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Home My WebLink AboutNovember 3, 2022+ CapProCom Minutes for November 03,2022,adopted Nov. 17 of � . .' ;r R you rz Town of Nantucket ;,11 )� Capital Program Committee � � A !a; �¢ stQAAZ� � ��`O www.nantucket-ma.gov Members: Stephen Welch (Chair),Richard Hussey (Vice Chair),Jill Vieth (Secretary),Jason Bridges,Pete Kaizer, Christy Kickharn,Barry Rectos MINUTES Thursday,November 3, 2022 131 Pleasant Street & Zoom Called to order at 10:00 a.m. and announcements made by Mr. Hussey Staff: Brian Turbitt,Financial Director; Susan Carmel,Assistant Financial Director Attending Members: Hussey,Vieth,Kaizer, Kickham,Rector Absent Members: Welch,Bridges Late arrival: Rector Department Heads: George Aronson, Commonwealth Resource Management Corporation (CRMC); Stephen Arceneaux,Department Public Works (DPW) Director Documents used: Copy of draft minutes as listed; Capital Improvement Plan (CIP) Requests Adoption of Agenda Motion Motion to Approve. (made by: Kickham) (seconded) Roll-call Vote Carried 4-0//Kickham,Vieth,Kaizer, and Hussey-aye I. PUBLIC COMMENTS 1. None II. APPROVE MINUTES 1. October 20,2022 2. October 27,2022 . Motion .Motion to Approve. (made by: Kaizer) (seconded) . Roll-call Vote Carried 4-0//Kickham,Vieth,Kaizer, and Hussey-aye III. OVERVIEW AND DISCUSSION OF FY2024 CAPITAL REQUESTS 1. Department of Public Works (DPW) Solid Waste Discussion a.Presentation.of FY2024 and Out-Year Requests. Aronson — Landfill Closure: Phase 1 (supplemental funding), SWEF-20-001, $5m. Recapped the closure process,status, and reasons for supplemental funding.-bids are.coming in around $19m over the initial$14m estimate. . Kickham—Regarding the closure,asked for a definition for stockpile of materials. Aronson — 5 stockpiles of material were identified. Some materials were removed from the Landfill between 2000 and 2019. Hoping to use screened material in the closure process. The question is the extent of PFAS in the material. . Kickham — The $5m would bring us up to the targeted number; asked if the Town has the appropriate contractor commitments to assist in a timely fashion. Aronson—At this point,we have a design that was proposed in 2009; that needs to be updated before we go out forbids and get a contractor response. We know who will bid as there aren't many groups who do this work. Turbitt — At this point we couldn't select a contractor because we don't have the $19m authorized. If we had to bid this out,it would be right before Town Meeting so we would have the exact number for the meeting. Hussey—Asked if there is an impact on the contract renewal. Page 1 of 3 . CapProCom Minutes for November 03,2022,adopted Nov.17 Aronson-Probably not. Waste Options does have obligations to maintain the site during the closure. Materials Recovery Facility Improvements-3`d Baler, SWEF-23-016, $380,000. Hussey — Confirmed the de-bagger was approved at the 2022 Town Meeting and if we appropriated enough money for that. Turbitt—He and Mr.Aronson will sit down with Waste Options to go through the estimates. Vieth—What percentage of recycling goes off Island. Aronson— Everything that is metal or mixed plastic in a plastic bag is de-bagged and goes off Island for recycling; the bag material also goes off for disposal. Glass is reused on Island. Nantucket doesn't have the economy of scale to support a recycling plant as would a larger landfill. Trash that comes to the landfill is about 12,000 to 13,000 tons per year; recycling is about$2,000 tons per year. Looking into a pilot project to do on-Island plastic recycling. Kickham—Asked if the 3`d Bailer and debagger relies on the public doing their part or should there be more education. Aronson—There's always a need for more education but people do a good job of separate. Kickham — Thinks there should be an annual reeducation for the public to include seasonal visitors. Hussey—About the new textile recycling;asked how we're handling that. Aronson—Went into effect November 1s`. As long as there are drop-off options for residents, that will meet the standard. Again,it must go off Island to be handled. The issue is large carpets or damaged and contaminated. Nantucket has the Take-it-or-leave-it. Transfer Station-2'Scale, SWEF-23-017, $210,000. Kickham—The number seems low; asked what we're getting for it. Aronson—The scale and software and conduits. Vieth—Asked if one person could man two scales. Turbitt—There is one Waste Options employee; they would have to figure out staffing for the second one especially during busy times. Aronson—They could have someone who has a second job and can man the 2' scale when it's busy. Veith —Asked if there are times when the weight is different between what leaves Nantucket and what arrives at the off-island site. Aronson—All the time, there are many factors impacting the weight: rain, calibration, etc. Hussey — We will need to spend the money on these improvements regardless of what happens with the contract in 2025. Aronson — Paving and Storm Water Improvements, SWEF-23-08, $500,000. A 2022 Fire appropriation for $600,000 would cover part of the area to be paved and prevent possible PFAS contamination. Kickham—We should know what our next steps are 11/2 year out for the facility. Aronson—We don't know what the requirements will be, so we are trying to anticipate them. Noted this is separate from the Stormwater Enterprise Fund. Arceneaux —Purchase new staff vehicle (Ford Ranger or equivalent), SWEF-23-004, $50,000; this is for a Solid Waste Manager,which is a still-open position. Kickham—Asked if this is a take-home or stay on property vehicle. Arceneaux—It is an on-property vehicle. Rector — Asked if there has been any thought about using the barcoded sticker for every vehicle that goes through the facility. It could streamline the traffic. Arceneaux—We have a system in place to weigh the vehicle and get a sticker;however, a lot of people don't want to do that. I have to look at our process,which is currently passive. Turbitt —The composter is in for $1m because that is the buy-out price. The transfer station was constructed by Waste Options and the Select Board said it was the Town goal to own all the buildings on site; the $1 is a placeholder. This will have to be resolved in 2024 to meet the 2025 end of contract. Page 2 of 3 CapProCom Minutes for November 03,2022,adopted Nov. 17 Kickham—Asked if the price for the 2"a scale includes installation and calibration. Arceneaux — He will have to look at that, but it should be the price for the entire process. It might be off a little because of time. . b.RORI Completion/Discussion . . IV. OTHER BUSINESS 1. 'Discussion of Potential new Day and Time for Meetings 2.- Change of Meeting Venue: Update from Finance Department 3. Report-writing Workgroup Updates Carmel — She heard from PLUM earlier; they are just about done with formatting Appendix A. She is meeting with them Monday for a final version and review formatting for the footnotes. 4. Green Sheet/Committee Reports a'. None 5. Good of the Order a. None 6. Date of the next meeting a. Thursday,November 10,2022 @ 10:00 am: Airport housing, Our Island Home. 7. Adjournment Motion Motion to Adjourn at 10:59 am. (made by: Rector) (seconded) Roll-call Vote Carried 5-0//Rector,Ki.ckham,Vieth, Kaizer, and Rector-aye Submitted by: Terry L. Norton Page3of3