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Members: Stephen Welch (Chair),Richard Hussey (Vice Chair),Jill Vieth (Secretary),Jason Bridges,Pete
Kai7er, Christy Kickham,Barry Rector
MINUTES
Thursday,November 17,2022
131 Pleasant Street & Zoom
Called to order at 10:04 a.m. and announcements made Mr. Hussey.
Staff: Brian Turbitt, Financial Director; Susan Carmel, Assistant Financial Director; Terry
Norton,Town Minutes Taker
Attending Members: Hussey,Vieth,Bridges,Kaizer,Kickham, Rector :
Remote Participant: . Vieth,Bridges
Absent Members: Welch
Department Heads: Libby Gibson,Town Manager;Rick Sears,Assistant Town Manager
Documents used: Copy of draft minutes as listed; Capital Improvement Plan (CIP) Requests
Adoption of Agenda
Motion Motion to Approve. (made by: Rector) (seconded)
Roll-call Vote..Carried 6-0//Rector,Kaizer;.Kickham,Vieth,Bridges, and Hussey-aye
I. PUBLIC COMMENTS
1. None
II. APPROVE MINUTES
1. November 3,2022
2. November 10, 2022
Motion . Motion to Approve. (made by: Kickham) (seconded)
Roll-call Vote Carried 6-0//Kickham,Kaizer,Bridges,Vieth,Rector, and Hussey-aye
III. OVERVIEW AND DISCUSSION OF FY2024 CAPITAL REQUESTS
1. Town Administration .
Discussion a.Presentation of FY2024 and Out-Year Requests.
Town-wide Document Management System, ADMIN-20-003, $500,000; Coastal Resiliency
Planning, ADMIN-23-005, $1m; Island-wide Underground Wiring Feasibility Study,
ADMIN-24-001, $500,000; EV Charging Stations, ADMIN-24-003, $100,000; Purchase of
Replacement Staff Vehicle,ADMIN-24-005, $50,000.
Out-year: Central Municipal Building, ADMIN-17-004, ' $6m; New Senior Center-
Feasibility/Design/Construction,ADMIN-20-005, $3.5m; Intermodel Transportation.Center,
TRAN-19-001, $23m
Gibson Health and Sewer documents are under way and starting with PLUS next year;the
PLUS documents are complicated and most of the work will have to be done on site. The
vendor needs certain safety equipment that must be set up.
Kaizer—Asked what the previous requests were.
Turbitt—$250,000.
Gibson—In light of the Coastal Resiliency Plan (CRP), this will help to administrate the plan
such as secure a grant and hire professional services. .
Kickham=Asked how this number was arrived at and if this will be a line item in perpetuity.
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CapProCom Minutes for November 17,2022,adopted Dec. 1
Gibson — The number is a placeholder with little documentation of the costs; we feel the
number will help bridge gaps for planning, seeking grants, design, etc. Going out we put in
$500,000 for the next years and working on integrating the projects from the CRP into the
Strategic Plan.
Kickham—He thinks this is a great management tool for planning ahead.
Kaizer—Asked about the process for approving those funds.
Turbitt—This year,we will probably use free cash. Town Administration will be involved in
approving any projects; then we look at allocating resources.
Gibson — We would rely on the Coastal Resiliency Advisory Committee (CRAC) for•
recommendations.
Rector—He's looking for a short list of projects.
Kickham — He's on CRAC and can forward the list to Ms. Carmel for distribution to
members.
Gibson—The Underground Feasibility Study will be about identifying an area of the Island
where wires should go underground;we don't know where the underground hubs for electric,
telephone, and cable are. To ascertain that,we need access to plans and information from the
utilities.
Kickham—He thinks the approach should be to let the infrastructure tell us where to start;if
there are hubs, start there and work out. Asked if there's a way to assess betterments to
properties.
Gibson — Since this isn't Town infrastructure, that would be tricky. Private owners can pay
the utility company to put the wires underground. Every time we have an infrastructure
project, we start with the question if wires could go underground; however, the lead time to
do that is long, and utilities require someone else to pay for the engineering to put wires
underground;we would need an underground wiring engineering director.
Vieth— It is complicated but wonders if a feasibility study would address the cost of repairs.
Asked if it's easier to repair above ground.
Gibson—Yes. In a wind/weather event, wires go down; if they are underground, they don't
go down but there is the cost of getting to them to make repairs.
Bridge —He remembers, several years ago, being walked through what would be involved to
put wires underground along Orange Street; the "juice wasn't worth the squeeze". It would
also be very difficult to explain what it would take to do that.
Kickham—At some point we need to go one way or the other;if we want to do it,we should
start soon.
Rector — Suggested looking at a reverse engineering process by running conduit whenever
there is new construction or a refurbishment of an existing house.
Gibson — She likes the priority zone concept. Wherever possible, connections could go
underground.
Discussion about ways to make putting wires underground happen and the costs involved.
Kaizer—Asked CRAC's take on putting wires underground.
Kickham — CRAC did discuss it; there was an eagerness to have it be a recommendation.
The idea is desirable but there are numerous components to doing that.
Rector—When the Sea Street vault flooded, there was a huge amount of effort to bring it all
back online.We have to look at the possible level of sea-water intrusion.
Hussey—It's listed as low priority, asked if they want to change that.
Gibson— She thinks it is a low priority and would leave it. Doesn't know if the Select Board
would want it more.
Bridges—It really is low priority.
Gibson —The charging station request would be for 8 additional charging stations; 4 would
be public and 4 would be for Town-owned vehicles. There is an increasing demand for these.
We've been discussing charging people for use of the stations because people are parking
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CapProCom Minutes for November 17,2022,adopted Dec. 1
there after the car is charged. We might want to increase it to high priority; doesn't know if
there are any grant off sets.
Rector—He agrees with charging for that service.
Vieth — She thinks the Level 1 stations are slow and we should upgrade to Level 2, which
charge very quickly.
Gibson-We can ask Lauren Sinatra; she doesn't know how speed of a charge relates to the
type of charging station.
Kickham — Looking at the proposed locations, asked about the planning for downtown as
things move in this direction. Thinks there should be a block downtown where these would
be in place with a quicker charger and fee for use. He supports adding a few if there were a
space downtown.
Gibson—That sounds like an excellent task for the soon to be Traffic and Parking Advisory
Group.
Kaizer—The stations are currently free; that seems unsustainable.
Gibson—We need to look at what other towns are doing.
Rector-A Website Greencars.com talks about charging stations; certain manufacturers have
an assistance program to help pay for that. It could be an incentive point.
Gibson — The current staff vehicle is 2012 Escape Hybrid; we're hoping to purchase an
electric SUV. It's used a lot and old. The price range is $30,000 to $47,000.
Rector—Asked if the conversion to electric is mandated.
Gibson — Our Green Community designation commits us to replace gas-powered vehicles
with electric vehicles.
Vieth—Asked if there's a way to charge bikes on these stations as well.
Gibson—Doesn't know the answer to that but will find out.
Out-year Projects:
Gibson — The Central Municipal Building didn't pass because we didn't do sufficient
outreach; we need to get this moving in the next 5 years because Town staff are currently
scattered.
We're evaluating reusing the current Our Island Home (OIH) for a Senior Center versus
demolishing and rebuilding in that location. We had a meeting with the director of the
Plymouth Senior Center. There is a movement away from calling these Senior Centers; there
are mixed feelings about having a Community Center with a senior center component.
Rector — Asked if there is talk about selling that property and using that money to fund a
new senior center.That land is valuable.
Gibson — There has been in the past; however, it has been wholly rejected by the Select
Board because people want to retain the property for the view and pleasantness of the
property. Retaining that property was one of the selling points for the new center. For
Coastal Resiliency Planning purposes, the encouragement is not to have a building there to
allow for coastal retreat.
Bridges — Going back to the municipal building, we could sell 20 South Water Street and
build at 2 Fairgrounds Road, but our strategic plan is looking through the customer service
lens. The Select Board said they aren't going to sell that land and that's what sold the project
at Town Meeting.
Vieth—Asked if there has been any polling or survey about that. A survey could capture a lot
mote people.
Gibson —We haven't because we didn't have the tools; however, come November 30th, we
will have a contractor who can do those surveys. The warrant article for OIH was specific
about moving it to the Sherburne Commons site.
Not much progress has been made on the Intermodal Transportation Hub; the land is held
by numerous owners. The Town has engaged with the owners; explained some of those
conversations. That project could possibly be moved to FY2026. The Town now owns the
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CapProCom Minutes for November 17,2022,adopted Dec.1
Greenhound property and is looking to move the Nantucket Regional Transit Authority
offices there.
b.RORI Completion/Discussion
IV. OTHER BUSINESS
1. Report-writing Workgroup Updates
2. Green Sheet/Committee Reports
a. None
3. Good of the Order
a. Kickham—On Stormwater,2 of the 3 requests have the same item number: Silver Street Parking and
Island-wide Drainage.
b. Rector—Happy Thanksgiving everyone
4. Date of the next meeting
a. December 1,2022, @ 10:00 am
4. Adjournment
Motion Motion to Adjourn at 11:07 am. (made by: Rector) (seconded)
Roll-call Vote Carried 6-0//Rector,Kickham, Kaizer,Bridges,Vieth, and Hussey-aye
Submitted by:
Terry L. Norton
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