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HomeMy WebLinkAbout2012-8-28z o z � � cn n rte, —v Town of Nantucket rn M � s NANTUCKET MEMORIAL AIRPOIRT--n 14 Airport Road Z3 rn Nantucket Island, Massachusetts 02554 v rn cn Thomas M. Rafter, Airport Manager �4 Commissioners Phone: (508) 325 -5300 Daniel W. Drake, Chairman Fax: (508) 325 -5306 Arthur D. Gasbarro, Vice Chair David C. Gray, Sr. Sonny Raichlen Jeanette Topham AIRPORT COMMISSION MEETING 8/28/12 The meeting was called to order at 5:00 PM by Chairman Daniel W. Drake with the following Commissioners Present, Vice Chair Arthur D. Gasbarro, David C. Gray, Sr., Jeanette Topham and Sonny Raichlen. The meeting took place in the 1st Floor Community Meeting Room at the Public Safety Facility, 4 Fairgrounds Road. Also present were Thomas M. Rafter, Airport Manager, Ashley Christ, Business Manager, David Sylvia Training/Compliance/Noise Coordinator, and Janine Torres, Office Manager. Mr. Drake announced the meeting was being recorded. The Commission M/S/P Unanimously approval of the Agenda. The Commission M/S/P Unanimous approval of the 8/11/12 and 8/14/12 Minutes. The Commission M/S/P Unanimously to ratify the 8/22/12 Warrant. Public Comment None. Leases /Contracts • The Commission M/S/P Unanimously, Amendment #1, a credit of $2,632.00, to the Jacobs Professional Services Agreement for the Runway 6/24 HIRLS project. • The Commssion M/S/P Unanimously to approve the Contract with Northeastern Petroleum Service & Supply in the amount of $16,000.00 expiring June 30, 2015 to perform fuel truck meter calibrations. • The Commission M/S/P Unanimously to approve the Contract with Alpine Systems Inc., for $20,000.00, expiring June 30, 2015 for Flight Information Display Screen support and maintenance. Use of the system will be a future condition of airline agreements. • The Commission M/S/P Unanimously to approve the Contract with Bruel & Kjaer in the amount of $200,000.00, expiring August 30, 2015 to supply, install and support Noise Desk software for flight tracking. 8/28/12 Airport Commission Minutes Page 1 of 6 The Commission M/S/P Unanimously to approve a Contract with Lektro, Inc. for $15,000, expiring October 1, 2012 to supply two batteries for an aircraft tug. Pending Matters Advisory Committee Mr. Rafter provided a draft guideline outlining the roles and purpose of the Advisory Committee (AC). Mr. Drake directed the Commissioners to e -mail any comments to Mr. Rafter for discussion at the next meeting. Mr. Gasbarro asked if AC meetings required posting. Mr. Rafter was asked to confer with Legal Counsel. Nantucket Educational Air Program (NEAP) Tabled. GA /Administration Building Mr. Rafter reported an increase in activity on the job site but not sure enough to speed up schedule. Discussion moved to Baybutt's recovery plan. Mr. Rafter reported the recovery plan discussion is currently in legal's hands. Mr. Gasbarro asked if there was a timeframe for the backfilling. Mr. Rafter hoped to find out at the next meeting but reported it was no longer holding up progress. Master Plan Review of 8/23/12 Community Meeting Other than disappointment over the turnout, favorable comments were made on the meeting content and presentation. Schedule Mr. Drake noted the schedule presented is driven by anticipated funding. The $225K in present funding is mostly for environmental work scheduled through FY13. The Commission M/S/P Unanimously to adopt the schedule as presented. Roles & Responsibilities Mr. Rafter explained the Consultant will derive a scope with input from the designated sub- committee. Typically, the scope will be identified by sections, i.e. inventory, forecasts, proposed facilities and financial. The Commission will decide whether to review by section or as a complete document. Discussion took place on the timing. Mr. Rafter was asked to obtain a proposed schedule from Jacobs. Ms. Topham suggested using the local radio station as another way for public outreach. Finance Report FY2013 Budget Mr. Rafter reported working with Ms. Christ on reviewing both personnel costs as well as operating costs for changes to be proposed at Special Town Meeting (STM). After meeting with the Finance Department and other correspondence with Downtown, confusion remains over the purpose of STM pertaining to whether the bottom line budget can be increased or only internal line items within the present budget can be adjusted. Discussion moved to fuel. Mr. Drake added if we cannot budget fuel logically, we will face another large deficit; something we are trying hard to avoid, but may be forced to live with. 8/28/12 Airport Commission Minutes Page 2 of 6 GA Building Finances Mr. Drake reviewed the GA /Admin Building costs vs. funding as presented at the Community Meeting to explain the projected $700K shortfall partially made up of $300K unrelated entries made by the FD as well as $250K of unbudgeted expenses for furnishings and road, traffic and parking related issues. Discussion moved to what to present at STM as well as public outreach leading up to STM. Mr. Drake would like to present this same information. Mr. Gasbarro suggested adding a note in the finding section showing the additional funding is an operating budget expense, a breakdown of the $299K of unrelated expenses as well as a more accurate cost to the parking/traffic flow work. The Commission M /S/P Unanimously to seek $700K in additional funding at STM for the GA /Admin Building project. 2012 Special Town Meeting Mr. Drake reiterated the two items being presented at ATM, the GA /Admin Building additional funding and the FY2013 Budget adjustments. Mr. Gasbarro announced he may be off - island for a work related issue during STM. Youth Education ACE Camp/Flight Simulator The finances of the ACE Camps from 2007 through 2011 were reviewed noting each year resulted in a loss. Mr. Drake asked Mr. McLaughlin if he would like to address the Commission. Mr. Chris McLaughlin introduced Mr. Robert Egan of Nantucket Community Sailing. Both men are also members of the Nantucket Flying Association (NFA) and are working towards developing the NFA similar to the sailing program. The NFA expressed interest in combining NEAP with NFA and taking an active role in not only the camp, but working with the Airport in promoting aviation through flight simulators, fuel discount program as well as middle school curriculum. The Commission expressed unanimous support in the program but noted it must clarify several concerns, including revenue diversion, financial constraints, transparency and legality. NFA will present a business proposal for the Commission's consideration. Mr. Drake noted other community outreach programs, such as the public opening of the GA Building, need to be considered. Manager's Report Mr. Rafter reported: • The Kobo Contract for the 6/24 HIRLS project has been approved by Legal. Performance and Payment bonds need to be revised before moving forward. • Maintenance crew has been able to remove the platform from the downtown pipeline site • Maintenance crew has re- painted curbside markings in front of the terminal 8/28/12 Airport Commission Minutes Page 3 of 6 • Maintenance crew has been working on landscaping and grass cutting in preparation of the holiday weekend. • Motors on hangar doors need to be replaced. The old motors will be rebuilt and used for spares. • A temporary work -a -round on some airline security doors has been made as we continue to seek a permanent alternative to an $80K quote. • A revised Gift Shop RFP is being established and will seek another appraisal on the rental rate. • The UPS lot RFP is still being developed. • Interest has been expressed for Bunker land and an RFP will be forthcoming • Working with Mr. Sylvia on changing statistic reporting to be ready for next meeting • FAA confirmed an RFQ is required to choose a consultant for a PFC application. A draft should be available for review in a few weeks' • Discovered Hanscom's night -time user fee is being contested by some pilot groups. If we consider initiating this fee, we may be required to perform a Partl50 Noise Study which is a lengthy and expenses process. • Revoked the driving privileges of a taxi driver for continued inappropriate behavior • One airline's ramp driving privileges are under review after several infractions. Procedures review as well as additional driver training will occur to deter revoking their privileges altogether • FBO computers went down of Friday, but a great response by our IT vendor as well as Chris Wilson our Building and Systems Technician got the systems working again. A long -term solution is being developed. • Met with Northeast Forest & Fire Management along with Land Bank staff to begin control burn training and scheduling • Six ARFF personnel will be attending Live Burn Training in NH and two ARFF personnel will be attending Advanced ARFF Training in Pittsburgh Ms. Topham asked about the curb painting and asked requested Mr. Rafter speak with the facilitator of the Commission on Disability regarding physical curb painting to aid the sight impaired. Statistics Mr. Sylvia reported: • Operations through July were 67,958, up 11.68% over last year to date. Operations for July were 19,062 vs. 17,069 for July of last year. • Enplanements through July were 93,866, up 3.16% over last year to date. Enplanements for July were 31,484. • Freight through July was 1,381,625 lbs., down 2.77% over last year. Freight for July was 333,381 lbs. • There were 18 Noise Complaints for July Mr. Rafter supplied a draft of the letter to our congressional delegation regarding proposed FAA budget cuts. Mr. Drake asked the Commission to forward any comments to Mr. Rafter. Sub - Committee Reports Mr. Drake reported the Finance Sub - Committee met earlier in the day and discussed budget and the GA building. 8/28/12 Airport Commission Minutes Page 4 of 6 Ms. Topham reported the Personnel Sub - Committee is trying to meet and has received a clean copy of the Town's policy to work with. Commissioners Comments When asked by Ms. Topham, Mr. Rafter reported he is preparing a report on the conference he recently attended in Providence. Major topic points were the FAA budget cuts, Next Gen as well as multi generational workforce. Ms. Topham noted she hadn't seen any rent payments for the temporary office in the warrants she has reviewed. Ms. Christ will investigate. Mr. Rafter verified the lease is currently month -to- month. Mr. Gray requested Security personnel should be present over the long weekend. Mr. Gray asked and Mr. Rafter answered Ms. Smith will be coming in for one more day next week to provide training to Ms. Christ. Mr. Gasbarro inquired about timeframe to incorporate the "action item" numbering system similar to Barnstable. Mr. Rafter responded it was still the intent to develop, but did not know a timeframe. Mr. Gasbarro noted parking along Old South Road was beginning to grow again including a boat The concern is it blocks staging for emergency personnel. After discussion, it was concluded the Airport can ticket the area themselves. Mr. Gasbarro asked about the email from Malcolm Brydon addressing ACE Camp. Mr. Drake interjected he would prefer to see the proposal from NFA before making any decisions on the Camp. Public Comment Mr. McLaughlin asked if the FAA budget cuts included talk of closing the Nantucket Tower again. Mr. Rafter explained it was. Mr. McLaughlin suggested the Commission should consider ACE Camp soon to allow for planning. Mr. Drake understood and wasn't sure if the airport needed to become licensed to run a camp. Mr. Bill McGrath suggested the Airport should consider moving the current GA building to other airport property for use by the NFA once the new building is occupied. Mr. Drake agreed to look into that possibility. Ms. Carol Dutton asked if the Finance Committee meeting with the Airport would be televised. Mr. Drake didn't think the FC meetings were televised but would mention it to the FC Chair. Having no other business the Commission M/S/P by the following vote to enter into Executive Session (ES), not to reconvene in Open Session, to 1) Review the ES minutes of 3/1/12, 3/13/12, 3/27/12, 4/3/12, 4/19/12, 4/26/12, 5/8/12, 5/22/12, 6/12/12, 6/26/12, 7/10/12 for possible release, and 7/24/12 for review and possible release; 2) To discuss strategy with respect to collective bargaining or litigation, which if held in open session may have a detrimental effect on bargaining or litigation: 8/28/12 Airport Commission Minutes Page 5 of 6 Mr. Drake — Aye Mr. Gasbarro — Aye Ms. Topham — Aye Mr. Gray — Aye Mr. Raichlen — Aye Meeting adjourned 6:31 PM Respectfully submitted, Janine M. Torres Recorder Master List of Documents Used 8/28/12 Agenda, including Exhibit A 8/11/12 Minutes 8/14/12 Minutes (Handout) Jacobs Amendment 1 to Runway 6/24 HIRLS Professional Services Contract Northeastern Petroleum Service & Supply Inc Contract Alpine Systems Inc Support Contract Bruel & Kjaer Anoms Noise Desk Contract Lektro Inc Supply Contract Draft Airport Advisory Committee Guidelines (Handout) Proposed Master Plan Schedule Nantucket Airport Bankbook — July 2012 (Handout) GA /Admin Building Costs vs Funding dtd 8/22/12 ACE Camp Financial Recap (Handout) Betsey Sanpere e -mail dtd 8/19/12 re ACE Camp Brydon Malcolm e -mail dtd 8/20/12 re ACE Camp Draft Congressional Delegation letter dtd 8/27/12 (Handout) July Statistic Report (Handout) 8/28/12 Airport Commission Minutes Page 6 of 6