HomeMy WebLinkAbout2012-6-26Town of Nantucket
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554
Thomas M. Rafter, Airport Manager Commissioners
Daniel W. Drake, Chairman
Phone: (508) 325 -5300
Arthur DJ aslWo,
Vice Chair
Fax: (508) 325 -5306
David C. ray, 5.
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6/26/12 3
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The meeting was called to order at 4:00 PM by Chairman Daniel W. Drake with th f llowing
Commissioners Present, Vice Chair Arthur D. Gasbarro, Sheila O'Brien Egarcamd }avid C. Gray,
Sr.
The meeting took place in the I" Floor Community Meeting Room at the Public Safety Facility, 4
Fairgrounds Road.
Also present were Thomas M. Rafter, Airport Manager, Jeff Marks, Airfield Supervisor, Steve
McCluskey, Business Manager, David Sylvia, Training/Noise Coordinator and Janine Torres,
Administrative Assistant to the Airport Manager.
Mr. Drake announced the meeting was being recorded.
The Commission MIS/P Unanimously approval of the Agenda.
The Commission MIS/P Unanimously the 5/30/12 Minutes.
The Commission MIS/P Unanimously to ratify the 6/20/12 Warrant and approve the 6/27/12
Warrant.
Public Comment
None.
Gift Shop RFP Review
The second draft of the RFP was handed out and the following changes were reported: Additional
rent was changed from 10% of gross receipts to a the Proposer offering a Minimum Annual
Guarantee(MAG) or a percentage of gross receipts, whichever is higher; and an option to allow
for seasonal rent payments.
The rate per square foot (PSF) was discussed. Mr. Gasbarro compared the $45 PSF from the
appraisal obtained by the airport to the various Mid - Island PSF rates given the current tenant.
Mr. Rafter pointed out deviation from the Fee Structure may require adjusting tenants rates as
well. Ms. Torres added utilities are included in the rate proposed.
After further discussion, the Commission agreed to advertise for $45 PSF.
Aviation Fuel Pipeline
Mr. Rafter reported the Maintenance staff went and cleaned up some of the debris that fell off
into the marsh. Mr. Marks is obtaining 3 quotes for the removal of the pipe as well as verifying
whether pen-nits are required for both pipe removal and stanchion removal; and if required,
should be included in the contractor's proposal.
Discussion moved to the permitting process. Mr. Gasbarro noted obtaining the permits can also
be done by the airport or a third party and should not be difficult to obtain considering the
benefits of removing the pipeline. The process will include filing a Notice of Intent with the
Conservation Commission (ConCom), obtaining an Order of Conditions, and filing forms with
the Waterways Division and possibly the Army Corp of Engineers.
Mr. Drake added for budgetary reasons sees this project as a two step process, removal of the
pipeline followed by the removal of the stanchions. Mr. Drake noted there may not be a need for
a permit for the removal of the pipeline portion due to its exposure to the waterway only being
tidal.
Mr. Gasbarro agreed there is an option to file a Request for Detennination of Applicability with
the ConCom who may determine that a Notice of Intent may not be required.
Margaret (Peggy) Fantozzi, the Airport's Environmental Consultant, agreed with Mr. Drake
noting the definition used by the ConCom for requiring a permit is "altering ". Removing the
pipeline by hand, especially because it is raised, may only require verbal approval. The
Commission agreed it's worth looking into.
Forensic Audit/Daley Report Plan of Action
Mr. Rafter provided a draft to his response to the Forensic Audit and pointed out the key items:
• Restaurant and gift shop tenants have been notified their rent will be adjusted to the
amounts listed on their original agreements.
• Correction of reference made that Rules & Regulations governing the Airport are not in
place, when in fact there are. They address operations of and at the Airport. What are
lacking are Standard Operating Procedures which would address management of the
Airport. Mr. Rafter provided a sample Airport Standard Instructions (ASI) which he
intends to develop with the help of the Staff so that every procedure at the airport will be
in a standard format.
It was noted that regular meetings with Town Management and Finance are underway as well as
presentations to the Board of Selectmen and FinCom are planned also address the comments
made in the reports.
When asked for comments on the Forensic Audit report, Mr. Gasbarro noted his disappointment
at the lack of cooperation from the general contractor on the restaurant to provide the requested
information on the renovation, especially seeing that he is a current tenant. Mr. Drake agreed but
added following proper procurement procedures is the Airport's responsibility, not the contractor
who provided the work.
Mr. Gasbarro also commented the rent adjustments were his first concern and is glad it has
already been corrected.
Ms. Egan commented since the rent concessions is eliminated, what is the Airport's responsibility
to fix the air conditioning in the restaurant. It was noted the rent concession was not related to the
air conditioning issue, but Mr. Rafter did report the system in both the restaurant and the terminal
will be addressed.
Airport Commission Minutes 6.26.12 Page 2 of 6
Mr. Rafter noted his response to the Daley Report will be provided at the next meeting. Mr.
Drake asked this topic remain on the agenda as a separate item to progress updates.
FY2012 Budget Review
Mr. Drake reported meeting with the Town Manager and Finance Director weekly and have been
assured our expenses are on target and can purchase fuel, albeit moderately, to ensure supply
leading into the holiday.
Mr. Drake noted adjustments need to be made by year end to remove the capital payments
covered by June borrowings out of the operating budget. Another item currently under review is
whether all credit card revenue is being posted to fuel, when in fact is not fuel related.
Mr. Rafter added revenue is ahead of budget by approximately $300K.
Review of GA Building Costs
Mr. Drake reported nothing new to report. He is still waiting for Finance Department's
breakdown of the questionable entries to this project including $152K related to a fence project.
Mr. Rafter reported our IT Consultant and Security Coordinator are working together to develop a
scaled down security package. So far, the voice over IP system as well as a software package to
manage the systems has been eliminated.
Discussion turned to unpaid bills noting the original design work on the GA building's electronics
package remains unpaid and is being absorbed by the engineering firm. Mr. Gasbarro asked if
there were other unpaid bills as we approach fiscal year end. McCluskey reported purchase
orders need to be obtained by this Friday for all known expenses and that the Town will has a
clean -up warrant scheduled for July 6`''.
Mr. Rafter added we are working with Downtown to clean up and outstanding PO's that are no
longer needed. Eliminating these will remove those amounts from our budget.
ATCT
Mr. Rafter reported on a meeting with several FAA officials earlier in the day regarding the
results of their business plan. The FAA will not give a copy of the business plan to the Airport.
The results presented were confusing. The FAA reported the typical cost for a new tower is 8 to
10 million dollars. Hyannis' new tower costs $7.4M, yet they concluded a new stand alone tower
for Nantucket would cost $22M but could not give a good answer on why it would be so much
more. Mr. Rafter explained the Airport could not afford such a project and stated its position was
to make the best possible use out the remainder of the $4.4M earmark. Two alternatives were
discussed: modernizing the existing structure and the other is modernization and raising an
additional 29 feet to meet FAA standards.
The FAA suggested the Airport conduct a study of the structural aspect and narrowing down the
numbers after which the Airport can decide how to move forward. Use of a PFC combined with
Facilities and Equipment (F &E) monies was also discussed. The FAA will help develop a scope
for the study which will include what specific alternatives there are, the estimated costs and
potential funding sources.
At the same time, the Airport Layout Plan needs to be updated, an estimated 9 month process.
Mr. Drake added the FAA suggested they take over the design process, architect and general
contract, for a 26% override.
After brief discussion, it was suggested the study be performed as quickly as it could so that all
parties can agree on and work towards a common goal.
Airport Commission Minutes 6.26.12 Page 3 of 6
Pending Contract/Leases /Grants/MOU
The Commission M/S/P Unanimously approved an amendment increasing the contract amount
by $5,000 to Margaret Fantozzi's environmental consulting contract expiring 6/30/12.
The Commission M/S/P Unanimously approved a contract with the State of New Hampshire,
Division of Fire Standards &Training for a not to exceed amount of $25,000 expiring 4/30/15 for
required live burn training for the ARFF personnel.
After a report that Fresh Air Services has paid the Annual Business Fee in full and obtained
workers comp insurance, the Commission M/S/P Unanimously approved a one -year License
Agreement to conduct airplane detailing at the airport.
The Commission M/S/P Unanimously to accept a MassDOT- Aeronautics Grant in the amount of
$75,825 for the RW 6/24 HIRLS, Airfield Wide Guidance Signs, Wind Cone /Segmented Circle
& Partial Fence Replacement project. Mr. Drake added the Finance Department has yet to
commit to moving forward on this project now rather than waiting for fall financing, but expects
they will. When asked by Mr. Gasbarro, Mr. Rafter reported the FAA determined the LED lights
will not be funded citing the lack of certification of the LED brightness.
After brief discussion, the Commission M/S/P Unanimous approval of a 5 -year Memorandum of
Understanding with the Land Bank for mutual aid during control burns.
Operations Report
Mr. Rafter reported in addition to the 6/24 HIRLS, GA Building and control tower already
discussed:
• Met with Jacobs for revisions to the Capital Improvement Plan regarding the South
Apron Expansion and Parallel Taxiway
• Jacobs also working on a public outreach and additional noise monitoring for the South
Apron project
• Working with Jacobs on updating the Master Plan and ALP as previously mentioned but
also discussed the potential for a comprehensive environmental plan for the entire
county.
• Working on presentations to the BOS and FinCom
• New employee training is underway
• Believed the GA building in on schedule but not sure if conduit and utility issues have
been resolved allowing for backfilling.
Mr. Gasbarro asked about the process of updating the Master Plan and ALP in terms of
Commission involvement. Mr. Rafter responded the first step is to go back and amend the
associated Grants to ensure the funding is in place.
Statistics
Mr. Rafter pointed the airline activity reports are being modified to establish higher level of detail
to obtain a better understanding of the profile of our air service.
Mr. Sylvia reported on the statistics through May:
• Operations: 34,581, down 33% from last year. There were 7,618 Operations in May.
• Enplanements: 43,458, down 11% from last year. There were 12,381 Enplanements in
May. Brief discussion took place on ways to spot check airlines reporting.
• Freight: 751,086 lbs, down 3% from last year.
Airport Commission Minutes 6.26.12 Page 4 of 6
Mr. Drake noted the operations numbers are a concern for funding levels leading to a discussion
on comparing two years of history.
Mr. Drake also made note that fuel sales were down as well.
Sub - Committee Reports
Environmental: Mr. Gasbarro reported 1 bid was received in the recently advertised Control Burn
Invitation to Bid and the approval of a contract should be forthcoming.
Commissioners Comments
• Mr. Gray noted the increase of unattended vehicles in front of the terminal as well as the
GA pick up /drop off area. Ms. Egan concurred this has always been a concern during the
summer months. Mr. Rafter will review the schedule to see if it could be altered for
better weekend coverage.
• Mr. Gray noted the front portion of the parking lot seems to be in
employees. Mr.
Gasbarro added one hour spaces should be ticketed. Discussion moved to the legality of
towing vehicles left in the front section. Mr. Rafter is looking into the situation and will
address employee parking and look into additional aide from the NPD.
• Mr. Gasbarro asked about the north ramp commercial aircraft parking. Mr. Marks
reported the new plan is working well and noted the markings will be painted as soon as
the FAA approves the markings plan.
• Mr. Gasbarro asked about the restaurant HVAC. Mr. Rafter responded both the
restaurant and terminal HVAC is being addressed starting with Jacobs sending an
engineer to evaluate the present system.
• Mr. Gasbarro asked about the progress of re- organization including addressing
environmental work. Mr. Rafter responded he is working on a structure that would
include a career ladder for staff to realize the opportunities and the path to obtain those
opportunities.
• Mr. Drake reported giving a tour of the terminal to State Senators Dan Wolf and Thomas
McGee. Senator McGee is the Chair of the Joint Committee on Transportation and is
considering a Statewide Transportation Plan. They also met with Paula Leary of NRTA
and toured the Greenhound building. Mr. Drake stressed the importance of airports,
particularly the general aviation side.
• Mr. Drake contacted the Surfside Association in preparation of a community meeting
regarding the South Rainp Expansion. The airport has accepted an invitation to make a
presentation at their August 11"' meeting to be held at the Youth Hostel.
• Mr. Drake suggested establishing two advisory committees, one for users and one for the
community. After brief discussion, everyone concurred it was a good idea.
• Mr. Drake, during the meeting with Jacobs regarding environmental issues, learned of
new legislation allowing a community wide mitigation plan. National Heritage has
approached the Town Manager with the idea of using Nantucket for a trial plan. A
meeting is being planned for July to learn more. Mr. Gasbarro added the conversation
came up during the last Technical Advisory Committee meeting. His first thought is that
it would not be beneficial to the Airport. Ms. Fantozzi added her concern on
enforcement. The Airport is close to being 100% compliant and can't tell by filed
records, the status of the other town agencies or the Land Bank.
• Mr. Drake thanked Ms. Egan for her past service on the Commission noting her
commitment to the Airport.
Public Comment
Mr. Flaherty, a Cape Air employee, asked for monthly updates on the status of the air
conditioning.
Airport Commission Minutes 6.26.12 Page 5 of 6
Mr. Flaherty also commented on the capacity of the secure hold room. The max capacity is
approximately 145 and between 11:00 and 1:00 approximately 300 people leave the Island. Mr.
Drake thanks Mr. Flaherty for bringing this to their attention, but is not sure what the solution is.
Jeanette Topham invited the Commission to attend a meeting on Friday on the American with
Disabilities Act to be held at the Dreamland from 9:30 — 12:00.
Having no other business, the Commission M/S/P by the following vote to enter into Executive
Session, not to reconvene in Open Session, to review the Executive Session minutes of 3/1/12,
3/13/12, 3/27/12, 4/3/12, 4/19/12, 4/26/12, 5/8/12, 5/22/12 for possible release and 6/12/12 for
review and possible release; and, to discuss strategy with respect to collective bargaining or
litigation, which if held in Open Session may have a detrimental effect on the bargaining or
litigation.
Chairman Daniel W. Drake — Aye
Vice Chair Arthur D. Gasbarro — Aye
Sheila O'Brien Egan — Aye
David C. Gray, Sr. - Aye
Meeting adjourned 5:35 PM
ctfully submitted,
Janine .Torres, Recorder
Master List of Documents
6/26/12 Agenda
5/30/12 Draft Minutes
Draft RFP Gift Shop Concession
2nd Draft RFP Gift Shop Concession (Handout)
5/31/12 E -mail from Stephen Creese(GHYC) to Dan Drake
Management Response Plan dtd 6/25/12
FY2012 Budget dtd 5/31/12
MUNIS YTD Budget Report dtd 6/21/12
Margaret Fantozzi Contract Amendment #1
State of NH, Div. of Fire Safety & Training Contract
Fresh Air Services 2012 License Agreement
Comm of Mass Standard Contract Form (DOT Grant) for RW 6/24 HIRLS
Draft MOU between NAC and Land Bank
May Statistics Report
Airport Commission Minutes 6.26.12 Page 6 of 6