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Home My WebLink About2012-11-6Town of Nantucket NANTUCKET MEMORIAL AIRPORT 14 Airport Road Nantucket Island, Massachusetts 02554 Z o D Thomas M. Rafter, A.A.E., Airport Manager CommissrAlers Phone: (508) 325 -5300 Daniel V1t--DrakgChairman Fax: (508) 325 -5306 Arthur D asbaFfpo, Chair David C. R!ray,N. n Sonny Raic len M Jeanette 'Tmphamn a� _3 rn z o AIRPORT COMMISSION MEETING �, co 11/6/12 F The meeting was called to order at 5:00 PM by Chairman Daniel W. Drake with the following Commissioners present, Vice Chair Arthur D. Gasbarro, David C. Gray, Sr and Jeanette Topham. Sonny Raichlen was absent. The meeting took place in the I" Floor Community Meeting Room at the Public Safety Facility, 4 Fairgrounds Road. Also, present were Thomas M. Rafter, Airport Manager, Janine Torres, Office Manager, Ashley Christ, Business Manager and Debra Crooks, Finance Assistant. Reviewing the Agenda, Mr. Drake announced there would be no Executive Session and Sonny Raichlen, who is out of Town, may connect via telephone conference. The Commission M/S/P Unanimously approval of the Agenda. The commission M/S/P Unanimously to ratify the 11/7/12 Warrant. Mr. Drake announced the minutes of 10/30/12 are still pending. Public Comment None. Leases /Contracts Mr. Rafter reported the first contract for consideration was a General Accounting Services agreement with Burke & Lamb, PC for a not to exceed amount of $15K, expiring 4/30/12. After brief discussion the Commission voted 3 to 1, with Mr. Gray opposing, to approve the contract. Mr. Rafter reported the second contract for consideration was a miscellaneous service and support agreement for the parking lot system with Scheidt & Bachmann USA for a not to exceed amount of $25,000 expiring 10/31/15. After brief discussion the Commission tabled this contract to verify if parts are included as indicated on the Agenda Exhibit 1. Pending Matters 100912 -OB Youth Matters Community Aviation Program/NEAP /ACE Camp — Mr. Gray disclosed he was a member and former past President of the Flying Club and will submit a letter of resignation from the Flying Club to avoid a conflict of interest. Ms. Topham felt Mr. Gray should recuse himself. Mr. Drake noted the Commission was being updated on the subject and felt with no vote being taken; Mr. Gray did not have to recuse himself. Chris McLaughlin, President of The Nantucket Flying Association NFA reported the national pilot organization, AOPA, supports local flying clubs which could be beneficial in obtaining support. Additionally, Nantucket Educational Air Program (NEAP) has agreed to partner with NFA and is looking into hosting an aviation movie as well as sponsoring an aviation camp next June with the hopes the Airport can support them in some way either with classroom space, personnel or use of copy machines. Mr. Drake noted the Airport could not help financially; and, with limited staff, most likely not personnel wise either and asked Mr. Mc Laughlin to work with the Airport Manager to make sure use of Airport property would not violate any FAA or other rules. Mr. McLaughlin was asked to present a detail of what is needed. Discussion moved to the disposition of the flat roof building once the building is empty. Mr. Drake thought it best to discuss ideas initially with Management rather than at the Commission level. 103012 -2 B &K Noise Desk Discussion - Nothing new to report. Finance/Budget FY2014 Preliminary Budget Mr. Rafter reported having made headway on preparing the budget; but it is not ready for presentation. Mr. Drake asked Mr. Rafter for an update on the FAA's status on additional capital projects as well as what will be presented to the Capital Committee. Mr. Rafter reported Mary Walsh of the FAA has drafted a response letter which is under review in Washington. For the Capital Committee presentation, Mr. Rafter will present three scenarios: the Master Plan only, the most that could be spent according to our entitlements, and a partial project scenario. Manager's Report Project Updates • A Notice to Proceed is expected shortly on the 6/24 HIRLS project. • A Prescribed Burn was scheduled for today but was postponed due to the election. RFP/Bid Status • The RFP for the PFC Application should be advertised within the next two weeks • JetA Sump Separator replacement is currently out to bid • UPS lot proposals are due November 27t" • One proposal was received for the Gift Shop RFP and was deemed incomplete for not addressing a required item. After conferring with the CPO, it was deemed feasible to lower the rent amount and negotiate a concession fee as a minimal amount guarantee (MAG). After speaking with other realtors, a per square foot rate ranging between $25 and $35 was suggested. Mr. Rafter recommends a per square foot rate of $35 to establish a MAG and add 10% of Gross Sales as a percentage rent. The tenant would pay whatever is higher on an annual basis. After brief discussion, the Commission M/S/P Unanimously $35 MAG and a minimum 8% of gross receipts allowing the Manager to negotiate. Airport Commission Minutes 11/6/12 Page 2 of 3 Mr. Gasbarro wanted to clarify for the record that Mr. Ranney is in real estate sales and is qualified to supply the fair market rental opinion on the gift shop space that the Airport had requested. Mr. Gasbarro expressed his concern over the requirement of financials in the RFP making it difficult for a start-up business to submit a proposal. Mr. Rafter agreed to look at the wording but noted a proposer needs to adequately demonstrate their ability to sustain their business. Mr. Drake agreed and added that any proposal must meet the requirements in the RFP in order for their proposal to be considered. GA /Administration Building Project Update Mike Josefek of Architectural Consulting Group (ACG) and the Airport's Owners Project Manager reported the Contractor finally provided a completion schedule pushing the substantial completion date to mid - January. The Contract with Baybutt had a completion date of November I". Mr. Josefek reported manpower has diminished again and plans on addressing at the construction meeting tomorrow. The sheet rockers are scheduled to start and hopefully will have a crew of 6 to 8 workers. Mr. Gray asked if the payments to the subs were current. Mr. Josefek noted the next pay requisition will be reviewed tomorrow and the check will not be released until Baybutt has provided the required certified payrolls and lien releases proving the subs have been paid. Discussion moved to project expenditures to date and what is remaining. Mr. Drake asked for a financial status report for the next meeting. Sub - Committee Reports Mr. Gasbarro asked about rescheduling the Finance Sub - Committee prior to the next meeting to work on the budget. Mr. Drake noted both he and Mr. Raichlen would be out of town next week and the budget would have to be reviewed by the ftill Commission; however, Mr. Gasbarro could meet with Mr. Rafter next week. Commissioner's Comments None. Public Comment None. Having no other business, the Commission M/S/P Unanimously to adjourn at 6:00 PM. Respec fully submitted, YV, V�SL NA Janine I Torres, Recorder Master List of Documents Used 11/6/12 Agenda 110612 -1 Burke & Lamb PC Contract 110612 -2 Scheidt & Bachmann USA Contract Nantucket Flying Association Plan of Growth dtd November 2012 11/6/12 E -mail from Tom Rafter to Dan Drake re GA Building ACG Extra Services ACG GA/Admin Building October 2012 Construction Report 11/6/12 E -mail from Rob Ranney to Janine Torres re Appraisals Airport Commission Minutes 11/6/12 Page 3 of 3