HomeMy WebLinkAbout2012-1-17Town of Nantucket ry
NANTUCKET MEMORIAL AIRPORT -
14 Airport Road
Nantucket Island, Massachusetts 02554
William F. McGrath, Jr., Airport Manager ACK Commissioners
Phone: (508) 325 -5300 Daniel W. Drake, Chairtn�n
Fax: (508) 325 -5306 Arthur D. Gasbarro, Vice Chair
Sheila O'Brien Egan
Carl D. England, Jr.
David C. Gray, Sr.
AIRPORT COMMISSION MEETING
January 17, 2012
The meeting was called to order at 5:00 PM by Chairman Daniel W. Drake with the following Commissioners present: Vice
Chair Arthur Gasbarro, Sheila O'Brien Egan and Carl D. England, Jr. Commissioner David C. Gray, Sr. was absent.
Also present were Jeff Marks, Airfield Supervisor, Tina Smith, Finance Director, David Sylvia Training /Compliance /Noise
Coordinator and Assistant to the Airport Manager Janine Torres.
The Meeting took place at the Airport's SRE Building, 13 New South Road.
Chairman Drake announced the meeting was being recorded.
The Commission Unanimously MISIP approval of the Agenda.
The Commission Unanimously M /SIP approval of the December 13, 2011 and December 20, 2011 Open Session Minutes and
the March 22, 2011, May 10, 2011, June 14, 2011, August 9, 2011 Executive Session Minutes. Chairman Drake made motion
to release, in full, the November 22, 2011 Executive Session Minutes noting the Devine Litigation Settlement amount had
already been disclosed publicly. Upon a second, the full release of the minutes was passed Unanimously.
The Commission MIS /P ratification of the January 11, 2012 Warrant which the Commission members had already signed.
Public Comment
Chris Skehel, Owner of Crosswinds Restaurant, requested permission to close the restaurant for possibly the first two weeks
of March for required and cosmetic repairs to the kitchen and dining room floors. After brief discussion, the Commission will
consider the closing dates at their February meeting once Mr. Skehel has finalized the dates.
Chairman Drake introduced Lauren Goldberg from Town Counsel, who was in the audience.
Status of Forensic Audit/Attorney General's Report
Chairman Drake reported the AG Report is not out yet and the Forensic Audit is winding down.
Ocean Wings Hangar l Freight Operations
Herb Cabral, owner of the Ocean Wings hangar, addressed the Commission regarding the April 2008 approval by the
Commission to conduct freight operations from his hangar and had been meeting with All Peterson prior to the installation of a
garage door.
Chairman Drake asked Mr. Cabral about his plan to move Island Air Freight operations to this hangar. Mr. Cabral said he has
postponed any plans to move freight operations to his hangar and was only in attendance to seek approval for the door.
Chairman Drake noted the door has already been installed and wasn't aware of the history leading up to it and asked that it be
discussed at the next meeting. Mr. Drake also suggested that the Commission be consulted prior to the making of a final
decision on moving the airfreight operation.
Delta Fields 1 Land Bank Land Swap
Chairman Drake noted the swap of the Delta Fields for a Land Bank land along Madequecham Valley Road had been
approved by the previous Commission. A Home Rule Petition (HRP) was passed at 2011 ATM but was never enacted. In
order to move forward, another HRP would need to be filed; however, the Land Bank is reconsidering the swap.
Commissioner England reported the intent of the swap was to correct Madequecham Valley Road. Originally, the Airport had
granted an Easement to Braun to access Bunker Road after a RW 6/24 project cut off access to Madequecham Valley from
Weeweeder Avenue. The Easement was never filed. The original Easement was for land that is now inside the perimeter
fence. The Commission had approved the land swap with the intent to grant an easement over the acquired land to the
homeowners along the road.
Chairman Drake reported Mr. McGrath felt the Delta Parcel was more conducive for future airport use.
Commissioner England made a motion that the Commission not proceed with the land swap. Vice Chair Gasbarro seconded
the motion which passed Unanimously.
Contracts
The Commission voted Unanimously to accept a MassDOT — Aeronautics Grant in the amount of $105,511.70 for the RW
15/33 extension and overlay portion of RW 24.
Chairman Drake announced the Jacobs Contract is still pending.
The Commission MISIP Unanimously approval of the Briggs Engineering & Testing Contract for the material and soil testing
for the General Aviation and Administration Building project for a not to exceed (NTE) amount of $11,518.00, expiring
11/30/2012.
The Commission MIS /P Unanimously approval of the Time Clocks Unlimited Contract for a hardware and software service
agreement and user licensing fees for $7,000.00 expiring 12/31114.
Ms Torres announced the Cooper Crouse Hinds Contract was not ready for approval.
The Commission MISIP Unanimously approval of the Around the Point Technology Consulting Contract for IT services, NTE
$62,500.00 expiring 6/30/13.
The Commission MISIP Unanimously approval of the Geno Geng Productions Contract for meeting filming, NTE $9,600.00
expiring 12/31/12 or availability of the community television channel, whichever comes first.
Chairman Drake questioned the need for bottled water service at the cost of over $5,000 per year and instructed Ms. Torres to
review the need for so many locations for bottled water.
Chairman Drake updated the Commission on Legal Counsel's conclusion that the Commission was unable to automatically
renew the UPS Lease and the need to put the land lease back out to bid. Upon receipt of the appraisal to determine fair
market rental value, the Commission will need to declare this parcel as surplus as part of the bid process.
Sub - Committee Reports
• Noise /Environmental /Energy: Vice Chair Gasbarro announced the Environmental Technical Advisory Committee
will hold their next meeting on 1/26/12 in Westborough and he will be attending
Airport Commission Minutes 11/22/11 Page 2 of 5
Personnel:
• Commissioner England reported meeting to address the non -union personnel manual and reconciling it
with Town policies and procedures. Chairman Drake announced there is a Town Meeting Article to
change the Town By -Laws to include Airport and Water Company employees under Town Policy;
however, Chairman Drake is concerned this might be a violation of MGL Chapter 90 and is seeking
additional information.
• Chairman Drake reported ambiguity in the past year in regards to non -union personnel comp time accrual,
usage and reimbursement of prompting the need for a uniform policy. Chairman Drake read a Draft Comp
Time Policy Statement (attached as Exhibit A) effective 1/1/12. Additionally, Chairman Drake reported to
rectify the ambiguity of 2011, the non -union employees who were told in 2011 they were not allowed to
accrue or use Comp Time would be allowed to reconstruct their 2011 Comp Time as best they could and
upon approval, use it by 12/31/12. David Sylvia questioned how other Town Departments handled Comp
Time. Town Manager, Libby Gibson, reported non - union, exempt Town employees neither get paid
overtime nor are allowed comp time. The Commission MIS /P Unanimously adoption of the Comp Time
Policy for non -union exempt employees.
Project Updates I Operations Report
Terminal HVAC: Mr. Marks reported the terminal HVAC system needs to be addressed due to continuous
problems, especially with the restaurant heat where the old system has been piggybacked into the new system.
Enterprise Equipment, who installed the system in the new terminal, has made adjustments but also blames the
system design for its poor performance. The original engineer insists the design was adequate. After brief
discussion the Commission MISIP to advertise an RFQ for an engineer /consultant to review the system design for
the entire building and recommend a permanent fix.
• GAIAdmin Building: Mr. Marks reported the footings for the elevator shaft are about to be poured and the
waterproofing of the foundation has begun. Chairman Drake reported his conversation with Chris Willenborg of
MassDOT- Aeronautics saying that it is highly unlikely the State will award any grant money for the project but
cannot rule out discretionary money.
• Parallel TW RW 15133: Chairman Drake reported on a meeting held at the FAA regarding the relocation of the
parallel taxiway from the north side of RW 15/33 to the preferred south side. Harry West, FAA Runway Safety
Officer is willing to reconsider the south side location even though it produces a mid -field runway crossing. The FAA
is going to establish a focus group to study the issues in more detail.
• Control Tower Location: Chairman Drake reported on a conversation Mr. McGrath had with the FAA in which it
was mentioned that Site 2 would most likely not be approved. The FAA is going to contact Senator Kerry's office to
inquire on the earmark to see if it can be re- applied to rehabilitating the existing tower.
Environmental Report
David Sylvia reported:
• Operations through December 2011 were 120,806; down 19.81% from the base year and down 5.87% from last
year. There were 8,238 Operations for the month of December.
• Enplanements through December 2011 were 179,410; up 5.21 % from base year, but down 11.2% from last year.
There were 8,752 Enplanements for the month of December. Chairman Drake requested a multi -year comparison
by airline for the next meeting.
• Freight through October 2011 was 2,165,421 pounds; down 41.05% from base year and down 4.28% from last year.
• Noise complaints for November totaled 2; December totaled 4. Year to date totaled 85, down 32% from last year.
Mr. Sylvia announced the Noise Abatement Awards winner for December was Island Airlines at 100% compliance beating
Cape Air /Nantucket Airlines who scored 99.46 %. Each Airline has earned a 15% reduction on the monthly landing fees and
Island Airlines will be awarded the $500 in coupons to the Airport gift shop and restaurant.
Commissioner Egan mentioned a phone call with Leslie Johnson who was told by Island Airlines Chief Pilot, Carl Vogel that
they were no longer going to participate in the noise abatement program because they were no longer awarded for
Airport Commission Minutes 11/22/11 Page 3 of 5
compliance. Herb Cabral concurred they had not been receiving the rebate. Tina Smith disagreed and said the airlines have
been deducting their 15% rebate automatically and sending in the net for their landing fees. Chairman Drake asked that this
be confirmed.
Financial Matters
Tina Smith gave a review of the YTD Financials as of December 31, 2011:
• Fuel Sales — There were 1,014,000 gallons sold; up 9% from last year
• FBO Revenue - 7.4 million; last year was 5.3 million
• Total Revenue - 9 million; Last year was 7.6 million
• Expenses — 6.6 million; last year 5.3 million. This includes fuel costs. Other notable increases are Professional Fees
326K this year, 158K last year
• Payroll —1.7 million; last year 2.5 million. Mostly due to the LEO costs being moved from payroll to expenses
Ms. Smith reported overall net income of $640,000 with approximately $600,000 in Capital Expenses we need to borrow for.
Ultimately at the end of the fiscal year a loss of approximately $500K is likely.
Chairman Drake reported on the ongoing budget discussions. A meeting is scheduled for tomorrow to discuss where we stand
regarding how much long term debt is required and how much short term debt is outstanding as well as finalize the budget for
FY13. There may be a need for a special Commission Meeting the week of January 30th to approve the final budget before
the February Th deadline with the Finance Committee. The end of that week suited everyone's schedule.
Commissioner's Comments
Chairman Drake wanted to clarify the poorly stated comment attributed to him in last week's newspaper regarding Airport
Manager candidates with military experience. He did not intend to imply that candidates with a military background would be
excluded from being a candidate. He meant to say that the candidates experience, whether military or anywhere else, was
key to their qualifications.
Public Comment
Bill Richardson of Jacobs Engineering wanted to point out that there was also State money awarded for the parallel taxiway
project that would be forfeited with the project change. These funds may become available for re -award to the GA/Admin
Building project.
It was M /S /P by the following vote to adjourn into Executive Session to discuss A) Review and determine whether to release
the 12/20111 executive session minutes. B) To conduct a general strategy session for possible negotiations with non -union
personnel; and with respect to collective bargaining.
Chairman Daniel W. Drake — Aye
Vice Chair Arthur Gasbarro — Aye
Commissioner Sheila O'Brien Egan — Aye
Commissioner Carl D. England, Jr. —Aye
Meeting Adjourned 6:10 PM
Respe tfully Submitted,
Janine P. Torres, Recorder
Master List of Documents
1117/12 Agenda
12/13/11 Commission Minutes
12/20/11 Commission Minutes
3/22/11 Executive Session Minutes
5/10/11 Executive Session Minutes
6/14/11 Executive Session Minutes
8/9/11 Executive Session Minutes
11/22/11 Executive Session Minutes
Ocean Wings 1.12.12 Letter
Ocean Wings Lease dtd 5/1/95
4/22/08 Commission Minutes (Pgs 1 & 2 only)
Land Bank Madequecham Valley Road parcel Map
MassDOT Grant (RW 15/33 Ext)
Briggs Engineering Contract
Time Clocks Unlimited Contract
Airport Commission Minutes 11/22/11 Page 4 of 5
Around the Point Tech. Consulting Contract Geno Geng Productions Contract
Legal Counsel 1112/12 Email re UPS Lease Jacobs 1/5/12 Meeting Memo (Parallel TW)
Nov /Dec 2011 Environmental Report (ppt)
Nant. Bottled Water Inc Contract
Commission Policy on Comp Time (handout)
Airport Commission Minutes 11/22/11 Page 5 of 5