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HomeMy WebLinkAboutSeptember 26, 2022 MINUTES Golf Capital Planning Workgroup ri Meeting of September 26, 2022 Land Bank Conference Room, 22 Broad St. Nantucket, Massachusetts r C- 1 ,. CALL TO ORDER: 5:15 P.M. ")° € , Land Bank Chairman,Neil Paterson; Land Bank Commissioner Mark Donato;NGM, Inc. -v '` x,„' President, Matthew Galvin; Miacomet Golf Course and Sconset Golf Course General Manag9 V Q:, Sean Oberly;Land Bank Executive Director, Jesse Bell. STAFF PRESENT: Marian Wilson,Assistant Administrator , Nantucket Current Reporter, David Creed, was also present at call to order. A. CONVENE IN OPEN SESSION: 1. MIACOMET GOLF COURSE: The workgroup reviewed ongoing capital projects and requests for new capital items as presented by the management of Sconset Golf Course ("SGC") and Miacomet Golf Course("MGC"). The following items were discussed and,where noted,recommendations or action taken: a)Employee Housing-Discussion:-Mr. Oberly confirmed that the current - I employee housing rental properties included the following structures: • MGC Dormitory • Bamber house and apartment, 6 W. Miacomet Rd., • Reith house in Madaket, • House at 159 Hummock Pond Rd. • Burchell house • Crowell house ■ Greglen Ave. rental house Mr. Oberly anticipated the Greglen Avenue rental property would not be available next year, which would leave MGC with a need for 5 equivalents excluding the Burchell house. Further, Mr. Galvin suggested exploring potential expansion of existing structures to yield additional . bedrooms and living space. Mr. Oberly emphasized key initiatives to hire a full time Sous Chef in 2023 and onboarding new employees would increase the need for more housing in 2023. 1)MGC Shop—Mr. Oberly reported that the estimated cost of adding a 2- bedroom apartment above the grounds crew office would be approximately $200,000, entailing permitting requirements for adding dormer windows and a second egress. Mr. Galvin added that the building inspector and a contractor had reviewed the tentative addition and found no major restrictions at this time. ' I I 2) Sconset Golf Course-Mr. Oberly suggested adding a dormer bedroom and egress to the existing club house. Ms. Bell said it would be a challenge to get HDC approval . to modify the historic structure. Mr. Galvin revisited adding an additional entrance on the side of the front exterior deck to accommodate ADA compliance: • 3)Bamber House, 6 W. Miacomet Rd. —Mr. Oberly stated that the 4- r bedroom house is occupied by seasonal staff. There is potential to build an additional structure on abutting vacant lot. 4)Burchell House, 30 Mizzenmast Ext.—Ms. Bell inquired about relocating the current MGC Superintendent's family into the Bamber house. Mr. Oberly recommended the Burchell house be designated as the MGC Golf superintendent's house for the duration of employment at MGC. Ms. Bell will present the scope of work and renovation costs to the Burchell farmhouse for a 2023 offseason project discussion to the Commission at the next Land Bank meeting. The work group was in favor of exploring the costs of increasing housing stock by adding two bedrooms onto the maintenance facility, looking into an addition at Sconset Golf Course and the renovation of the Burchell house. b)Driving Range Expansion-Proposal: Mr. Oberly explained that the existing driving range was 257 yards and NGM Inc. would like to increase it to 300 yards,which could be accomplished by moving the fence line back 53 yards into the Smooth Hummocks area. Additionally,Mr. Oberly stated that MGC staff would be responsible for all the maintenance associated with the increased range area. Ms. Bell stated that the first step in planning would involve Ms. Freeman's assessment of any areas that would be disturbed in order to determine what permits would be required for the project. c) Solar Energy at Miacomet Golf Course Facilities—Discussion: Ms. Bell attended a recent meeting with a group on Cape Cod that worked with municipalities to provide competitive pricing and administrative assistance throughout the procurement process. She planned to look at all Land Bank properties that could benefit from the addition of solar panels to conserve energy. The work group was in favor of Ms. Bell gathering additional information for solar energy improvements at both MGC and SGC properties. d) Putting Course—Mr. Galvin stated that the existing putting green is overcrowded and proposed increasing the practice area by utilizing the space around it. Further, he would like to install an additional practice area. He estimated the improvements to cost $50,000. The work group was in favor of improving the practice areas by the clubhouse. e) Outdoor Speakers and Microphones: Mr. Oberly stated that the current sound system at the MGC Clubhouse was inadequate. He proposed improving the existing sound systems by adding outdoor speakers that would play soft music during dining hours and provide microphone access to be used for outdoor tournament announcements as needed. The estimated cost for improvements is $15,000. The work group favored this recommendation. f) Simulator Room Improvements: Management observed that noise from the golf simulators floor below could be heard throughout the'restaurant and bar area. Previous efforts to minimize the loud sounds when errant balls hit the walls or ceiling of the simulator room had not been successful as the plywood,walls were covered by indoor/outdoor carpeting. Mr. Galvin proposed installing sound absorbent panels on the walls and ceiling to minimize noise disturbance. The estimated cost for improvements is $15,702.00. The work group favored this recommendation. 2.NON-CAPITAL ITEMS: 1 a)MGC Clubhouse—Interior Painting: Mr. Oberly stated that the Clubhouse interior paint needed to be freshened up after two years of usage; he planned to close the restaurant during the month of January 2023 and estimated the cost to be around$7,000.00. Chairman Paterson and Commissioner Donato preferred the work to be completed within a shorter time frame instead of closing-down the facilities for an entire month. They planned to visit the clubhouse to get a better idea of the scope of work needed. B. EXECUTIVE SESSION: A motion was made by Commissioner Donato and duly seconded by Chairman Paterson to go into executive session in order to discuss litigation,the purchase, exchange,lease or value of real property. The Chairman declared under Purpose 3 [G.L. c. 30A.21(a)(3)] that discussion of these matters in open session may be detrimental to the Land Bank's negotiation position. The Chairman further announced that the Commission would not reconvene in regular session at the conclusion of executive session. ADJOURNMENT: Upon a motion made by Commissioner Donato and duly seconded by Executive Director Bell, it was VOTED to adjourn at 5:20 P.M. Accepted,Approved, and Released by VOTE of the Workgroup this 17th day of January 2023. I-