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HomeMy WebLinkAbout2012-2-14Town of Nantucket NANTUCKET MEMORIAL AIRPORT 14 Airport Road j Nantucket Island, Massachusetts 02554 William F. McGrath, Jr., Interim Manager Commissioners Phone: (508) 325 -5300 Daniel W. Drake, Chairman Fax: (508) 325 -5306 Arthur D. Gasbarro, Vice Chair Sheila O'Brien Egan David C. Gray, Sr. Carl D. England, Jr. AIRPORT COMMISSTION MEETING February 14, 2012 The meeting was called to order at 5:05 PM by Chairman Daniel W. Drake with the following Commissioners present: Vice Chair Arthur Gasbarro, Sheila O'Brien Egan, Carl D. England, Jr., and David C. Gray, Sr. Also present were Interim Manager William F. McGrath, Jr., Jeff Marks, Airfield Supervisor, and Yolanda Taylor, Administrative Coordinator. The Meeting took place at the Airport's SRE Building, 13 New South Road. Chairman Drake announced the meeting was being recorded. The Commission Unanimously MISIP approval of the Agenda. The Commission MISIP approval of the January 17, 2012 Commission Minutes with the following changes made by Commissioner Egan in regards to the Geno Geng contract there was mention of free public service and is that still in affect. On page 3 in regards to the HVAC System Commissioner Egan had asked if the Airport could go back to Jeff Lynch as the engineer /consultant. Commissioner Gray abstained from the vote. The Commission MISIP approval of the February 7, 2012 Commission Minutes with Commissioner Gray abstaining from the vote. The Commission Unanimously MISIP approval of the December 20, 2011 Executive Session Minutes. The Commission Unanimously MISIP ratification of the January 25, 2012 Warrant and the February 8, 2012 Warrant which the Commission members had already signed. The Commission Unanimously MISIP approval of the February 22, 2012 Warrant. Chairman Drake asked that a copy of the Munis report for any Warrants they will be approving to be included in the Commission Packets. Public Comment There were no audience members wishing to comment at this time. Electric Vehicles Charging Station — Ridley & Associates, Inc. Scott Ridley from Ridley & Associates reported he is a consultant for the Town of Nantucket for the Electric Vehicles Charging Station. Nantucket has received a grant to install charging stations. This is a pilot program and is running in conjunction with the Massachusetts Department of Energy Resources. The Airport is being considered as a site due it its central location. Mr. Ridley came to the Island and did a survey to consider potential sites and Hangar 2 was chosen as one of those sites. There would be 3 wall mounted AV charging units. A Memorandum of Understanding is being developed; the Town will pay for the equipment and cost of installation under the grant. One of the 3 charging stations will have to be available for public charging between the hours of 8 AM —10 PM. After two years the ownership would revert to the Airport. Vice Chair Gasbarro asked if the charging stations would be separately metered or would it come off the meter for hangar 2 and if it comes off hangar 2's meter is there a way to track the data the charging station was using. Mr. Ridley responded it would come off the meter for hangar 2 and each meter is equipped with its own data stream. Chairman Drake asked how this is uploaded. Mr. Ridley responded it is wireless and comes with a 3 year program at no cost. Vice Chair Gasbarro asked if the software would be accessible to the Airport Administration or is it only to a third party. Mr. Ridley responded he believes it would be accessible to the Airport. Chairman Drake asked if all the stations are tracked as one or separately and if the Airport would need additional liability insurance. Mr. Ridley responded each unit is tracked separately and he does not believe there is any additional liability required. Commissioner Gray asked about the serviceability and Mr. Ridley responded there is a 3 year warranty for all parts and labor with a part replacement or change out within 24 hrs of the problem being reported. Commissioner Egan asked if the Town has received any references from other places that have these charging stations already in place. Mr. Ridley responded no these charging stations have just come to Massachusetts and are just being installed. Chairman Drake suggested tabling this matter until there is a final Memorandum of Understanding in place. The Commission agreed. Surfside Association — Monohansett Road Improvements Commissioner England re -cused himself from this subject matter. Chairman Drake stated a past Commission approved this donation contingent on FAA approval and whether the Airport had the money in the budget. Commissioner Egan stated this has never been presented to the FAA and if the Commission would like to go forward the first step would be to present this to the FAA. Chairman Drake stated the $25,000 is not in this year's budget and would have to look into 2013 budget. Vice Chair Gasbarro asked if this money could be taken out of discretionary funds. Bill Richardson from Jacobs responded you could only do that if it was tied to an upcoming entitlement project, however; it would be a very low priority. Vice Chair Gasbarro made a motion to have the Airport Manager to investigate the suitability of a donation with the FAA for near by road improvements. The Commission Unanimously MISIP approval of Vice Chair Gasbarro's motion Chairman Drake stated a letter will be prepared to the Surfside Association letting them know what the Airport intends to do. Declaration of Surplus Property —143 Old South Road (UPS Lot) Chairman Drake stated this has been brought to the Commission due to UPS asking for a rent abatement to there lease. This was granted, and, in conjunction with the abatement, the Commission decided to replace the remaining five year term with annual leases. This lease is subject to the procurement laws and, therefore, the property will need to be publicly advertised Airport Commission Minutes 2/14/12 Page 2 of 6 for rent. Before this can move forward it needs to be declared surplus property and then an RFP will be advertised. There has been an appraisal performed on the property. Bill McGrath stated UPS would like this lot to be slotted as aviation use. UPS flies packages in and out and mostly uses it for aviation use. After brief discussion the Commission tabled this subject matter in order to get additional information. Consider Crosswinds Restaurant request for temporary closing Christopher Skehel stated the restaurant has to replace the kitchen floor as mandated by the Board of Health. The scheduled closing will be March 5, 2012 through March 12, 2012. The Commission Unanimously MISIP approval for the temporary closing of Crosswinds Restaurant. Consider and amend Commission contract signing policy Vice Chair Gasbarro stated back in October there was discussion about keeping the signing authority to all five Commissioners, however; do to timing issues with certain contracts this can be difficult logistically. Chairman Drake stated there could be a majority of 3 Commissioners to sign the contracts or they could be signed at Commission Meetings. Chairman Drake is concerned if a Commissioner signs a contract and is not present at the meeting it might be in violation of the Open Meeting Law. Vice Chair Gasbarro made a motion as of March 1, 2012 all contracts must be signed by the Chair or Vice Chair and one other Commissioner subject to prior approval by the Commission. The Commission Unanimously MISIP approval of Vice Chair Gasbarro's motion as of March 1, 2012 all contracts must be signed by the Chair or Vice Chair and one other Commissioner subject to prior approval of the contract by the Commission. Contracts for Discussion /Review /Approval: Jacobs Professional Services Agreement Update: (GAIAdmin Building Telecome Systems Design) $72,506.00 Chairman Drake stated there is a procurement issue in which counsel advised due to this not be procured properly this can not be paid. Counsel suggested the architect with an amendment to that contract to allow such payment pay Jacobs and then in return get reimbursed by the Town and they are still thinking about whether they would like to do that. Skanska USA Contract Update: (Construction Manager - Terminal Bldg), Final Change Order ($497,073.00) Chairman Drake stated this is the last change order in which he signed due to the fact it involved a credit of $497,073.00. This project was under budget that is the reason for the credit. The Commission Unanimously MISIP approval of the Skanska USA Contract Final Change Order $497,073.00 in the order of a credit. H.T. Berry Co, Inc. (Janitorial Supplies), NTE $40,000, Exp 1131114 The Commission Unanimously MISIP approval of the H.T. Berry Co, Inc contract NTE $40,000. All American Poly (Janitorial Supplies), NTE $14,000, Exp 1131114 The Commission Unanimously MISIP approval of the All American Poly contract NTE $14,000. Central Poly Corp (Janitorial Supplies), NTE $6,000, Exp 1131114 The Commission Unanimously MISIP approval of the Central Poly Corp contract NTE $6,000. Airport Commission Minutes 2/14/12 Page 3 of 6 Cooper Crouse Hinds: (Airfield Lighting Supplies), NTE $60,000, Exp 1131115 The Commission Unanimously MISIP approval of the Cooper Crouse Hinds contract NTE $60,000 Sub Committee Report Financial Chairman Drake stated the Sub - Committee has not met, however; he has had a series of meetings with the Town Manager, the Town Finance Director, Mr. Dickerson, a consultant Mr. Daly and Bill McGrath. Progress is being made but it is slow going. 2012 and 2013 budgets are being addressed. Chairman Drake would like a complete report by the next Commission Meeting. Chairman Drake stated after discussions with Peter Lamb and Bill McGrath he gave the language for the Capital Article which is the one approved at the last Commission Meeting. $200,000 was added to that article to take care of the Environmental Assessment cost which was not part of the original cost and a separate one for $300,000 for Environmental design planning for the new taxiway. An additional authorization was requested for $500,000 for the completion and furnishing of the new GA building. Vice Chair Gasbarro asked if there would be more information available to be placed in the Commission packets for the next meeting. Chairman Drake responded he is not sure, however; there is a meeting next Thursday with FinCom. Commissioner Egan asked for an estimated break down of the cost of the new GA building to be presented at the next Commission meeting. Environmental Vice Chair Gasbarro stated the Environmental Sub - Committee has not met, however; as a member of the Technical Advisory Committee he attended a meeting in Westborough for National Heritage which was required as it relates to the conservation management permit which has previously been issued to the Airport. Discussions on how to move forward with different projects including the ramp and solar projects. The proposed site for the solar projects as it stands know will be a big hurdle to over come due to the endangered species. Vice Chair Gasbarro has seen a draft plan from Jacobs on the solar location. When Jacobs has a set plan in place the Commission will need to decide whether to go ahead with the solar project or to let it go. Chairman Drake asked Steve Flecchia from Jacobs if he would have all the paper work on the solar project ready for the next Commission Meeting and if he would be willing to give a recommendation on whether the land would be an appropriate site for the solar project. Mr. Flecchia responded yes he will have the necessary paperwork ready for the packets and he is willing to give a recommendation: however, would like to have a sub - committee meeting first. Personnel Commissioner England stated the sub - committee's task was to try and combine the Airport's non -union personnel manual with the Town's non -union personnel manual. Commissioner England was informed the Town does not presently have a non- union personnel manual and is awaiting a draft from Town counsel. When Human Resources receive this documentation from Town counsel then we can proceed. Commissioner Egan stated the Airports non -union personnel manual will stay in effect with the changes that were made at the last Commission Meeting in regards to comp time. Airport Manager Search Update Chairman Drake stated he received a time line from ADK for the process of searching for an Airport Manager. All candidates were asked to fill out ADK's application form. The position closes on March 5, 2012 within the next few days a long list will be comprised and given to the Commission to be discussed at the March 13, 2012 Commission Meeting, the following day candidates will be notified as to whether they are still being considered, assessments and interviews will begin March 19, 2012, a short list will be prepared for the Commission on March 29, 2012 for discussion at their next Commission Meeting after that the process of checking references will begin. Final assessments will begin April 14, 2012 through April 17, 2012 the Airport Commission Minutes 2/14/12 Page 4 of 6 following day candidates will be notified as to whether they are a finalist, finalists arrive April 26, 2012 to be interviewed at the April 27, 2012 Commission Meeting in open session. The new Airport Manager to start June 1, 2012. Chairman Drake will ask ADK to sit in via conference call for the next Commission Meeting to answer and negotiate any questions the Commission may have. Vice Chair Gasbarro asked if counsel had any issues with the contract for the new Manager. Chairman Drake responded he spoke to counsel and there could be a 1 year contract. Operations Report and Projects Update — Bill McGrath Bill McGrath reported: • There is no update on the Tower at this point. Still waiting to hear from the FAA • RW 33 Extension starts on February 27, 2012 to be completed within the first phase first week of April; the paving of the 2 intersections of the runways will begin the first week of April depending on how the first half of the project goes. • Taxiway meeting in Boston on February 28, 2012 to discuss the pros and con's of moving the taxiway. • A fuel pricing policy has been put into place. Vice Chair Gasbarro asked if the policy could be written down. Mr. McGrath stated yes he will have it for the next Commission Meeting. • Mr. McGrath had an on -line meeting February 2, 2012 on Noise Abatement demonstrating on how a new procedure works, he is still awaiting a price proposal. • Vale program has a May 1, 2012 deadline to redesign and get all the necessary paperwork in if this is not met the Airport would have to wait another year. The data that was given to the FAA was not good data it was higher than it should have been. Steve Flecchia from Jacobs stated due to the project being postponed the FAA headquarters and Regional Office needs to revisit the project with the New Interim Manager. The data which was given was found to be inaccurate therefore new data needs to be established and submitted. A new RFQ will be required, bids will need to be received, and the grant application would be due by April. • Maintenance personnel have been painting the terminal • There may be some issues from the original MCD's in regards to the Bunker Leases Mr. McGrath checking into • Jet Blue running flights from Boston to Nantucket this season. Status of Interim Airport Manager Mr. McGrath stated he has some personal issues he needs to take care of and would like permission from the Commission to go from salary to an hourly rate. Mr. McGrath will still be available via phone and e-mail at all times and feels he can still be affective. A motion was made to authorize Mr. McGrath to be put on an hourly scale at the same rate he is receiving know and is authorized to take some time off as needed subject to discussing it with the Chairman and getting his approval. The Commission Unanimously MISIP approval to authorize Mr. McGrath to be put on an hourly scale at the same rate he is receiving know and is authorized to take some time off as needed subject to discussing it with the Chairman and getting his approval. Discuss ATM Warrant Article 60 and consider course of action Chairman Drake shared an e-mail he received yesterday from the Town Manager in regards to an e-mail Chairman Drake had sent to Town Counsel regarding there role in this matter. Chairman Drake sent an e-mail to Libby Gibson and Rick Atherton stating he would like to schedule a meeting to clear the air and move on with running the Town and the Airport. Chairman Drake did not get a response from Mrs. Gibson and received a response from Mr. Atherton stating no one's schedule would permit that today he did call Chairman Drake, however; he missed the call. After brief discussion the Commission asked Chairman Drake to set up a meeting as the first step to resolving this matter. Vice Chair Gasbarro asked if he could attend a meeting at the Water Company on Thursday who will be discussing this matter. Chairman Drake agreed. Discuss rescheduling of February 28, 2012 Commission Meeting Airport Commission Minutes 2/14/12 Page 5 of 6 The February 28, 2012 Commission Meeting has been rescheduled for March 1, 2012 Commissioner's Comments Commissioner England asked if there was any update on the GA building. Mr. McGrath responded they are pouring the floor this week and it is on schedule. Commissioner England commented on the amazing journey Mr. and Mrs. McLaughlin have set out on going from Cape Cod to Cape Horn. Chairman Drake asked Commissioner England to draft a formal resolution to be presented at the next Commission Meeting. Commissioner Gray commented on how good the terminal looks with the new paint. Vice Chair Gasbarro stated Old South Road looks great with the clean up that has been done. Chairman Drake stated he talked with forensic auditor Frank Rudiwitz who gave a progress report to the steering committee, who said there is no inclination on their part to take the audit any further. There will be some comments in regards to the restaurant and the paving projects, however; no big surprises. They found no fraud or theft in their investigation. Mr. Rudiwitz did ask Chairman Drake to mention specifically to Vice Chair Gasbarro which will be part of their report on all 23 points of concerns Vice Chair Gasbarro had and they have looked into all of them and have a response for all except the Wall Street Journal concern. Chairman Drake would like ACE Camp to be put on the Agenda for the next Commission Meeting and have some back round for the packets including how many kids where in attendance. The 2012 Daffodil sponsorship was tabled until the next Commission Meeting. Vice Chair Gasbarro stated the Board of Selectman is scheduled to reconsider the Finances recommendation to expand the Forensic Audit. Public Comment There were no audience members wishing to comment at this time. Meeting Adjourned 7:14 PM Respec Submitted, Yolanda �Taylor, r Master List of Documents 2.14.12 Agenda 1. 17.12 commission minutes 2.7.12 commission minutes 12.20.11 executive session minutes 2.22.12 warrant Ridley & Associates proposal and handout Chairman Drake's e-mail (handout) Surfside Association letter Declaration of Surplus Property (UPS) Crosswinds Restaurant letter Jacobs Professional Services Agreement H.T Berry Contract All American Poly Contract Central Poly Contract Cooper Crouse Hinds Contract ADK's proposed calendar (handout) ATM Article 60 Architectural Consulting Group monthly summary report 2012 Daffodil sponsorship 5 year Airline Enplanements summary Airport Commission Minutes 2/14/12 Page 6 of 6