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Minutes for November 1, 2012, adopted Nov. 8
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Town of Nantucket co M
Capital Program Committee 3 M
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Members: Phil Stambaugh (Chair), Carol Dunton (Vice- chair), Peter Boynton. F$Ier NYorrison. Linda
Williams, John Tiffany, Patty Roggeveen
MINUTES
Thursday, November 1, 2012
4 Fairgrounds Road, Second -floor Meeting Room — 8:30 am
Staff: Diane O'Neil, Project Manager /CPO; Debbie Weiner, Treasurer; Kara Buzanoski,
Director DPW; Terry Norton, Town Minutes Taker
Attending Members: Stambaugh, Dunton, Williams, Tiffany
Absent Members: Boynton, Morrison, Roggeveen
Late arrival times: Dunton 8:33, Williams 8:55
Called to order at 8:30 a.m.
I. APPROVE MINUTES
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II. DISTRIBUTE RECENT COMMUNICATIONS
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DEPARTMENT OF : /' 1'
1. Bike Path Maintenance /reconstruction
Sitting Dunton, Stambaugh, Tiffany
Presentation Buzanoski — Prioritizing with Madaket Bike Path being the oldest and most in need; others
will be based on age and usage. Reconstruction of bike path: grinding down a couple of
inches to create a good sub -base, re- grading with a small berm where it butts against the road,
fill in low spots where sand accumulates. In three installments: 2014, 2015, 2015 with about a
mile or so done a year.
Discussion Shrubbery at intersections of the bike path has been cut back. Dunton suggested that as roads
in town are repaved, the in -town bike route could be marked.
2. 'Sconset Foot Bridge Restoration
Sitting Dunton, Stambaugh, Tiffany
Presentation Buzanoski — Did replace some structural members. Needs painting, but the paint has lead in it.
Need lead abatement process and funding request would cover that.
Discussion No one local is licensed to do lead abatement. Repairing the bridge is far less expensive than
replacement.
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Minutes for November 1, 2012, adopted Nov. 8
3. Equipment
Sitting
Dunton, Stambaugh, Tiffany, Williams (arrived 8:55)
Presentation
Buzanoski — Bob Cat 1995 is worn out. Last year the replacement of the bob cat was delayed.
These two machines are very heavily used.
10 -wheel Dump Truck 1994 high priority for replacement.
Discussion
Scheduled maintenance of existing equipment needs to be in place; have a file on each piece
of equipment the responsibility of the head mechanic. Have a policy of cleaning up equipment
once a week. Have several vehicles /equipment are out to bid for sale; the 1995 bobcat will be
used for trade in. Request for report of usage by hours per work for the 10- wheelers.
(Williams stepped out 9:00)
4. Road Maintenance
Sitting
Dunton, Stambaugh, Williams, Tiffany
Presentation
Buzanoski — $633,483 from Chapter 90 plus $500,000 from Town equals $1,133,000.
Discussion
Need to find more roads to use up the balance after $833,000 is used on scheduled roads.
Have $75,000 left over from FY2012 plus a balance in Chapter 90; will get authorization and
new amount in April to be added to the amount voted upon at ATM; That brings the total
amount up to $1,350,000, which is recommend by MATEC for road maintenance. Based on
road ratings established in the MATEC study, DPW started with those rated "F" and since
have been working up the list. The repaving bid goes out every year. Should get an up -dated
list of Town -owned roads.
(Williams returned 9:08)
5. Sewer Pump station evaluation
Sitting
Dunton, Stambaugh, Williams, Tiffany
Presentation
Buzanoski — Coordination of alarms: some have dialers and want them changed to radio
control. Soft start control so stations do not all hard start at once.
Discussion
None
2. Landfill mining
Sitting Dunton, Stambaugh, Williams, Tiffany
Presentation Buzanoski — Was moved to this year, subsequently found existing cell is not being used as
much as thought so can push out yet another year. However, a new cell must be constructed at
some point.
Discussion Mining thru General Fund; Cell construction through enterprise fund. When present cell 2B is
filled have to have a new cell or cart off island; cost to ship off was substantial but should still
have some hard numbers. Construction waste has substantially decreased; use of the land fill
by residents was free due to the income from construction waste. Two private investors would
take over before the Town should Waste Options fails; 10 to 15 years left on the contract.
Discussion about change of circumstances in regards to Waste Options and the two private
companies accepting construction waste.
3. Discussion about Children's Beach playground repair versus replacement and use of CPC recreation
funds.
4. Review of status of projects voted in last year.
5. Discussion about maintenance of DPW buildings and structures. Without a Facilities Manager for the
Town, do not have an overall evaluation of Town facilities; that is a priority.
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Minutes for November 1, 2012, adopted Nov. 8
--VIII. COMMITTEE MEMBER COMM ENTYCONCERNS
1. Dunton — Given financial situation at airport, commission did a major energy evaluation for upgrade of
lighting in the terminal, which would cost $24,000. Ms O'Neil stated that this does not qualify as
capital.
Additional meetings: November 15 for general discussion to prioritize projects; rates sheets to be discussed.
No meetings presently scheduled for after November 15.
Adjourned: 9:45 a.m.
Submitted by:
Terry L. Norton
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