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HomeMy WebLinkAbout2012-1-17Town of Nantucket ry NANTUCKET MEMORIAL AIRPORT - 14 Airport Road Nantucket Island, Massachusetts 02554 William F. McGrath, Jr., Airport Manager ACK Commissioners Phone: (508) 325 -5300 Daniel W. Drake, Chairtn�n Fax: (508) 325 -5306 Arthur D. Gasbarro, Vice Chair Sheila O'Brien Egan Carl D. England, Jr. David C. Gray, Sr. AIRPORT COMMISSION MEETING January 17, 2012 The meeting was called to order at 5:00 PM by Chairman Daniel W. Drake with the following Commissioners present: Vice Chair Arthur Gasbarro, Sheila O'Brien Egan and Carl D. England, Jr. Commissioner David C. Gray, Sr. was absent. Also present were Jeff Marks, Airfield Supervisor, Tina Smith, Finance Director, David Sylvia Training /Compliance /Noise Coordinator and Assistant to the Airport Manager Janine Torres. The Meeting took place at the Airport's SRE Building, 13 New South Road. Chairman Drake announced the meeting was being recorded. The Commission Unanimously MISIP approval of the Agenda. The Commission Unanimously M /SIP approval of the December 13, 2011 and December 20, 2011 Open Session Minutes and the March 22, 2011, May 10, 2011, June 14, 2011, August 9, 2011 Executive Session Minutes. Chairman Drake made motion to release, in full, the November 22, 2011 Executive Session Minutes noting the Devine Litigation Settlement amount had already been disclosed publicly. Upon a second, the full release of the minutes was passed Unanimously. The Commission MIS /P ratification of the January 11, 2012 Warrant which the Commission members had already signed. Public Comment Chris Skehel, Owner of Crosswinds Restaurant, requested permission to close the restaurant for possibly the first two weeks of March for required and cosmetic repairs to the kitchen and dining room floors. After brief discussion, the Commission will consider the closing dates at their February meeting once Mr. Skehel has finalized the dates. Chairman Drake introduced Lauren Goldberg from Town Counsel, who was in the audience. Status of Forensic Audit/Attorney General's Report Chairman Drake reported the AG Report is not out yet and the Forensic Audit is winding down. Ocean Wings Hangar l Freight Operations Herb Cabral, owner of the Ocean Wings hangar, addressed the Commission regarding the April 2008 approval by the Commission to conduct freight operations from his hangar and had been meeting with All Peterson prior to the installation of a garage door. Chairman Drake asked Mr. Cabral about his plan to move Island Air Freight operations to this hangar. Mr. Cabral said he has postponed any plans to move freight operations to his hangar and was only in attendance to seek approval for the door. Chairman Drake noted the door has already been installed and wasn't aware of the history leading up to it and asked that it be discussed at the next meeting. Mr. Drake also suggested that the Commission be consulted prior to the making of a final decision on moving the airfreight operation. Delta Fields 1 Land Bank Land Swap Chairman Drake noted the swap of the Delta Fields for a Land Bank land along Madequecham Valley Road had been approved by the previous Commission. A Home Rule Petition (HRP) was passed at 2011 ATM but was never enacted. In order to move forward, another HRP would need to be filed; however, the Land Bank is reconsidering the swap. Commissioner England reported the intent of the swap was to correct Madequecham Valley Road. Originally, the Airport had granted an Easement to Braun to access Bunker Road after a RW 6/24 project cut off access to Madequecham Valley from Weeweeder Avenue. The Easement was never filed. The original Easement was for land that is now inside the perimeter fence. The Commission had approved the land swap with the intent to grant an easement over the acquired land to the homeowners along the road. Chairman Drake reported Mr. McGrath felt the Delta Parcel was more conducive for future airport use. Commissioner England made a motion that the Commission not proceed with the land swap. Vice Chair Gasbarro seconded the motion which passed Unanimously. Contracts The Commission voted Unanimously to accept a MassDOT — Aeronautics Grant in the amount of $105,511.70 for the RW 15/33 extension and overlay portion of RW 24. Chairman Drake announced the Jacobs Contract is still pending. The Commission MISIP Unanimously approval of the Briggs Engineering & Testing Contract for the material and soil testing for the General Aviation and Administration Building project for a not to exceed (NTE) amount of $11,518.00, expiring 11/30/2012. The Commission MIS /P Unanimously approval of the Time Clocks Unlimited Contract for a hardware and software service agreement and user licensing fees for $7,000.00 expiring 12/31114. Ms Torres announced the Cooper Crouse Hinds Contract was not ready for approval. The Commission MISIP Unanimously approval of the Around the Point Technology Consulting Contract for IT services, NTE $62,500.00 expiring 6/30/13. The Commission MISIP Unanimously approval of the Geno Geng Productions Contract for meeting filming, NTE $9,600.00 expiring 12/31/12 or availability of the community television channel, whichever comes first. Chairman Drake questioned the need for bottled water service at the cost of over $5,000 per year and instructed Ms. Torres to review the need for so many locations for bottled water. Chairman Drake updated the Commission on Legal Counsel's conclusion that the Commission was unable to automatically renew the UPS Lease and the need to put the land lease back out to bid. Upon receipt of the appraisal to determine fair market rental value, the Commission will need to declare this parcel as surplus as part of the bid process. Sub - Committee Reports • Noise /Environmental /Energy: Vice Chair Gasbarro announced the Environmental Technical Advisory Committee will hold their next meeting on 1/26/12 in Westborough and he will be attending Airport Commission Minutes 11/22/11 Page 2 of 5 Personnel: • Commissioner England reported meeting to address the non -union personnel manual and reconciling it with Town policies and procedures. Chairman Drake announced there is a Town Meeting Article to change the Town By -Laws to include Airport and Water Company employees under Town Policy; however, Chairman Drake is concerned this might be a violation of MGL Chapter 90 and is seeking additional information. • Chairman Drake reported ambiguity in the past year in regards to non -union personnel comp time accrual, usage and reimbursement of prompting the need for a uniform policy. Chairman Drake read a Draft Comp Time Policy Statement (attached as Exhibit A) effective 1/1/12. Additionally, Chairman Drake reported to rectify the ambiguity of 2011, the non -union employees who were told in 2011 they were not allowed to accrue or use Comp Time would be allowed to reconstruct their 2011 Comp Time as best they could and upon approval, use it by 12/31/12. David Sylvia questioned how other Town Departments handled Comp Time. Town Manager, Libby Gibson, reported non - union, exempt Town employees neither get paid overtime nor are allowed comp time. The Commission MIS /P Unanimously adoption of the Comp Time Policy for non -union exempt employees. Project Updates I Operations Report Terminal HVAC: Mr. Marks reported the terminal HVAC system needs to be addressed due to continuous problems, especially with the restaurant heat where the old system has been piggybacked into the new system. Enterprise Equipment, who installed the system in the new terminal, has made adjustments but also blames the system design for its poor performance. The original engineer insists the design was adequate. After brief discussion the Commission MISIP to advertise an RFQ for an engineer /consultant to review the system design for the entire building and recommend a permanent fix. • GAIAdmin Building: Mr. Marks reported the footings for the elevator shaft are about to be poured and the waterproofing of the foundation has begun. Chairman Drake reported his conversation with Chris Willenborg of MassDOT- Aeronautics saying that it is highly unlikely the State will award any grant money for the project but cannot rule out discretionary money. • Parallel TW RW 15133: Chairman Drake reported on a meeting held at the FAA regarding the relocation of the parallel taxiway from the north side of RW 15/33 to the preferred south side. Harry West, FAA Runway Safety Officer is willing to reconsider the south side location even though it produces a mid -field runway crossing. The FAA is going to establish a focus group to study the issues in more detail. • Control Tower Location: Chairman Drake reported on a conversation Mr. McGrath had with the FAA in which it was mentioned that Site 2 would most likely not be approved. The FAA is going to contact Senator Kerry's office to inquire on the earmark to see if it can be re- applied to rehabilitating the existing tower. Environmental Report David Sylvia reported: • Operations through December 2011 were 120,806; down 19.81% from the base year and down 5.87% from last year. There were 8,238 Operations for the month of December. • Enplanements through December 2011 were 179,410; up 5.21 % from base year, but down 11.2% from last year. There were 8,752 Enplanements for the month of December. Chairman Drake requested a multi -year comparison by airline for the next meeting. • Freight through October 2011 was 2,165,421 pounds; down 41.05% from base year and down 4.28% from last year. • Noise complaints for November totaled 2; December totaled 4. Year to date totaled 85, down 32% from last year. Mr. Sylvia announced the Noise Abatement Awards winner for December was Island Airlines at 100% compliance beating Cape Air /Nantucket Airlines who scored 99.46 %. Each Airline has earned a 15% reduction on the monthly landing fees and Island Airlines will be awarded the $500 in coupons to the Airport gift shop and restaurant. Commissioner Egan mentioned a phone call with Leslie Johnson who was told by Island Airlines Chief Pilot, Carl Vogel that they were no longer going to participate in the noise abatement program because they were no longer awarded for Airport Commission Minutes 11/22/11 Page 3 of 5 compliance. Herb Cabral concurred they had not been receiving the rebate. Tina Smith disagreed and said the airlines have been deducting their 15% rebate automatically and sending in the net for their landing fees. Chairman Drake asked that this be confirmed. Financial Matters Tina Smith gave a review of the YTD Financials as of December 31, 2011: • Fuel Sales — There were 1,014,000 gallons sold; up 9% from last year • FBO Revenue - 7.4 million; last year was 5.3 million • Total Revenue - 9 million; Last year was 7.6 million • Expenses — 6.6 million; last year 5.3 million. This includes fuel costs. Other notable increases are Professional Fees 326K this year, 158K last year • Payroll —1.7 million; last year 2.5 million. Mostly due to the LEO costs being moved from payroll to expenses Ms. Smith reported overall net income of $640,000 with approximately $600,000 in Capital Expenses we need to borrow for. Ultimately at the end of the fiscal year a loss of approximately $500K is likely. Chairman Drake reported on the ongoing budget discussions. A meeting is scheduled for tomorrow to discuss where we stand regarding how much long term debt is required and how much short term debt is outstanding as well as finalize the budget for FY13. There may be a need for a special Commission Meeting the week of January 30th to approve the final budget before the February Th deadline with the Finance Committee. The end of that week suited everyone's schedule. Commissioner's Comments Chairman Drake wanted to clarify the poorly stated comment attributed to him in last week's newspaper regarding Airport Manager candidates with military experience. He did not intend to imply that candidates with a military background would be excluded from being a candidate. He meant to say that the candidates experience, whether military or anywhere else, was key to their qualifications. Public Comment Bill Richardson of Jacobs Engineering wanted to point out that there was also State money awarded for the parallel taxiway project that would be forfeited with the project change. These funds may become available for re -award to the GA/Admin Building project. It was M /S /P by the following vote to adjourn into Executive Session to discuss A) Review and determine whether to release the 12/20111 executive session minutes. B) To conduct a general strategy session for possible negotiations with non -union personnel; and with respect to collective bargaining. Chairman Daniel W. Drake — Aye Vice Chair Arthur Gasbarro — Aye Commissioner Sheila O'Brien Egan — Aye Commissioner Carl D. England, Jr. —Aye Meeting Adjourned 6:10 PM Respe tfully Submitted, Janine P. Torres, Recorder Master List of Documents 1117/12 Agenda 12/13/11 Commission Minutes 12/20/11 Commission Minutes 3/22/11 Executive Session Minutes 5/10/11 Executive Session Minutes 6/14/11 Executive Session Minutes 8/9/11 Executive Session Minutes 11/22/11 Executive Session Minutes Ocean Wings 1.12.12 Letter Ocean Wings Lease dtd 5/1/95 4/22/08 Commission Minutes (Pgs 1 & 2 only) Land Bank Madequecham Valley Road parcel Map MassDOT Grant (RW 15/33 Ext) Briggs Engineering Contract Time Clocks Unlimited Contract Airport Commission Minutes 11/22/11 Page 4 of 5 Around the Point Tech. Consulting Contract Geno Geng Productions Contract Legal Counsel 1112/12 Email re UPS Lease Jacobs 1/5/12 Meeting Memo (Parallel TW) Nov /Dec 2011 Environmental Report (ppt) Nant. Bottled Water Inc Contract Commission Policy on Comp Time (handout) Airport Commission Minutes 11/22/11 Page 5 of 5