HomeMy WebLinkAbout2012-10-4Minutes for October 04, 2012, adopted Oct. 25
Town of Nantucket
Capital Program Committee
www.nantucket-ma.gov
Members: Phil Stambaugh (Chair), Carol Dunton (Vice- chair), Patty Roggeveen, Peter Boynton, Peter
Morrison, Linda Williams, John Tiffany
MINUTES
Thursday, October 4, 2012
4 Fairgrounds Road, Second -floor Meeting Room — 8:30 am
All or a portion of this meeting is being recorded.
If you plan to record this meeting yourself, please check with the chairman of the board before you begin.
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Staff: Diane O'Neil, Project Manager /CPO; Debbie Weiner, Treasur4; VVUiam Pittman,
Chief of Police; Terry Norton, Town Minutes Taker C, C_— 70
Attending Members: Morrison, Dunton, Boynton, Stambaugh, Tiffany m rn
Absent Members: Roggeveen, Williams cv rn
Late arrivals: Stambaugh 8:58 a.m.; Morrison 9:02 a.m. o M
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Called to order at 9:03 a.m. C)
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1. Chair — Nominations: Tiffany nominate Phil Stambaugh; seconded and accepted.
Sitting Morrison, Dunton, Boynton, Stambaugh, Tiffany
Vote Unanimous
2. Vice Chair — Nominations: Boynton nominate Carol Dunton; seconded and accepted.
Sitting Dunton, Boynton, Stambaugh, Tiffany
Vote Unanimous
1. All requests for additional information must be channeled through the Capital Program Committe
Chair and the Chair will forward them to Diane O'Neil by Wednesday afternoon, she will send them to
Departments Head requesting the additional info and require that they send it back to her by Monday at
Noon.
2. By -laws indicate that the BOS have a representative on the committee.
3. Completeness of Capital Program Committee Materials: Tiffany — Requested the following be
included in the yearly packets: updated Revolving /Special Revenue Fund report, report of unspent
borrowed funds on completed projects, estimate of Free Cash available but not certified by the
Massachusetts Department of Revenue, and Debt Service history and projection out 5 years.
4. Have talked about projections to 10 years; but things change too drastically in the frame of time. Five
years is more realistic and manageable. Pittman —The Town lacks a Facilities Management Program,
which would perform routine maintenance and so help structures last their expected lifetime. I know there
are deficits in the general fund side. Stambaugh — Structures, vehicles, computers can be projected out 10
years; but there are elements that cannot be projected out 10 years. Sounds like this committee needs to
vote on whether to go five years or 10. Weiner — It might be helpful to have information on useful life as
projected in borrowed projects. The state is very specific on how long money can be borrowed. Tiffany
would like to know the 5 -year plan but don't want to lose sight of large projects 8 or 10 years out.
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Minutes for October 04, 2012, adopted Oct. 25
Motion to leave the forum at 10 years. (Stambaugh) seconded. Carried Unanimously
5. Should get department heads thinking about when maintenance was last performed on their buildings.
Morrison — Establish a qualitative ranking of maintenance projects for the Town buildings and give that to
the facilities manager.
6. Pictures of maintenance projects provided.
IV. NATLfRAL RESOURCES
1. Brandt Point House Ramp Replacement
Sitting Morrison, Dunton, Boynton, Stambaugh, Tiffany
Presentation (9:22 )Jeff Carlson, Natural Resources Coordinator — Material is no longer structurally healthy.
$75,000 is an estimate from similar projects. Finger pier is in good shape. Talking about back
portion of the ramp beginning at the building. Will provide photos.
Discussion Tiffany — Once there was a request to repair the front portion of the dock then that seemed to
disappear.
Carlson — Lease with the USCG does not allow any changes, only to repair at this time.
2. Miacomet Pond Watershed Project
Sitting Morrison, Dunton, Boynton, Stambaugh, Tiffany
Presentation (9:30 Jeff Carlson, Natural Resources Coordinator — High priority. Actively doing monthly
water sampling and through that sampling have determined that it has become an impaired
watershed. The last watershed project done for this pond was in the late 70s and early 80s and
there has been a great deal of construction and change to the watershed since then. The
watershed historically used to connect to the Monomoy Creeks and has over the years been
chopped back closer to the pond. It is unique because watershed ratio to pond size is 16/17 -1;
it is a very large watershed in relation to the pond. This is the last of the ponds that doesn't
have the level of information necessary to effectively monitored.
Discussion Tiffany — Would like a map showing the Miacomet Pond watershed area. Would like to see a
history (last 5 years) of water analysis. If it is available, would like to see a record of the road
flooding.
Carlson — Miacomet is a freshwater system and so it is not opened very often; but a criterion
for opening is a threat to public safety. Believe the last time it was opened was 1992. The
$150,000 is the estimate from Woodward and Kern.
Tiffany —Noticed spending projected out 5 years and would like know how sense of
completeness.
Carlson — Very confident.
Morrison — Sometime a study like this is done for informed decisions; other times the study
is done in phases. Does this study lend itself to the latter?
Carlson — Have been collecting water quality data since the 1990 which gives us the current
state of affairs. We have the what; the area we are looking at now is to figure out why. The
old study was done sometime in the early 1980s; will include that date in the additional
information. As of today, the two projects we have asked for are the two we need.
Adjourned: 10:16 p.m.
Submitted by:
Terry L. Norton
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