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HomeMy WebLinkAbout2007-12-11 Town of Nantucket NANTUCKET MEMORIAL AIRPORT 14 Airport Road Nantucket Island, Massachusetts 02554 Alfred G. Peterson, Airport Manager Phone: (508) 325-5300 Fax: (508) 325-5306 ~ Commissioners E. Foley Vaughan, Chairman Sheila O'Brien Egan,~ce Chair Carl D. E~~d, Jr. 5S ::u Dual A. ~~tyre, Jr.c- n'l Finn M~y ~ I c:; \0 f-- , 3Z N W The meeting was called to order at 5:05 PM by Chairman E. Foley Vaughan with the following CommissionewPresent: Vice Chair Sheila O'Brien Egan, Dual A. Mcintyre, Jr., Carl D. England, Jr., and Finn Murphy. NANTUCKET MEMORIAL AIRPORT COMMISSIONS MEETING December 11, 2007 Also present were Airport Manager AI Peterson, Airfield Supervisor Jeff Marks, Finance Director Tina Smith, Administrative Assistant to the Airport Manager Janine Torres, Environmental Coordinator Jack Wheeler, and Administrative Coordinator Yolanda Maxwell. The Commission unanimously MISIP approval of the minutes from November 13, 2007. Reis Trucking LLC Lease - waste OptionslBedminster International Bob McDonnell an Attorney for Waste Options spoke about the concerns Waste Options has regarding the Reis Trucking lease. Mr. McDonnell reported they have filed a motion to intervene in the site assignment proceeding. One of the issues concerns the lease. They feel the lease does not corJllIy with the statutory limitations and other limitations on the power of the Commission to grant the lease. There are three issues raised in their letter to the Board of Health dated November 28, 2007. 1st is the issue of delegation by the Town of the Town Meeting authority to the Airport Commission to lease Airport land. 2nd. Waste Options had asked for a copy of the Rules and Regulations and what they received was Chapter 90 section cI the Airport Corrmission which deals with the general law. If this is the rules, Section 51 F does deal with leases and it states there can be no lease longer than 20 years without a Town Meeting vote. The lease for Reis Trucking is for 30 years which would be an invalid lease. 3rd, after reading chapter 90 and 30 B of the general laws the leasing of land by the Airport Commission is stbject to the procurement laws and is not covered by any of the exceptions to 30 B. Vice Chair Sheila O'Brien Egan stated to Mr. McDonnell the Commission will take this under advisement due to the fact that Lease discussions are only discussed during Executive Session. Terminal Project Update Mr. Peterson reported the trailers are here and currently being wired for electricity and data. The Air Taxis will be moved into the Annex in the next week or two once we get all the data connections put in. The terminal is at 60% phase of the design and the 60% estimate. There are three parts of the project out for bid and some of the bids are in. Ana.; Ravins from Skanska reported back on November 2nd and 3rd they received 60% drawing from the Earth Tech. They are a level of drawing that reach significant detail but not complete detail. Based upon those drawing they put together a cost which is a month old right kooN. A few new developments have come up since the end of November. The cost of the exterior renovations is also included, which is windows, siang and trim. The windows have to be replaced to reach the energy efficiency program. Mr. Ravins also reported 3 packages have been sent out to bid they are the concrete, site work, and steel. The concrete and site work numbers have come in they have fallen within the budget. The steel numbers were received on Monday and have been opened but not reviewed. The budget for the project has increased about 10% which is a total cost of 21.9 Million and once the exterior is added in it will increase to 22.8 million. Mr. Ravins also reported by the end of March beginning of April the final guaranteed maximum price will be in. Joe Palamo from Skanska reported on why the price has gone up since the 30% estimate. The biggest cost increase was the HVAC System. The Geothermal System and the Rre Protection in the existing building was not large enough to handle the existing building along with the new construction. Structural modifications due to the baggage handling system. Mr. Peterson reported on this issue, in the original design the structural engineer missed a column that supports the control tower. In order to get a belt that services aU the secured airlines we would have to take out a part of the wall that supports the control tower. Mr. Porfjlio from Earth Tech has an alternate plan which may eliminate the need to take out the wall, which would eliminate the problem. The Interior bid package was originally based upon bead board trim in the ticketing area and hallway. They had received some drawings, which indicated it would extend into the hold room area, summer arrival area, and the copula area which is why the estimate has gone up. The control tower does not have sufficient fire protection as it is right know. There is only one way out of the Tower and if there was a fire it could be serious with only one way out. Below the Line Indirect Costs consists of all the insurances, permits, eet Commissioner Mcintyre asked what kind of an increase is expected when you go from a 60% estimate to a 100% estimate? Mr. Pofolio reported it is less than what you would see from a 30% to a 60% the reason is because at the 60% level the majority of the questionable items have been eliminated. Vice Chair Egan asked if there were any Island contractors who put any bids in? Out of the 3 bids that have been received there were no Island contractors. After brief discussion regarding Earth Tech's architectural costs for bidding, construction administration, & inspection along with additional fee beyond the original scope of work the Commission unanimously M/SIP to continue with Earth Tech. Amy McPhretes of Jacobs, EctNards and Kelcey presented a review of the project cost summary, she reported there were a couple of changes in the budget for ads and the security system. The current security system is very limited and needs to be updated. The project manager costs have remained the same. The architectural cost differences were just dscussed. The Construction Manager at Risk costs show the Pre-Construction Services which are included here but not in the original cost estimate provided by Skanks. Approved Value Management Items and Scope Additions have stayed the sarne. Pending Value Management Items and Scope Additions have a slight change with some items that were not included such as the over head, the panels, and the over head doors which will all have to go before the HDC. There still is a negative of $74,000.00 which the team is still looking at some other aspects to get the projeet back on budget Jacobs, Edwards and Kelcey have been asked to apply to FAA for additional funding on space not previously eligible under the grant program. Mr. Peterson introduced Paulletendre who was hired as the Clerks of Works. Policies NAC Policy Statement & Bunker leasing Policy The Commission M/S/P to table the Policies until the January meeting. Discussion and Approval 2009 Budget Commissioner England reported there have only been minor changes in the budget from last year. The most significant change is in fuel sales due to the fuel cost increase. Vice Chair Egan reported there will be no increase in landing fees for the commercial airlines due to the renovation project. Mr. Peterson reported there would be an increase to the seasonal airline terminal/ramp access fee. We will enforce the use of GPU's by addng language to the lease. A change to how the rental cars pay for their parking spots near the terminal has been made. The Contract landing Fees have increased. Made some changes for de-icing. We also added a new fee called a lease Application Fee to cover the cost of the legal expenses for new leases. The Finance Sub-Committee of Commissioner England and Vice Chair Egan recommended approval of the 2009 Budget and Rate Fee Structure. Commissioner Murphy asked if it had to be voted tonight. Mr. Peterson explained it needed to be Slbmitted to the Town but could be done in draft form. The Rate Fee Structure, however, goes into effect on Janurary 1st and should be voted on tonight. The Commission voted M/SIP to accept the Fee Rate Structure effective January - December of 2008, as presented. Environmental Report Jack Wheeler reported operations through November 2007 141,000 is up 1.38% over last year. Instrurnental1885 which is 32%. Enplanernents through November 253,000 which is up 8% from last year. GA side is 304 which are down from 866 from the prior year. Freight through November is 55,800 100. There were 466 noise complaints year to date which is 20.5% below last year. In the Month of November there were 27 noise complaints. Chairman Vaughan would like Mr. Wheeler to track other airlines on noise complaints to compare with ours, Hyannis, Jackson Hole, Aspen, Provincetown, and Martha's Vineyard. The Compliance award went to Cape Air. Operations Mr. Peterson reported he spoke to Joel Hackel from Woods Hole on their geothermal unit and they seem very happy with the system and recommend it They have a standing column system. They reported some problems with the power consumption of the pumps and with the controls and mechanical system. . We bought a new de-icing machine and have been doing a lot of de-icing. . Double wides are in position along with the trenches and conduit . The phasing plan is to move the air taxis which should be around the 17th. . New crack sealing machine has been ordered. . A change of management at the restaurant has been made. . A propane heater has been put in the tent to help with the cold. . Talked to Ascent to do a corJ1l8rison between jet fuel verses heating oil. Jet fuel might be cheaper to bum rather than heating oil. . There will be no toilets in the tents or trailers during the winter. . Looking into the canopy for the tents Jim Thomas spoke from the audence on the light pollution problem at the airport. Would like the airport to look into a better solution during the project. Mr. Peterson reported a Capital Request is being submitted for 2009 for new ramp lights. Walter Flaherty asked when the office trailer will be operational. Mr. Peterson thinks reported the weather has delayed set up. Mr. Flaherty also noted the airlines need a tent to store the baggage so it is out of the weather. It was MlS/P to adjourn at 6:30 PM Respectfully Submitted, Yolanda J.