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Home My WebLink About2020-12-31 CapproCom\Minutes for December 31,2020,adopted Aug. 18,2021 N it, !- I I.j G . ��,NTUC�cr\� ,y,, Town of Nantucket 2021 AUG 20 AM 9: �' �' Ca ital Program Committee 148 ti4 �. P cG ��o;'' www.nantucket-ma.gov 9PONA�E�= Members: Stephen Welch (Chair),Pete Kaizer (vice chair), Richard Hussey (Secretary), Christy Kickham, Peter McEachern,Jason Bridges, Kristie Ferrantella MINUTES Thursday, December 31, 2020 This meeting was held via remote participation using ZOOM and YouTube, Pursuant to Governor Baker's March 12, 2020 Order Regarding Open Meeting Law Called to order at 10:00 a.m. and Announcements made. Staff: Brian Turbitt, Finance Director; Richard Sears, Assistant Director Finance; Alexandria Penta, Financial Analyst Attending Members: Welch, Kaizer, Hussey, Bridges, Ferrantella Absent Members: Kickham,McEachern, Late arrival: Bridges 10:03 a.m. Documents used: 2021 ATM Recommendation/ Funding Sources Agenda: Motion Motion to Adopt the agenda. (made by: Hussey) (seconded) Roll-call Vote Carried 5-0//Huuse T, Kaizer, Ferrantella,Brid:es, and Welch-a'e I. PUBLIC COMMENTS None II. FUNDING SOURCES FOR FY2022 CAPITAL REQUESTS Discussion Welch—Asked Mr. Sears to walk us through the Town Manager recommendations on funding sources. If we are not in concurrence,we can discuss adjusting it. Sears — The Town Manager and Finance Director determined they would limit spending of Free Cash to $5m. Talked at length about the Facilities Borrowing Mechanism (FBM); it is borrowing but is funded by Free Cash each year. He doesn't see many inconsistent items. Welch — Most of this year's requests are repeats from last year. Traditionally, with new requests, we would look at funding sources in context with individual n v dual regt e t Pn in nbackdrop of how different types of requests are funded. Then think we need to do that this morning. He's comfortable with moving forward with a general discussion. CCTV Phased Work from last year was a Capital Exclusion; it came up because we want to free up Free Cash and this year it is recommended funding from Free Cash. Turbitt — We limited Free Cash to $5m due to what's happening and looked at Capital Exclusion and tried to balance the use of both on an annual basis. This year, the CCIA- Phased Work fell within the parameters of Free Cash. Every year we have a rough idea of what we want to use the Free Cash for; Capital Exclusion has been mostly used for vehicles. Hussey—Asked if any figures have changed since Mr. Sears' presentation to the Select Board. Sears —No amounts have changed noted CapCom's recent Welch — In response to comments about recommendations aligning, P vote disagreed with the Town Manager's recommendation of funding the Nobadeer Field House in FY22. Sears — Mr. Turbitt and I want to bring that up today because CapCom voted it to an out year when the Town Manager recommended the current year. Turbitt — He thinks the Town Manager's intention was to bring that supplemental funding to Town Meeting since the project has been on the books for 4 to 5 years. Due to the size and Page 1 of 2 CapProCom Minutes for December 31,2020, adopted 7 nature of the design, we've hired an OPM do oversight: A\-e,t',n & ›ampson did the which is far in excess of what we have the capacity to do. The di�cu,oion that it will go o_ bid in late January so that bids are back within the 45-day framework of _A"1 y1, ,o s.-e have ., better number. Waiting another year could add 3°0 to 6(' in cot increase. In his opinion. :- makes more sense to do it rather than push it out; there is a need for it at the fields. Welch — Thanked Mr. Turbitt for the supplemental information. Asked that, if anyone voted for putting this into the outyear is interested in reconsidering their vote as a result of the information provided by Mr. Turbitt, this is the time, and fair to do so. Hussey—After hearing Mr. Turbitt's presentation, he's good with reconsidering this. Motion Motion to Reconsider the motion on moving the Nobadeer Field House to an outwear. (made by: Welch) (seconded) Roll-call Vote Carried 4-1//Welch, Hussey, Ferrantella, Bridges-aye; Kaver-nay Welch —That brings it fonvard for discussion. ,Motion Motion to putting the Supplementary Funding into Debt Exclusion for the Nobadeer Field House per Town Manager's recommendation for FY2022. 'made by: Hu-se- (seconded) Roll-call Vote Carried 4-1//Hussey, Bridges, Ferrantella, and Welch-aye; Kaizer-nay Welch — Asked Mr. Turbitt if the annual requirement of 1(' of local receipts and 1'„ of Rea: :state and Personal Property are included under Raise and Appropriate. Turbitt—Yes;it for the Bulkhead and the Loran Housing. Welch — There are a few straight borrowings for sidewalks and tire engine 4; asked if those are 2.5. Turbitt—Yes; they are supposed to be raised within the Lew- Limit; they aren't supposed to be Debt Exclusions. Not sure how this impacts CapCom's overall recommendations, hut he' putting paperwork together for a Supplemental Request from the _-airport for the Fuel I-ai,n Repair. They came in about $1.3m over the engineer's estimate; they have the money to pay for it through either Retained Earnings or the Fuel Revolving Fund. Asked if he should present it at the next meeting. Welch — Yes, waiting will give us time to notice it on the next meeting agenda and we can do our RORIs and have a discussion and vote on it at that meeting. Motion Motion to Approve the Funding Sources in concurrence with the Town Managers recommendations subject to our vote on the Nobadeer Field House. 'made by: Kaizer (seconded) Roll-call Vote Carried 5-0//Kaizer, Hussey, Bridges, Ferrantella, and \Velch-aye 111. THER BUSINESS 1. Green Sheet/Committee Reports a. None 2. Good of the Order a. None 3. lute of the next meeting a. 'Thursday,January 7, 2021 at 10:00 a.m. IV. APPROVE MINUTES 1. None Adjournment: Motion Motion to Adjourn at 10:24 a.m. (made by: Hussey) (seconded) Roll-call Vote Carried 5-0//Hussey, Kaizer, Bridges, Ferrantella, and Welch-aye Submitted by: Terry 1,. Norton Page 2 of 2