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HomeMy WebLinkAbout2012-3-13Town of Nantucket NANTUCKET MEMORIAL AIRPORT 14 Airport Road Nantucket Island, Massachusetts 02554 William F. McGrath, Jr., Interim Manager Phone: (508) 325-5300 Fax: (508) 325 -5306 AIRPORT COMMISSION MEETING Z Commissioner p- �, Daniel W. Drab Chagnan Arthur D. GasbQro, � CIT�r Sheila O'Brien Qan David C. Gray, SF CO rn Carl D. England„ iA. —O � 0 3 � rn v Z � March 13, 2012 r— p rn _j The meeting was called to order at 5:00 by Chairman Daniel W. Drake with the following Commissioners P*ent: Vice Chair Arthur D. Gasbarro, sheila O'Brien Egan, Carl D. England, Jr., and David C. Gray, Sr. Also present were William McGrath, Interim Airport Manager, Jeff Marks, Airfield Supervisor, and Yolanda Taylor, Administrative Coordinator. The meeting took place in the 1St Floor Community Room at the Public Safety Facility, 4 Fairgrounds Road. Chairman Drake announced the meeting was being recorded. The Commission Unanimously MISIP approval of the Agenda. The Commission Unanimously MISIP approval of the March 1, 2012 Commission Minutes and the January 17, 2012 Executive Session Minutes with Commissioner Gray abstaining on the January 17, 2012 Executive Session Minutes. The Commission Unanimously MISIP approval of the March 21, 2012 Warrant. Public Comment There were no audience members wishing to comment at this time. Surfside Association — Monohansett Road Repair Chairman Drake stated he listened to the tape recording from the August 9, 2011 Commission Meeting and there was as much emphasis on the fact that any payment in support of the Monohansett Road Repair would be subject to FAA approval and availability of funds as there was to be a good neighbor. Chairman Drake with the approval of the Commission would like to write Mr. Magee a letter stating he is welcome to come to another Commission meeting to discuss the matter and listen to the tape from the August 9, 2011 Commission Meeting, however; the position of the Commission will not change due to not having FAA approval or the funds. Vice Chair Gasbarro stated he would like it clearly stated in the letter to Mr. Magee that the Commission received a very clear directive from MassDOT and the FAA the answer is no according to the law. The Commission Unanimously gave its approval for Chairman Drake to write to Mr. Magee in accordance with the foregoing. ANOMS Noise Desk Proposal Bill McGrath reported he has done a lot of research in regards to the ANOMS Noise program and its benefits to the Airport and Community. There is still some work to be done, however; he would like the Commissions permission to move forward. A contract would be needed and Janine Torres spoke to the Chief Procurement Officer Diane O'Neil to verify this is Aviation related therefore Aviation exempt Ms. O'Neil did verify this would be Aviation exempt but did advise it is always a good idea to go out to bid. Mr. McGrath stated it is a 3 year contract and is subject to a CPI or 4% which ever is higher each year. Vice Chair Gasbarro made a motion to proceed with the ANOMS Noise Desk Proposal based on the information the Commission has received. The Commission Unanimously MISIP to proceed with the ANOMS Noise Desk Proposal. Nancy Boulicault who lives on Folger Avenue asked for permission to speak and after Chairman Drake granted such permission, stated she is concerned about the noise problems and asked if Passur was the system that failed and is the ANOMS an improved version. Chairman Drake responded the Passur system was out of service, however; it is now up and running and the difference between the Passur system and the ANOMS is with Passur somebody needs to sit and track the flights coming in and out where as the ANOMS system tracks to a hard copy program of all the flights. Managers Search Update & Discussion Chairman Drake stated the Commission has received a list of all the candidates interested in the Managers position which will be reviewed with ADK in Executive Session. There will be public interviews with the final four candidates which will be held on April 16, 2012, there will also be a meet and greet which will take place on Saturday April 14, 2012 and there should be an offer to the finalist by April 30, 2012. Chairman Drake asked all the Commissioners for their list of people to be role players during the assessments. Commissioner Gray — Fred Lane, Marty Goldfarb, and Kara Buzanoski. Commissioner Egan — Walter Flaherty and Robert Egan. Vice Chair Gasbarro — Peter Morrison. Commissioner England — Steven Drabkin and Dual Macintyre, Chairman Drake stated he spoke with Mr. Macintyre and they agreed it was best if he did not participate due to his recent connection with the Airport. Chairman Drake — Judy Lee, Bob Rust, Margareta Andrews, Matt Liddle, Wendy Hudson, Greg McKechnie, Chuck Gifford, Jean Grimmer, Cecil Baron Jenson, Mary Malivase, Bob Gardner, Bill Congdon and Dan Dunlap. The Commission agreed to ask the following people to participate in the assessments process: Fred Lane, Marty Goldfarb, Kara Buzanoski, Walter Flaherty, Robert or Marsha Egan, Judy Lee, Margareta Andrews, Chuck Gifford, Cecil Baron Jenson, Dan Dunlap, Matt Liddle, Greg McKechnie, and Jean Grimmer. Chairman Drake asked that Commissioner's Gray and Egan coordinate their "asks" to Janine Torres and give her the appropriate email addresses. Chairman Drake reported he received an e-mail from a gentleman who represents a firm Aviation Facility Company Inc who manages airports; Chairman Drake asked if the Commission would like him to look further into this company. The Commission responded they would like to stay with ADK and continue on the path they are on. Contracts: Taste of Nantucket — Catering Agreement —1 Year Chairman Drake asked if this has been approved by new Town Counsel, Mr. McGrath stated yes it has been approved. The Commission Unanimously MISIP approval of Taste of Nantucket Catering Agreement for 1 year. Airport Commission Minutes 3/13/12 Page 2 of 5 Sayles Seafood — Beach License Agreement —1 Year Commissioner Egan asked if Sayles Seafood was going to have a truck at the beach, Mr. McGrath responded no Sayles does beach parties such as clam bakes, cookouts, ect and he has been doing this for years. The Commission Unanimously MISIP approval of Sayles Seafood — Beach License Agreement for 1 year. Air Wisconsin Airlines — "Seasonal" Terminal Lease Agreement Air Wisconsin Airlines Agreement has been tabled until the next Commission Meeting. Around the Point — IT Services Contract Amendment Chairman Drake stated this amendment is to take care of the hosting for the Airports website due to the fact Google only accepts credit cards as a form of payment. The Commission Unanimously MISIP approval of the Around the Point — IT Services Contract Amendment. Sub Committee Reports Financial — Budget Update Chairman Drake reported the Commission was at the FinCom meeting last week, there was a subsequent meeting Tuesday morning with Town Counsel in regards to the revolving fund. The Airport has a forced budget with revenue $5.8 million and expenses $5.8 million with adjustments still to be made to the line items in order for the budget to be revised at Town Meeting. In 2013 any revenue in excess of fuel costs will automatically go back into the Airports budget at the end of the fiscal year with the new revolver Projected deficit for this fiscal year is $1.9 million including unpaid bills, Devine settlement, and professional fees. $1.4 million will be covered by an allocation which was retained from 2010 retained earnings. The Devine settlement will be paid from a Town fund. The Finance Committee is very adamant the Airport pay the Town back for the Devine settlement. Chairman Drake stated he needed to bring it before the Commission and check FAA rules and regulations as it pertains to this matter. Vice Chair stated the Airport should pay the General fund back with the money from the Enterprise fund. Vice Chair Gasbarro made a motion the Airport Commission will repay the General fund for advanced funds as they are able in the future. The Commission Unanimously MISIP approval of the Airport Commission to repay the General fund for advanced funds as the airport has funds available in the future. Chairman Drake stated the Article from 2011 ATM authorizing initial funding for the RW 33 taxiway remains in effect. The FinCom did not approve an additional authorization for the completion of the GA building. Vice Chair Gasbarro asked in respect of the surplus being certified as retained earnings in the 2010 surplus that was $2.2 million dollars, since the airport was able to use only $1.4 million ($1.398 million allocated against the projected 2012 deficit and $13,000 in unpaid bills from FY 2010) where is the rest of the money? Chairman Drake responded in essence the rest of the money goes back into the Enterprise fund and will be certified as free cash next year, however; the Finance Department says the Airport will be penalized and will not get a certification of free cash for FY 2011 because of the issues with the Airport's capital account. The free cash will be certified for FY 2013. Environmental Vice Chair Gasbarro reported the Environmental Sub - Committee has not met, the bids were due on the controlled burn and there were no proposals. Another Environmental Sub - Committee meeting needs to be scheduled to meet with the technical consultant and provide a contingency plan to National Heritage due to the fact the controlled burn was part of mitigation for ongoing projects. The Airport needs to send a letter to National Heritage informing them we received no bids for the controlled burn. Airport Commission Minutes 3/13/12 Page 3 of 5 Operations Report and Projects Updates — Bill McGrath Mr. McGrath reported: • Runway 33 extension is on schedule • There is a follow up meeting next Tuesday in Burlington proposed RW 33 parallel taxiway. • GA/Admin building sub flooring done and walls starting by the end of the week • There was a Telcom design meeting yesterday and a few opportunities for cuts are still being explored. Some may require consultation with the TSA. The Airport IT consultant Ryan Dobbins has been asked for his input. • The live ordinance- hunting helicopter hasn't done much flying due to bad weather which means the time will be extended. • A new gate has been installed just past the ARFF building which allows access onto the South Ramp • Janine Torres and Yolanda Taylor met with the planning board in regards to new leases in the Bunker area there were some questions on the original MCD. The meeting went well there were some minor issues nothing major should be able to get the land out to bid shortly. • The State is doing a State wide program providing the green signs which indicate the route to the Airport. The HDC are not in favor of these signs there is still a little time left before the order has to be in and Mr. McGrath would like the Commission to think about how to proceed whether it be to have the signs or not. • The Cape Wind Project has a comment period which is closing in a few days and Mr. McGrath asked the Commission on what direction they would like him to go. The Commission agreed the Airport would have no comment. • The UPS leased was declared surplus property at the last Commission Meeting and Mr. McGrath would like the Commission to consider postponing the process until September. Chairman Drake stated the Commission can ask Counsel if the Airport can postpone the process until September and then take it from there. • Mr. McGrath stated he met with the president of Tradewinds Corporation and what has come up was that Airports should have minimum standards and Mr. McGrath would like to bring the operations of these standards into all the other airlines. The Airport does have minimum standards, however; the last time they were looked at was many years ago and is not relevant today. Chairman Drake asked minimum standards in regards to what, Mr. McGrath responded what are the requirements to do business, making sure everyone is treated equally. Mr. McGrath will start working on bringing the minimum standards document up to date. Commissioner's Comments Vice Chair Gasbarro asked if everything went well with the restaurant and if it is back open and how is everything going with the Vale Program. Mr. McGrath responded everything went well with the restaurant and it opened back up on March 12, 2012. At Mr. Gasbarro's request Steve Flecchia from Jacobs reported he gave the Vale Program project alternatives to the LEED Fisher Management Group who is working with FAA Head Quarters to maintain progress with the project. The three total cost alternatives are 1) one receptacle station with one combination cart, 2) two receptacle stations with two combination carts, and 3) two receptacle stations with five combination carts. LEED Fisher Management Group is strategizing with FAA and Mr. Flecchia hopes to have a report by Friday. Chairman Drake reported he spoke with Frank Rudiwitz the Forensic Auditor to get an update and Mr. Rudiwitz stated he is waiting for the Attorney Generals report which should be out soon. Mr. Rudiwitz would like to wait for the Attorney Generals report in order to avoid having any conflicts; Mr. Rudiwitz has asked for a meeting with the Attorney General in order to go over the draft and is awaiting a response. Mr. Rudiwitz stated there is not really any problems even on the paving contract the only minor issue was when the contract went over budget and was not relayed to the Commission, however; it was still within the parameters of the contract. The restaurant is still being looked into. Chairman Drake stated there is some talk about extending the forensic audit and he was asked to provide his views on what it should cover to the FinCom and he did however it is still unclear whether it will move forward. Airport Commission Minutes 3/13/12 Page 4 of 5 Public Comment Nancy Boulicault asked if in the assessment process of the prospective Airport managers whether the assessors take into consideration the community and the concerns they might have. Chairman Drake responded there will be a meet and greet of the candidates and all the assessors will be instructed to remain neutral regardless of their personnel feelings. With respect to the assessments there will be three different assessments the candidates will go through 1) a presentation of their design, 2) a personnel problem and 3) dealing with an inbox full of issues which will include community issues. Chairman Drake stated it has been made very clear the job responsibility of the Airport Manager includes community relations. Bruce King a Nantucket Airport Employee asked why the Agenda he has includes A, B, and C in the executive session and the one on the screen only includes A and B. Chairman Drake responded there was a miscommunication between him and the office so he asked for C to be added to the Agenda at the last minute. Mr. King stated his comment has to do with B in regards to the executive session regarding discussions on non -union personnel and would like the Commission to look at the non -union employee handbook which was signed off by the Commission in 2006, Mr. King uses this as a point of reference as the Commission goes forth with negotiations. Mr. King states what he is about to say is hearsay, however; the higher up non- union personnel shot for the moon and received it in regards to the handbook and in these hard economic times it is way over the top especially in regards to retirement. Chairman Drake responded Mr. King's point is taken and the Personnel Sub- committee has been given the task at revising the handbook. It turned out the Town is also in the middle of revising their handbook which is now in the hands of Town Counsel. Mr. King also has concerns with the Accounting Department and would like the Forensic Auditors to look into who is checking on the Accounting Department in regards to their time off. Mr. King hopes the New Manager is mission oriented who will make decisions with the Airports best interest and not on personal issues. Mr. King stated moral has increased some what with Mr. McGrath in charge. Chairman Drake stated the Commission is also looking for a mission oriented Manager. It was MISIP by the following vote to adjourn into Executive Session to discuss A) to review Executive Session Minutes of March 1, 2012 for possible release. B) Conduct a general strategy session for possible negotiations with nonunion personnel, and with respect to possible collective bargaining. C) Review of initial airport manager candidates list with executive search firm that if held in open session may have a detrimental effect in obtaining qualified applicants. Chairman Daniel W. Drake —Aye Vice Chair Arthur Gasbarro — Aye Commissioner Sheila O'Brien Egan — Aye Commissioner Carl D. England, Jr. — Aye Commissioner David C. Gray, Sr. — Aye Meeting Adjourned 6:40 PM Respectfully Submitted, Yolanda J1Taylor, RecordIr " '___ Master List of Documents 3.13.12 Agenda 3.1.12 Minutes 1.17.12 Executive Session Minutes 3.21.12 Warrant (Batches 6263, 6265, 6267) Surfside Association E -mail Bruel & Kjaer ANOMS Noise desk Proposal Taste of Nantucket Catering License Agreement Sayle's Seafood License Agreement Air Wisconsin Airlines Corporation Agreement (TABLED) Around the Point Contract Amendment #1 Architectural Consulting Group (monthly summary report ending February 2012) Airport Commission Minutes 3/13/12 Page 5 of 5