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HomeMy WebLinkAbout1990-09-25 Town of Nantucket NANTUCKET MEMORIAL AIRPORT Macy Lane Nantucket Island, Massachusetts 02554 Office of Airport Manager Phone: (508) 325-5301 Fax: (508) 325-5306 AIRPORT COMMISSION MEETING September 25, 1990 The regular Meeting of the Airport Commission was called to order at 5:05 pm by Chairman Ronald Santos. Commissioners present were Joseph McLaughlin, Ronald Russell, Charles Mayhew and E. Foley Vaughan. Also present were Acting Manager Jo-ann M. Norris, Director of Operations John McDonald, Airport Accountant Tina Smith, and Commission Secretary Myrtle Eldridge. The Minutes of the September 10, 1990 Meeting were approved after amending Paragraph 3 of Page 1, to reflect a poll of the Commissioners to enter into Executive Session. The Minutes of the September 11, 1990 Meeting were also approved, as amended. The WARRANT was approved and executed for payment. Mr. Bill Richardson, of Edwards & Kelcey, presented an update on the AIRPORT LAYOUT PLAN and the AERIAL PHOTOGRAMMETRY SURVEY. He presented the Commission a copy of the 1986 ALP and an enlargement of a current photo of the Airport, which will be instrumental in updating the ALP. The 5-year improvement plan will also be used to update the ALP. He will proceed with securing the required permitting for all the projects so as not to slow down progress when plans are ready for implementation. Mr. Richardson will continue to keep the Commission informed of the progress being made and will meet with Mr. Jaeger, the new Airport Manager, to discuss these matters with him, upon his arrival. Acting Manager Norris informed the Commission that MAC has funding available, but no management personnel to administrate these funds, at this time. The funds could represent 25% ($600,000+) of the terminal rehab expenses and recommended the Commission delay the rehab project commencement until the Spring of 1991, when MAC funding should be available. Mr. Richardson concurred and stated that the FAA AIP funding would not be in jeopardy as their grants are available for a span of 3-years. Commissioner Vaughan requested Mrs. Norris submit a "blue print" (flow chart or 1 AIRPORT COMMISSION MEETING, September 25, 1990, continued time line) of what steps are necessary from the start of a project to actual construction for the terminal rehab. project. The Commission was in agreement with this request, which would permit them to check off each step as it is completed. There was no action taken by the Commission on the recommendation by Acting Manager Norris. Commissioner Mayhew mad a motion to execute the proposed UNITED PARCEL SERVICE lease, as revised by Airport Counsel. The motion was second and passed. Chairman Santos stated that the "Approved As To Form", by Airport Council, could be waived on this lease. Mr. and Mrs. Borzomati, of TRAVELAIR, INC., were unable to attend this meeting due to a conflicting appointment. The Commission discussed the eviction of TRAVELAIR on September 14, 1990, for non payment of the Enplanement Fees for Holiday Air (as reported to the DOT by Holiday Air) in the amount of $1134.00 and payments returned for insufficient funds, in the amount of $484.50, totaling $1506.50 in default. The Borzomati's are under the misconception that we are "holding their equipment, etc" when in reality we are only repossessing the area that we had leased to them. A motion was made by Commissioner Vaughan to accept the DOT's report as the final debt owed by Holiday Air. The motion was seconded and passed. DOVE AVIATION, INC.'s Vice President of Operations, Scott Simmering, made a presentation of NANTUCKET AVIATION'S payment history along with documentation showing their fuel sales/landing fees. Chairman Santos asked Mr. Simmering, several times, if DOVE AVIATION had faithfully followed their contract. Mr. Simmering would only respond that they had made payments on the 1st and 16th, faithfully, and had no payment returned for insufficient funds. Chairman Santos then called Mr. Simmering's attention to several default Items, after being notified of default approximately 68- days ago. Items 6.1; 6.2; 6.4: and 6.8 of THE MINIMUM STANDARDS AND PROCEDURES FOR CONDUCTING AN AIRCRAFT FUELING/TRANSIENT PARKING AND TIE DOWN BUSINESS (EXCLUSIVE OF THE AIRPORT) AT THE NANTUCKET MEMORIAL AIRPORT, Revised OS/22/90, indicates the areas in question. A copy of this section is attached as a matter of record. Regarding the increase in fuel prices, resulting in a profit as high as .55-cents per gallon, Mr. Simmering indicated increases were necessary to off-set operations costs. Chairman Santos reminded Mr. Simmering that there has been no change in their service structure offered to the flying public from the initial beginning of the FBO service, to this current date. Subsequently, operating costs can not be considered for such exorbitant increases in the fees charged for fuel. 2 AIRPORT COMMISSION MEETING, September 25, 1990, continued Commissioner Vaughan recommended future invoices be submitted to Nantucket Aviation no later than 10: 00 AM on the 1st and 16th. Nantucket Aviation will fax the Invoice to the Connecticut Office immediately. Payment will be in the form of a wire transfer, direct to our Bank, on the same day, to be received by 3:00 PM. Should the Bank not notify the Airport of the wire receipt within 24-hours, we will call Dove Aviation in Connecticut, and request a tracer be placed on the payment, followed by a fax transmittal verifying non-receipt of the payment. Commissioner Vaughan also made a motion that the Commission should resolve, or amend the contract (in some fashion) to reflect that this account's indebtedness will not exceed $60,000 in the future (barring the tax amount in question) with more frequent payments expected in the months of July and August. The motion was seconded and passed unanimously. The suggested amendment for the contract should be written by Dove's Attorney, Mr. Ted Tillotson. As the UNICOM frequency has not been obtained, Mr. Simmering explained the correct forms had been submitted and authorization for a temporary frequency should be' received by October 12. Commissioner Russell made the motion to permit Nantucket Aviation to use the Airport's frequency until October 12, 1990, which was seconded by Commissioner Vaughan. The motion was passed with the Minutes reflecting that Commissioner Mayhew and Chairman Santos voted "opposed". Numerous complaints against Nantucket Aviation's service inconveniences to their patrons, were cited by Chairman Santos and are to be corrected by Nantucket Aviation. Chairman Santos has also been approached, due to the large increase in the fuel prices, regarding the possibility of airlines/charter businesses purchasing fuel direct from the Airport, at a competitive rate, to service their own aircraft. To prevent all the airlines from following this line of thinking, the Chairman requested a motion for the Commission to authorize the Airport to start fueling again, at a competitive rate. After a lengthy discussion on this possibility, Commissioner Vaughan recommended that the Commission review this suggestion and discuss the matter at their next meeting. The last FBO problems discussed, were accidents and incidents that have occurred and were either not reported to the Airport Management, or, not entered in the Airport's Incident Log Book. Commissioner Vaughan's motion that all accidents/incidents will be noted in the Incident Log Book and a written report given to the 3 . AIRPORT COMMISSION MEETING, September 25, 1990, continued Manager, was seconded and approved. Commissioner Vaughan then requested a monthly report, from the Manager, on these incidents. The account of JOHNSEN'S EXCAVATING (Albert Johnsen, III) was reported in default in the amount of $2166.71. Mr. Johnsen spoke wi th Acting Manager Norris and indicated that he intended to relinquish his leased Bunker area. The Commission instructed Acting Manager Norris to write Mr. Johnsen, allotting him 30-days to pay his delinquency. If account is not paid within the allotted 30-days, the account will be filed with the Small Claims Court for collection. CORRESPONDENCE A request from EDGARTOWN AIR, INC. (Mike Medeiros, President) for consideration to lease the area currently occupied by EXPRESS AIR, should it become available, was read by Acting Manager Norris. His request will be placed in the Space Request File for future reference. OPERATIONS Mr. Jerry Walker is on-island preparing to close the COMPASS ROSE and effective October 20, 1990, William Hutchinson has Mr. Walker's permission to sell carry-out foods at "Hutch's" carry-out location. Mr. Hutchinson has requested a letter be sent to Mr. Walker reminding him of the lease conditions, upon termination, and that Mr. Hutchinson will take over the premises on November 1st. Authorization was granted to write Mr. Walker, with the Chairman receiving a draft of the letter prior to signing and mailing same. The FUEL TRANSFER PIPELINE meeting with the Board of Selectmen is scheduled for October 3rd. Management is to verify that the Selectmen's office has received the promised documentation, from Joe Forns, prior to this meeting. Scaife Flight Operations spoke with Acting Manager Norris regarding exceptionally high overnight parking fees from Nantucket Aviation. The Airport's policy was not to charge overnight fees if the aircraft purchased a certain amount of fuel at the time of landing/parking. Mrs. Norris spoke with Dove Aviation and they will try to work out a formula that would be acceptable for everyone concerned. Manager Norris is to fax confirmation of her conversation with Dove, regarding this matter, as well as any subsequent phone or verbal conversations. Acting Manager Norris requested clarification of a previous vote of the Commission on charging landing fees. It concerned t/d and 4 AIRPORT COMMISSION MEETING, September 25, 1990, continued hangar patrons operating a business through these areas. Commissioner Russell stated the wording, on this policy, would have to be geared through the FAA's Regulations (PART 91 and/or PART 135) . Mrs. Norris is to research proper wording and present a proposal at the next meeting. John McDonald, Director of Operations, will assist Mrs. Norris in ascertaining the correct wording. It is duly recorded that Commissioner Vaughan left this Meeting at 7:05 PM. The Commission requested that Airport Accountant Tina Smith verify NANTUCKET AVIATION's deposit dates. At 7: 10 PM, a roll call vote was taken to move into EXECUTIVE SESSION, and not to return to public session. Charles Mayhew AYE Ronald Russell AYE Joseph McLaughlin AYE Ronald Santos AYE Respectfully ~ubmitted, ~~~~ vc~~;::~n Secretary . 5 ATTACHMENT #1 MIN. STANDARDS-FUEL/TRANS. PARKING & T/n, continued Section 5: Arbitration 5.1 In certain limited cases when a dispute between the Operator and the Commission cannot be settled, binding arbitration may be used in the following instances: a. To resolve interpretation of agreement. a dispute a provision over the or clause application or in the license b. To resolve a dispute when the Operator disagrees with a change, alteration or amendment to these Minimum Standards on the grounds that said change, alteration or amendment would, if adopted, impose an unreasonable or undue financial hardship on the Operator. 5.2 The Commission and Operator shall select an arbitrator that is mutually agreeable to both parties and cost of the arbitrator will be shared equally. The Arbitrator's decision shall be final and binding upon both parties. Section 6: Aircraft Fueling, Parking and Tie Downs 6.1 The Operator shall provide an adequate number of properly trained and uniformed personnel as required by FAA and MAC to meet and park transient aircraft and fuel all aircraft arriving in the area or areas assigned by the Commission to the Operator. Hours of operation will be during the hours of operation of the tower, seven days a week, year round unless otherwise agreed to in writing by the Commissioners and the operator. Operator will be on call all other times, and no additional charge is to be made for fueling any government agency or emergency medical flight. 6.2 The Operator shall provide ground handling services and appropriate tools and equipment to perform minor repairs including, but not limited to: aircraft towing, repairing and inflating aircraft tires, washing windshields' and windows, recharging and energizing batteries, and aircraft parking guidance. Operator will make provision for energizers, starters, compressed air and such other equipment and supplies as may reasonably be required to serve the type of aircraft using the Airport. The Commission will provide in-ground tie down anchors and the operator will provide transient tie down ropes and chocks, etc. Operator will have available a licensed A&P to perform above repairs where required. Those repairs shall be deemed as emergency tepairs only. 4 of 5 ATTACHMENT #2 MIN. STANDARDS-FUEL/TRANS. PARKING & T/D, continued 6.3 The Operator will abide by all FAA PART 139 certification requirements for inspections and annual certification of the supervisor refuelers or any other applicable requirements. 6.4 All drivers employed by Operator will be properly licensed through the Commonwealth of Massachusetts for the type of equipment they are operating. They will also be properly schooled in vehicle operation within aircraft operating areas. 6.5 A UNICOM license shall be in the name of the Commission. The Commission shall provide guidance to an operator for transmissions on the operator's frequency. 6.6 Operator will provide mobile pumping equipment with reliable metering devices, and of sufficient capacity to refuel the largest aircraft likely to be serviced within a specific maximum time. 6.7 It is clearly understood that all fuel to be retailed a Nantucket Airport will be purchased solely from Nantucket Airport. Payment for bulk fuel will be upon purchase unless otherwise approved by the Airport Commission. 6.8 The Operator shall safely collect, handle and properly dispose of all trash, waste and other materials, including, but not limited to, used oil, solvents, gasoline and other similar wastes. 6.9 The Operator shall have available properly identified, suitable, radio-equipped, ground transportation to provide, when requested by transient pilots, transportation for pilots and passengers to or from the ramp and the terminal or other areas on the airport. 6.10 The Operator shall provide conveniently located, comfortable, and heated waiting areas of not less than 500 sq. ft. for passengers and crew members of itinerant aircraft and in addition, shall provide sanitary rest rooms and public telephone. 6.11 Aircraft ingress and egress routes and procedures to the aeronautical areas must be filed with and approved by Airport Management in coordination with the Air Traffic Control Tower. 6.12 It is understood that if more than one operator is providing fuel/parking and tie down services as described above, that they will compete on as equitable terms as the Airport Commission can establish. 5 of 5 rtJ OJ-. {~ /? 00 .J1k- /1?;f 1;;z&-- ~