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HomeMy WebLinkAbout2011-12-6Town of Nantucket NANTUCKET MEMORIAL AIRPORT 14 Airport Road Nantucket Island, Massachusetts 02554 William F. McGrath, Jr., Airport Manager Commissioners Phone: (508) 325 -5300 Daniel W. Drake, Chairman Fax (508) 325 -5306 Arthur D. Gasbarro, Vice Chair Sheila O'Brien Egan David C. Gray, Sr. Carl D. England, Jr. AIRPORT COMMISSION MEETING December 6, 2011 The meeting was called to order at 5:01 PM by Chairman Daniel W. Drake with the following Commissioners present: Vice Chair Arthur Gasbarro, Sheila O'Brien Egan, Carl D. England, Jr., and David C. Gray, Sr. Also present were Interim Manager William F. McGrath, Jr., Airfield Supervisor Jeff Marks, Finance Director Tina Smith, Assistant to the Airport Manager Janine Torres, and Administrative Coordinator Yolanda Taylor. The Meeting took place at 13 New South Rd. Chairman Drake announced the meeting was being recorded. The Commission Unanimously MISIP approval of the Agenda. The Commission Unanimously MISIP approval of the November 22, 2011 Minutes. The Warrant for December 14, 2011 was not ready at this time for approval. Public Comment None Review and Approve FY 2013 Fee Structure Chairman Drake stated there are a few items added to the Fee Structure which were previously omitted: • Display Case Fees • Meeting room fee • Lavatory and Pre -heat fees And one new fee: • Livery /Courtesy Van /Ramp Access - $300.00 per vehicle. The Commission wants to discourage ramp access as much as possible. Clarification on ramp access means escorted access and no taxis. Commissioner Gray asked how the call back fee works for De- icing. Bill McGrath explained it is sometimes necessary to call an employee in to assist in deicing and this fee covers the `call back' overtime. Flip gallon price and call back fee on the sheet and replace "after midnight" with "Between 11 pm and 7 am ". Vice Chair Gasbarro stated the Social Functions category has been removed. The Commission Unanimously MISIP approval to accept the 2012 Fee Structure. Budget Chairman Drake stated the Budget is in two sections • FBO Income & Expense (net) • Airport Income & Expense (gross) Chairman Drake stated there is a deficit of $1.3 Million which is partly due to the fact the Town will not allow the Airport to increase the revenue. Mr. McGrath will look into fuel sales pricing and come up with a new formula. Vice Chair Gasbarro suggests reducing the payroll and increasing the indirect charges by $50,000 Vice Chair Gasbarro stated the Airport needs clarification on whether directives come from DOR or Town The Commission Unanimously MISIP approval of the Budget with the changes that have been noted. Capital Budge /FAA Meeting Update Chairman Drake reported on meetings held with the FAA to discuss the Tower and the Capital Improvement Plan. Tower The Tower Meeting was hosted by Amy Corbet of the FAA New England Region. In essence, the FAA is not happy with site 2 but is not forthcoming on any alternative. The FAA (Washington) is in the process of doing a required business plan which will be ready in a few months. The FAA estimates a new tower at $10 million and noted their dislike of the design. Until the business plan is released, the project is on hold. Discussion moved to the existing Tower. The Tower might be grandfathered but require modernization. There was an earmark of $4 million dollars for a new tower. It is unsure whether it can be used to upgrade the existing tower. Vice Chair Gasbarro asked what the FAA thought about site 8. Chairman Drake stated it was not mentioned in this meeting. Vice Chair Gasbarro stated he would like to request another meeting with the Environmental Sub - Committee and Peggy Fantozzi to be scheduled within the next couple weeks to review not only the environmental work done for the new Tower, but all projects. Capital Improvement Plan Chairman Drake stated the Capital Improvement Plan has three components to it 1. HIRL Lights, signage, wind sock, and fence which is $1.7 million 2. VALE project which is $1.5 million 3. Parallel Taxi Way to RW 33 — Opinion indicates its only use, as its presently designed (NE to RW 15/33), would have been good if the GA Ramp was relocated to the Bunker area. A plan that has since been changed. Chairman Drake added, years ago, a SE parallel TW was planned but the FAA Runway Safety Officer didn't approve due to its causing three runway crossings. This is worth re- examining, however; this could have financial ramifications. Chairman Drake stated it is almost 100% certain the funding for the project would be lost and the airport would have to pay for the new design. We have already spent $300 thousand. If the Airport proceeds with the NE TW, it would have to go back out to bid in January in order to get an application into the FAA to meet their May 1st deadline. South Apron Bill Richardson of Jacobs reported: • All the preliminary environmental work has been done on the South Apron ramp • There are 4 potential bid options • Extend the project through the summer. This would require a modification of scope with FAA and MaDOT- Aeronautics • Add additional noise analysis • Use R/W 12/30 funding and combine it with SW ramp as one study • Additional Grant money from the FAA's discretionary money would be required. Mr. Richardson thinks the FAA will approve this. 12.6.11 Airport Commission Minutes Page 2 of 5 Vice Chair Gasbarro asked if there were difficulties with the SE Ramp expansion, would the environmental permit still cover the safety area for 12/30. Mr. Richardson stated yes the permit would still be valid. Chairman Drake stated the South Apron Ramp project will be placed on the Agenda for January 17th Commissioner Gray would like to include the infrastructure for the VALE program with the South Ramp project. Vice Chair Gasbarro stated the main goal is to do what's right for our Airport. Chairman Drake indicated the Capital Budget would need to be adjusted. Forensic Audit Chairman Drake stated the Forensic Audit is underway. Their team has had one visit so far and is planning on coming back. Procurement Chairman Drake stated we are stumbling along. There are new procedures to get used to. Counsel has advised the assistant procurement person will be located in Town. Chairman Drake doesn't agree with this decision. Contracts Chairman Drake stated the Victor Brandon, Jacobs, and Baybutt Construction are not ready and will moved to the 12/13/11 Commission Meeting. After brief discussion, the Commission Unanimously MIS /P to extend Ascent Aviation Fuel Supply contract to 12/31/13. Search Process for Replacement of Airport Manager /Review /Approve possible RFP find Executive Search Firm Vice Chair Gasbarro stated he does see the benefit of using and executive search firm and would like to get the full service of a search firm but is open to partial service. Chairman Drake stated going forward with a full service search firm would require an RFP. The Airport could possibly use ADK to prepare a brochure. Vice Chair Gasbarro and Commissioner England support an RFP. Mr. McGrath stated when looking for a Airport Manager there are some factors to consider such as living on Nantucket and the complexity of running the 2nd busiest airport. Mr. McGrath supports looking at two applicants, Manager and Assistant Manager. Commissioner Gray would also like to look into an Assistant Airport Manager at the same time. Chairman Drake also agrees with an Assistant Airport Manager, however: feels the focus should be on an Airport Manager first. Commissioner Egan likes using ADK partial service. Chairman Drake likes using a full service from the firm. Upon Vice Chair Gasbarro's motion, the Commission Unanimously MISIP approval to begin the RFP process to hire an Executive Search Firm for the position of Airport Manager. Chairman Drake stated the Search Committee should consist of the Commission as a whole, one representative from Town, one citizen, without a voting option, and Bill McGrath as an ex officio member. The Commission Unanimously MIS /P to set up a Search Committee consisting of seven people and to invite one member of the public to sit on this Committee, without voting privileges by way of an advertisement, and for either Libby Gibson or Rick Atherton to appoint someone from the Town to sit on this same Committee. Declaration of Surplus Property 12.6.11 Airport Commission Minutes Page 3 of 5 Bunker lots Vice Chair Gasbarro recommends an update of the lot markings on the comprehensive plan and to have the lots surveyed and map updated. Mr. McGrath stated he would like to dedicate an area for Airports use for construction staging, etc and will work with Mr. Marks on which parcel. Upon Vice Chair Gasbarro's motion, the Commission Unanimously MISIP of the Declaration of Surplus Property on Bunker Rd as presented. UPS Lot Chairman Drake stated the UPS lot has not been appraised yet and he is not sure if an RFP is needed, Town Counsel is checking with other airports. Operations Report 1 Project Updates Mr. McGrath reported on the GA/Admin Building project: • Site being prepared for the footings • Continued construction site fencing issues. The temporary fence should have been up by Stroll Weekend, however; the permanent fence will be in place by the end of next week. Review and Approval of Agreement with Alfred G. Peterson Chairman Drake stated an Agreement has been reached with Mr. Peterson. After the Commission approves it still needs to be signed by Town Manager and can be called by the Board of Selectman at Town Meeting if they desire. Chairman Drake reported on a few key items in the Agreement: • A severance package in the amount of $100,000 was reached. The 1St installment of $30,000 to be given immediately and the 2nd installment of $70,000 to be given after January 1St • Health insurance through November 30th • All comments to go through Town Manager • No admittance of liability • Cooperation Clause Vice Chair Gasbarro stated he does not support the Agreement. Commissioner Egan made a motion to approve the Agreement with Alfred G. Peterson. The Commission MISIP approval of the Agreement by a vote of 3 -2, Chairman Drake, Commissioner Egan, and Commissioner England — Aye. Vice Chair Gasbarro and Commissioner Gray - Nay. December 20th Commission Meeting Chairman Drake stated the decision to cancel the Commission Meeting scheduled for December 20th has been tabled until next week. Sub Committee Reports Vice Chair Gasbarro reported on the Energy /Environmental Sub - Committee. There was a meeting to discuss the Solar Project. Vice Chair Gasbarro met with the Town's Energy and Advisory Committee to update them and advise them there would be no action taken by the end of the calendar year. Chairman Drake reported the Finance Sub - Committee met twice to discuss the budget and capitol budget. Chairman Drake has asked the Personnel Sub - Committee to look over the Administration Manual and report back. There has not been a meeting of the Sub - Committee scheduled as of this date. Commissioner Gray reported there have been two construction meetings on the new GA Building. The trailers have been delivered and the electricity has been turned on. 12.6.11 Airport Commission Minutes Page 4 of 5 Commissioner Comments Commissioner Egan requested an accounting for what the Airport has paid in legal fees for a calendar year. Chairman Drake stated the Commission Meetings schedule for 2012 is in place and the meetings scheduled in January and February will take place in the SIRE Building. Vice Chair Gasbarro stated he spoke with Mr. Mahon. The Public TV channel will not be up and running until sometime in February. Mr. McGrath stated there is a free, on -line procurement class offered. He encourages the Staff to take this 3 hour class. Chairman Drake made a motion to release Executive Session minutes that exclusively deal with Mr. Peterson's contract only, not litigation. The Commission Unanimously MISIP approval to release the Executive Session minutes dated 9/27/11, 10/3/11, 10/11/11, 10/17/11, and 10/25/11. Public Comment None It was MISIP by the following vote to adjourn into Executive Session to discuss: A) To consider strategy with respect to non -union contract negotiations with the Airport Manager and to discuss strategy with respect to litigation, which if held in open session, may have a detrimental effect on the bargaining or litigation position of the public body. B) To discuss strategy with respect to the Divine litigation, which if held in open session, could have a detrimental effect on the litigation position of the public body. Chairman Daniel W. Drake — Aye Vice Chair Arthur Gasbarro — Aye Commissioner Sheila O'Brien Egan — Aye Commissioner Carl D. England, Jr. — Aye Commissioner David C. Gray, Sr. —Aye Meeting Adjourned at 7:00 PM Respectfully Submitted, Yolanda J. aylor, Recorde Master List of Documents 12/6/11 Agenda 11/22/11 Commission Minutes Agreement for Professional Services with Jacobs Engineering Contract: Baybutt Construction Corporation Fee Structure 1/1/12 — 12/31/12 Budget Summary FY2013 Declaration of Surplus Property Settlement Agreement with Mr. Peterson 12.6.11 Airport Commission Minutes Page 5 of 5