pilots. Mr. Raichlen noted
we need to market to the community as well. Discussion led to a `soft opening' shortly after
moving in with a bigger opening just before Daffodil Weekend.
Sub - Committee Reports
None.
10/30/12 Airport Commission Minutes Page 4 of 5
Commissioners Comments
Mr. Raichlen heard our IT support services were not great. Mr. Rafter concurred
communications have not been great and noted we would be going back out to bid. Staff member
Chris Wilson has been very helpful in addressing issues as they come up as well as planning the
move into the new building. Mr. Rafter also noted the Town's IT Department has been helpful as
well. Ms. Topham asked if Mr. Wilson duties could incorporate IT. Mr. Rafter said it is a
possibility and would have to contact the Union to change his job description.
Mr. Gasbarro asked if we could return Ms. O'Brien's air conditioner that was loaned to the
Restaurant along with a letter of thanks.
Public Comment
Carol Dutton asked for clarification on the enplanement statistics percentage increase.
Carol Dunton asked for clarification on the parties involved in the energy audit adding it may be
possible to submit as a capital expenditure. Mr. Drake thanked her for her comments and noted it
will be considered.
Having no other business, the Commission M/S/P by the following roll call vote to convene into
Executive Session, not to reconvene in Open Session to 1) Review ES minutes of 3/1/12, 3/13/12,
3/27/12, 4/3/12, 4/19/12, 4/26/12, 5/8/12, 5/22/12, 6/12/12, 6/26/12, 7/10/12, 7/24/12, 8/28/12,
9/18/12 for possible release; and, 9/25/12 for review and possible release, and 2) To discuss
strategy with respect to collective bargaining or litigation, which if held in open session may have
a detrimental effect on the bargaining or litigation:
Mr. Drake – Aye
Mr. Gasbarro – Aye
Mr. Raichlen - Aye
Ms. Topham - Aye
Meeting adjourned 6:05 PM
CIE—spe tfully submitted,
Janine M. Torres
Recorder
Master List of Documents Used
10/30/12 Agenda
10/9/12 Draft Minutes
Lektro Contract for $5,000 for Miscellaneous Parts for Aircraft Tugs
STM Budget dated September 18, 2012
10/22/12 E -mail from Tom Rafter to the Commission, Subject: Budget Items
Northern Energy Services Lighting Conservation Proposal dated 10/24/12
Manager June 2012 – June 2013Goals & Objectives Outline (Handout)
Rep. William Keating's letter dated October 23, 2012
Senator Scott Brown's letter dated October 3, 2012
September 2012 Statistic Report (Handout)
10/30/12 Airport Commission Minutes Page 5 of 5