HomeMy WebLinkAboutOcvber 27, 2022+ Proposed CapProCom Minutes for October 27,2022, adopted Noiv
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Town of Nantucket
- Capital Program Commi:tNp ;_ .
www.nantucket-ma.gov .
Members: Stephen Welch (Chair), Richard Hussey (Vice Chair),Jill Vieth (Secretary),Jason Bridges,Pete
Kaizer, Christy Kickham,Barry Rector
MINUTES
Thursday, October 27,2022.
131 Pleasant Street & Zoom
Called to order at 10:04 a.m. and announcements made.
Staff: Brian Turbitt, Financial Director; Susan Carmel, Assistant Financial Director; Terry
Norton,Town Minutes Taker
Attending Members: Welch, Hussey,Vieth,Bridges,IKaizer,Kickham
Remote Participant: Vieth,Bridges
Absent Members: Rector
Department Heads: Charlie Polachi,DPW Parks &Rec
Documents used: Copy of draft minutes as listed; Capital Improvement Plan (CIP) Requests; Security
camera spec sheets
Adoption of Agenda
Motion Motion to Approve. (made by: Hussey) (seconded)
Roll-call vote Carried 5-0//Hussey,Kaizer,Kickham,Vieth,and Welch-aye
I. PUBLIC COMMENTS
1. None
II. APPROVE MINUTES
1. October 13,2022
Motion Motion to Approve. (made by: Kaizer) (seconded)
Roll-call vote Carried 5-0//Kaizer,Hussey,Kickham,Vieth, and Welch-aye
III. OVERVIEW AND DISCUSSION OF FY2024 CAPITAL REQUESTS
1. DPW General&Facilities '
Discussion a.Presentation of FY2024 and Out-Year Requests.
Polachi Security Cameras and Lighting ADMIN-24-006 $70,000; Nobadeer Soccer Field
Addition &Expansion (Parks and Rec Master) Plan FAC-24-003 $3.8m.
Hussey — Different documentation has different priorities for the security cameras; asked
what the priority is.
Polachi—Medium to high.
Kaizer—Asked which department, DPW or Parks and Rec,will be using the cameras.
Welch—We're dealing with the department that's managing the facilities, so it will go to the
DPW.
Kickham—As far as lighting,reminded to be mindful of light intrusion.
Polachi—There won't be any additional lighting, this focuses on the cameras.
Kaizer—.Asked if the cameras are spec'ed for high-weather areas along the coasts.
Polachi—They are spec'ed for specific locations. Reviewed the specific locations and reasons
for the cameras.
Welch — Asked to confirm if the videos will be event driven and viewable by interested
parties.DPW rear entry resolution, asked about the distance the camera is covering.
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Proposed CapProCom Minutes for October 27, 2022, adopted Nov. 3
Polachi — They will be tied into the NPD; it's the same system. Regarding the rear camera,
we should be able to capture everything from the salt shed.
Kickham—Wants to ensure there's a plan to keep the lenses clean to protect resolution.
Kickham' Asked if the Nobadeer Soccer Field project is based upon demand.
Polachi —Yes, it's based upon the overall master plan for youth sports. We need to be able
to rotate fields so that a couple are in a state of rest at all times.
Hussey—Asked if the support building is complete.
Polachi—We're about 95% complete;we're waiting on doors.
Vieth—Asked if the "Turf enhancement"is real grass or synthetic.
Polachi—We are loosening up the topsoil and eliminating areas of puddling.
Vieth—Suggested looking into another turf field.
Polachi — Instead of a synthetic field, we're focusing on grass. We're hoping the technology
will change. Synthetic turf would be good to have especially in early spring when grass isn't
yet growing. Noted that the plan is to maintain the vegetated buffer along the road.
Bridges—Wants to ensure the lighting is Dark Skies certified.
Welch— On operations, it seems the primary consideration is to let the field test rather than
increase the use, which coincides with increase parking. Asked if they have tried to provision
for additional parking.
Polachi— In front of Field 4 there will be 42 new parking spaces. A resting field would be a
future thing. Phase II, when we start work on the Delta Fields, Nobadeer fields will have to
pick up the slack.
Welch — CapCom looks at operations for maintenance and personal costs, asked if adding
fields will change those costs.
Polachi—A little; currently all fields are carried by a subcontractor.
Kickham—He had asked about another court. They are primarily soccer fields;if someone is
playing on one of the fields and soccer players show up, it seems their space is being
encroached upon.Asked about providing areas for other sports.
Polachi — On the Delta Fields, there is a lot of land, which is still in design phase and will
include more different sport venues.
b.RORI Completion/Discussion
IV. OTHER BUSINESS
1. Discussion of Potential New Day and Time for Meetings.
2. Change of Meeting Venue: Update from Finance Department
Welch—There is no change of meeting venue.
3. Report-writing Workgroup—Update action items:
Turbitt—PLUM is making the changes.
Welch — Asked that footnotes & comments be high priority. With respect to the template, it will be
beneficial to have a timeline for when the initial draft will be delivered and thereafter modifications.
Turbitt—Will send an email and get an ETA on that.
4. Green Sheet/Committee Reports
a. None
5. Good of the Order
a. Nothing new
6. Date of the next meeting
a. Thursday,November 3,2022 @ 10:00 am
Carmel— Next week is Solid Waste. November 10th is a flex date and November 17th will be Town
Administration.
7. RORI Workshop
Welch—We have some time;he doesn't know the status of everyone completing their RORIs.
Bridges—If you have a quorum, "best practices"is to keep the meeting open and continue recording.
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Proposed CapProCom Minutes for October 27, 2022, adopted Nov. 3
Welch — Asked for a list of requests by deparinuent to be generated showing who's worked on their
RORIs. Shortly we'll be reviewing the RORIs to come up with an "up-down" for Finance Committee
and Select Board.
Ms. Vieth left 10:47 am.
Discussed security cameras priority, impact on operations and maintenance, high cost. of Airport
employee housing,and what pays for the charge stations for electrical vehicles.
Bridges left 11:00 am.
No further discussion
8. Adjournment
Motion Motion to Adjourn at 11:03 am. (made by: Hussey) (seconded)
Vote Carried 4-0
Submitted by:
Terry L. Norton
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