HomeMy WebLinkAboutOctober 13, 2022 CapProCom Minutes for October 13, 2022, adopted Oct. 27
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�t� ��, , Town of Nantucket
n ' Capital Program Committee
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l9p08Aitk-� www.nantucket-ma.gov �'
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Members: Stephen Welch (Chair),Jill Vieth (Vice Chair),Richard Hussey (Secretary),Jason Bridgeete
Kai7er, Christy Kickham,Barry Rector G-
MINUTES C 1 c,.
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Thursday, October 13,2022 tl' ,,:.,
131 Pleasant Street & Zoom
Called to order at 10:01 a.m. and Announcements made. /
Staff: Brian Turbitt, Financial Director; Susan Carmel, Asgistant Financial Df rector; Terry
Norton,Town Minutes Taker
Attending Members: Welch,Vieth,Hussey,Kaizer, Kickhai Rector Y \/
Remote Participant: Rector /
Absent Members: Bridges
Early Departure: Kickham&Vieth, 11:30 am
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Department Heads: David Gray,Director Sewer&Sforn water;Tom Rafte ,Airport Manager
Documents used: Copy of draft minutes as liked; Capital`Improveme�nt Plan (CIP) Requests
Adoption of Agenda (�
Motion Motion to Approve. (made by: \ie�th) (seconded)
Roll-call Vote Carried 6-0//Vieth,I er;Iickharn,Welch, Hussey, &Rector-aye
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I. PUBLIC COMMENTS
1. None
II. ELECTION OF OFFICER
1. Vice Chair: ((' N\
ss -
Motion to Nominate Mr. Hussey-as Vice Chair. (made by:Vieth) (seconded)
Carried 5-0//Vieth,`I Kickham,Kickha , ; ectoY and Welch-aye
2. Chair: ---• \,
Motion4to-Nominate M'k Welch as chair. (made by: Kai7er) (seconded)
Carried-6-0•//Kaizer,Kickham Viefhc Hussey,Rector,Welch-aye
3. Secrete\�
=Motion to Nominate 11 Vieth as Secretary. (made by: Hussey) (seconded)
Carried 6 0//Hussey Kaizer,Kickham,Rector,Welch, and Vieth-aye
k,__,.,
III. APPROVE MINUTES
1. July`24;2022 ‘/2. Sept mb29,2022
Motion Motion to Approve with July 14th as revised. (made by: Hussey) (seconded)
Roll-call Vote Carried 5-0//Hussey,Vieth,Kaizer,Welch, and Rector-aye
/
Page 1 of 5
Ca.ProCom Minutes for October 13, 2022, ado.ted Oct. 27
IV. OVERVIEW AND DISCUSSION OF FY2024 CAPITAL REQUESTS
1. Sewer
Discussion a.Presentation of FY2024 and Out-Year Requests.
Gray— Capacity, Management, Operation and Maintenance (CMOM) $2m; Surfside WWTF
Upgrade Phase 2 Design & Construction (Supplemental Funding) $7m; Purchase of NEW
Electric Administration vehicle $50,000; Purchase of replacement F-550 Dump Truck 4x4
with plow (or equivalent) $115,000; Purchase of New F-350 Pickup 4x4 with plow (or
equivalent) $85,000.Total$9.25m.
A preliminary design has been done for Baxter Road relocation he e-hasn't been a lot of
loss of the bluff, so we want to move this out another yea/r/�`I-Cis inevi ab e so it's being
continued. He thinks the geotubes have helped; recently we:Ge had a lot of"w•,ter southeast
storms.
The Pump Station is in the design phase. �
For the CMOM, the $2m is continuing for repair and Maintenance. Lining repair of the mains
on Easton Street had been estimated from $10m to412m, but it was d`on under the $2m for
CMOM.Any line that's 6"is being upgraded to 8'or 1:Q" depending on the ar a.
Hussey—The supplemental documents had-a?i mail about a grant;it' not/there now.
Gray—There is some grant money for ster�inwater stuff.
Welch—Asked the percentage of the system surveyed.
Gray—All of it;we're going into the`constru ys p ction/Yepahase.
Welch—With scoping out of the way, asked how long to get through the remain 2/3rd of the
force mains.
Gray—The only thing holdings down is supply and,demand; we are trying to stockpile as
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much material on Island_as posible. \)
Welch—Asked when this might come off as a line item or will maintenance and repairs will
be converted to ifs own line tm.
Gray—We'll probably\ge it its own lue-item.
Welch—Asked,if`Sconset ork is repair/maintenance.
Gray—fifes.
Welch—Asked if sidewalks are,being repaired during force-main work.
Gray—Yes, especially when w go down a small road, everything comes up. Explained how
they en :ure everything goes back in as it was. Supplemental funding comes out of the
D.epartment'of Public Wo rks (DPW).
elch — Reg riling pot ntial Pleasant Street development, asked if the sewer work in that
-.r
area Fill with tthe development.
Gr y- New sewer regulations require developers to pay for the sewer improvements.
7-----. 1Vladaket/Warr s Landing/Somerset Road sewer extension is still in discussion; evaluating if
., it's a prig on the needs area and could be moved out. That number could go up because of
coastal resiliency. Looking at the same issues regarding `Sconset where we've run into 5"and
octagonal pipes;that might also get pushed out.
Coastal erosion at the Surfside plan has taken almost 35'; the beds are now 102' from the top
o-bank; we will get into planning with the Department of Environmental Protection (DEP)
and shut off the 3 beds closest to the ocean which were built in the 1970s. We have enough
land within the fence to put 3 new beds; that $500,000 will probably be for that design in an
outyear. We have 15 beds all together so losing 3 isn't bad; the shoreline could build back up.
For the `Sconset beds, the accretion has increased the distance to almost 300'.
The Surfside Plant upgrade Phase II facility design and maintenance is in place; he wants to
build it for$7m and no more.
It looks like the funds for the Miacomet area Sewer extension might be switched to
Hummock Pond north and/or south;the needs along Somerset and Raceway are increasing.
Page 2 of 5
' CapProCom Minutes for October 13, 2022, adopted Oct. 27
PFAS removal is coming; we have funding in place and are currently testing everything
incoming. The 2 biggest hits are from copper cleaners and the landfill;we are starting to get a
baseline. With the new coming regulations, if you find PFAS, you will have to treat it;
explained how PFAS is treated.The $10m is the "Oh' factor.
Welch—Asked what has to be done to get into the line for grant money.
Gray = We are in line for grant money. We have funding available to get into the pilot
program, which would be 1 year long. We're ahead of other communities in that we are
testing our effluent. The latest on Phase II is $15.2m to get into construction; that could
include PFAS treatment.
The electric vehicle for administrative staff is in keeping with�%T n hol ey; we have the
funding for a charging station. They get about 300 miles per barge. \' �-
Talked to Ford about the availability of getting the Ford garage hereto bid on a vehicle so we
get more service. Currently there are no Ford chassi� aable, bu�t�,,another brand of chassis
might be available. Ford seems to have a lot of recalls and the DPW can't de that work
because it would void the warranty. �,..�`
Rector—Asked who does fleet maintenance. He'd'l ke to se ore of 'at-taken ken care of by
the Town. He's not seeing a lot of successfulflbet maintenance model
Gray—DPW does what they can; he hastaff that can\dor work. We try to get to the
Ford dealer. We have had to take vehicles off island fox major-N.,work:
Welch — We can back-fill Mr. Recto_ on uutiatxves that have started for fleet maintenance.
fbu
It's incumbent on the Town to�ro)ect ou��sked about F 350.
Gray—He'd have to have a meeting with Town Managery d Mr. Turbitt about an alternative
dealer.
If Madaket/Warrens Land is� a priority, w ,e goingto look at Miacomet/Summerset
"'L....., `N, P tY
There's a big dema duithat area
The F-550 is the same issue ashe other trucks
Welch —Asked if i s pushed out 2 y rs oes it become high priority, or should we front-
load them out,-so they are available.
Gray—We r Yt on vehicles and it's becoming an issue. If we order now, we might not
receive auntil FY2025�t°
Rector(,,,,'‘ Suggested mo�nng thep4550 utility with a crane up to FY2024.
Going back to Madaket/,W,� arrens Landing, we are getting feedback from Madaket residents
tlia they�`do 't n want sewer)Warrens Landing residents might decide it's a priority. It's time to
s g�e ate the h`ree areas out in terms of financing;it would help for better forecasting.
_;_' Turbitt—.The r'son t y're lumped together is Madaket/Warrens Landing would qualify for
'fundirieOn.,its own and Somerset would not. Lumping them allows for 0% funding for
•
Somerset. '''
Hu se -This has been. continually pushed out;being in there is really just to keep it on the
radar a.' ,,,a possible future project.
Vieth—Asked about dropping the priority to medium or lower.
Welch—We don't need to elaborate on how or where the sewer goes. Mr. Rector's point is a
:good one; reevaluating would be helpful for CapCom to do that in advance; when we're
looking at funding recommendations,we have a cleaner packet.
b.RORI Completion/Discussion .
Page 3 of 5
CapProCom Minutes for October 13, 2022, adopted Oct. 27
2. Stormwater
Discussion c.Presentation of FY2024 and Out-Year Requests.
Gray — Silver Street Parking Lot Improvements (design and construction) $1m; Island-wide
Drainage Improvements $1.1m; Capacity, Management, Operation and Maintenance
(CMOM) $2m. Total$4.1m and will repeat Fy2025.
When we bring the force main by Silver Street, we need supplemental funding for the work,
so water isn't flooding into abutting property. Nantucket wasn't including as a State MS4
community,but it's coming, and the rules are changing.
Rector—Asked if the force main going by Silver Street is included here because it's a Town
lot. He wants to focus on the prudency of it being a town-of ned—lot i opography, and
what it really services. N\
Gray—It's already included in the force main work. It's a bowlwhere everything7collects.
Welch—Suggested getting more information on the par gg lot. \
.)
Gray — Island-wide drainage was something we started with DPW,\.they have •riority areas
listed. A lot of what we would be looking at could be waterfront pr pety in the face of sea-
level rise;Washington Street is high priority. '''''.\\<,,,H\ /
The CMOM is almost identical to what we d with sewwe are being, roacdve.
We're working with the Land Bank and,Conservation Foundation ong Easton Street; we
could use the wetlands for storage of flooc waterrs after a maj,or.,,�stto and from there pump
it into the system. With the amount off,pe�rvious construction Town, the water has no place
to go. l G
This first year will involve a 1 I of investigative�woxk soat we have a "roadmap" of where
to go. We will need to bring on\4 or 5 people for staff.
For out-year projects, the,smalllJeter Vac for $100,000 is a self-propelled tracked vehicle and
;:. \ '
can get where the big vac truck conk go ))
Kickham—Asked if'there is the possibility of self-revenue production.
Gray—Yes, a lot of people dewater, lo't of people have sump pumps;we can come up
with a formula„that woulge developers to pay for the stormwater. Nantucket is a little
behind the c rvechargging•£ees for sump pumping and dewatering. This came out of the
fact tha pipes collap ed\and lea ed. ,
Welch ' Asked if the as strattve work to be covered on this would be absorbed by sewer
staff; the operating side i brand new.
f Gray Itwill be similar)to when Sewer transitioned away from the DPW. It will be a
tnih um of 4-' mint nonce and 1 staff plus a manager. There are a lot of unknowns and
there will be growing-pains.
We hhslandde drainage and CMOM asked the percentage
Gray Were doing a lot of our own stormwater stuff but do have up to $200,000 for
u, contract work. Explained what he anticipates will be found and where priority work could be
foundG /
Welch—Asked how realistic the new levels of funding are for FY2024.
Gray — Thinks it is reasonable; we might find that Children's Beach would have to be
,:k,-repaired pretty quickly.
Welch — Regarding the Hulbert Avenue wetlands, it seems that's a "stepchild" but it's the
only one left in that area.
Gray—That's part of the Children's Beach area. It's a natural bio-retention area.
Welch — Once saltwater flooding is considered to be in our system, asked if regulations
require treatment.
• Gray — Currently no but it is coming. Currently flood waters get pumped back into the
harbor.
Kickham— Over the next few years are heavy, asked why Baxter Road isn't getting funds in
advance to be in reserve.
Page 4 of 5
CapProCom Minutes for October 13, 2022, adopted Oct. 27
Gray-When the bluff is within 25', that shuts down the road. We will know more once we
have more data.
Discussion-about Baxter Road and utilities relocation as a placeholder versus being actively
funded.
d.RORI Completion/Discussion
V. OTHER BUSINESS
1. New day and time for meeting:
Welch-Wants to have a full group to discuss and vote on this.
2. Change of venue update
Turbitt - We can't move to 4 Fairgrounds Road; the Community Room is being used for regulatory
boards.
Rector-Asked about the 2 Fairgrounds Road Conference Room. '''''\,' .
Turbitt-Haven't talked to Wannacomet or PLUS.We can exp eIh'eother op eons.
Welch-He'd prefer the Water Company because of the meeting space as well a' available parking.
3. Report-writing WorkgroupV,
Welch-Asked if we have anything from PLUM on the footnotes (No)/'Asked air an action deadline.
\Ne',, k> 6,'
Turbitt-He'll have to find out when his contact is back from vacation
Welch - Footnotes are important because it's hard to access. Askedo`be informed about the meeting.
Updated Mr. Rector about what's been happening. - \', . '
4. Green Sheet/Committee Reports �
a. Welch-Will contact Mr. Rector to ex ain this ;
5. Good of the Order
a. None
6. Date of the next meeting
a. Thursday, October 20,2022(@ 0 0 a0 m ''\
e,':' ), , -‘-'?,, ,._,)
7. .Adjournment
Motion Motion to Adjourn at 1135 am (made by: Hussey) (seconded)
Roll-call Vote Carried 4-0/fi/�H i y, Ka er Rector, and Welch-aye
Submitted by: 7
Terry L. Norton
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