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HomeMy WebLinkAbout2020-11-10 1 1 � Town of Nantucket NANTUCKET MEMORIAL AIRI 14 Airport Road Nantucket Island, Massachusetts 02554 Thomas M. Rafter,Airport Manager A Commissioners Phone: (508)325-5300 Daniel W. Drake,Chairman Fax: (508)325-5306 Arthur D. Gasbarro,Vice Chair Anthony G. Bouscaren Andrea N.Planzer Jeanette D. Topham AIRPORT COMMISSION MEETING November 10,2020 The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following Commissioners present: Arthur Gasbarro, Andrea Planzer, Jeanette Topham and Anthony Bouscaren. This meeting was conducted remotely by video conference via Zoom app and broadcasted on the Town of Nantucket YouTube Channel consistent with Governor Baker's Executive Order of March 12, 2020, due to the current State of Emergency in the Commonwealth and due to the outbreak of the"COVID-19 Virus". Airport employees present were: Tom Rafter, Airport Manager, Noah Karberg, Assistant Airport Manager and Lillian Sylvia, Administrative Assistant. Mr. Drake read the Town's virtual meeting statement. Mr. Drake announced the meeting was being audio and video recorded. Mr. Drake announced that a Per-and Polyfluoroalkyl Substances(PFAS)public forum is scheduled for 11/20/2020 at 5:00 PM. Mr. Drake asked for comments on the Agenda; hearing none,the Agenda was adopted. Mr. Bouscaren made a Motion to approve the 10/13/20 draft minutes. Second by Ms. Planzer and Passed by the following roll call vote: Ms. Planzer- Aye Mr. Bouscaren-Aye Ms. Topham- Abstain Mr. Gasbarro- Aye Mr. Drake- Aye Mr. Gasbarro made a Motion to approve the redacted Executive Session minutes from 10/13/20. Second by Mr. Bouscaren and Passed by the following roll call vote: Ms. Planzer- Aye Mr. Bouscaren-Aye Ms. Topham-Abstain Mr. Gasbarro-Aye Mr. Drake-Aye Ms. Topham made a Motion to ratify the 10/21/20 and 11/4/20 Warrants. Second by Mr. Bouscaren and Passed by the following roll call vote: Ms. Planzer-Aye Mr. Bouscaren- Aye Ms. Topham- Aye Mr. Gasbarro- Aye Mr. Drake-Aye Pending Leases/Contracts — Mr. Rafter presented for approval the following agreements and contracts: • Hangar Six LLC- Lease Amendment for a lease abatement in the amount of$10.100 for repairs and water damage caused by a shared roof line with Hangar 5. ' The Hertz Corporation-Lease Amendment in the amount of$15,925 for a one-year lease extension,expiring December 31,2021.Plus,annual business fee of$1,500 and 10%gross receipts and Customer Facility Charges(CFC's). ' Thrift Cars Inc. DBA Nantucket Windmill Auto- Lease Amendment in the amount of $15,925 for a one-year lease extension,expiring December 31,2021. Plus, annual business fee of$1,500 and 10% gross receipts and CFC's + Nantucket Auto rental,Inc.DBA Nantucket Island Rent-A-Car-Lease Amendment in the amount of$15,925 for a one-year lease extension, expiring December 31, 2021. Plus; annual business fee of$1,500 and 10% gross receipts and CFC's. + Island Kitchen- Catering license agreement for an Annual Business Fee of$1.500 plus 25% Airport catering fee. Expires 11/30/2021. + Town of Nantucket and Wannacomet Water Company- Intermunicipal Agreement for Nantucket water main extension. ' Jacobs Engineering Group, Inc.- Contract amendment to extend the expiration date for Fuel Farm Improvement-Phase III to August 31, 2022. • Stantec Consulting Services,Inc.-Task order STANTEC-N-01 in the amount of$30.339 for design, bidding services and limited construction management for terminal HVAC improvements. • LeVangie Electric Company-Contract amendment for change order No. 1 in the amount of $6,615 for safety and security project Phase I for additions needed to complete the project. Mr. Drake announced the Intermunicipal Agreement with the Town of Nantucket and Wannacomet Water Company will be discussed and voted on separately. Ms. Topham made a Motion to approve the pending agreements and contracts, not including the Town of Nantucket and Wannacomet Water Company Agreement as presented Second by Mr. Bouscaren and Passed by the following roll call vote- Ms. Planzer- Aye Mr. Bouscaren- Aye Ms. Topham- Aye Mr. Gasbarro- Aye Mr. Drake- Aye 11/10/20 Airport Commission Meeting Page 2 of 9 Mr. Drake proposed three modifications to the Intermunicipal Agreement with the Town of Nantucket and Wannacomet Water Company: 1) to change language in paragraph 1.5 to add the "Town of Nantucket". 2)to add reference that there will be a separate service agreement for each homeowner. 3) to state that the Water Company has agreed to waive $5,000 of the $7,500 connection fee for each household. Ms.Topham made a Motion to approve the Intermunicipal Agreement with the Town of Nantucket and Wannacomet Water company,including the three modifications listed above and will be signed by the Commission after the changes have been made. Second by Ms. Planzer and Passed by the following roll call vote- Ms. Planzer-Aye Mr. Bouscaren- Aye Ms. Topham- Aye Mr. Gasbarro-Aye Mr. Drake-Aye Pending Matters—Mr. Rafter reported on: + 091019-01 Capital Approval Process/Home Rule Petition-Mr. Rafter reported that Article 94 in the warrant was passed at Annual Town Meeting(ATM) and has been sent to the state. This process could take up to two or more years with the state. It then must be signed by the Governor. Will engage with our State representatives to keep this moving. 071420-03 Per- a polylluoroalkyl substances (PFAS)Investigation Update- Mr. Karberg reviewed an updated PFAS template showing numbers for Madequecham Valley Road, Monohansett and Nobadeer Way in the following categories- • Access Agreements • Samples Taken(private wells) • Test Results • POET Systems • POETs winterized • Residences with Bottled Water • Connections to Town Water Mr. Karberg provided an update on the Airport's Immediate Response Action (IRA), which has been uploaded to the Airport's PFAS website and the Department of Environmental Protections (DEP's)website. Through the consultant the Airport submits these monthly to the DEP. This document identifies the above information in more detail. Mr. Karberg explained that an updated plan for the water main extension was received. It has slightly changed, minimizing the number of easements required and identifies the portions that will be directional drilled as opposed to trench and filled. The next step is the project notification form submittal to the Massachusetts Endangered Species Act(MESA) for their review. Mr. Karberg explained a water service draft policy for homes west of the Airport where water mains are available at the curb. 11/10/20 Airport Commission Meeting Page 3 of 9 Mr. Karberg gave an update on the soils investigation. The Airport and Consultant will be performing soil sampling at all Airport known Aqueous Film Forming Foam (AFFF) sites to test for PFAS in the soil and if it is found, to then characterize its distribution by depth. Mr. Karberg explained the Airport is working with a tenant to perform investigative sampling on their leasehold which will involve both water and soil sampling. Ms. Topham asked a question on behalf of a resident on Daffodil Lane or Evergreen on what exactly is happening in this area. Mr. Karberg explained that the Airport through its consultant is performing step out sampling in this area. The Airport initially started sampling homes immediately West of the Airport and when results were found exceeding 20 PPT the License Site Professional (LSP)would identify the next ring of homes to step the sampling out to. Mr. Karberg explained that the Airport strictly follows the format that is prescribed in the Massachusetts Contingency Plan (MCP). Ms. Topham explained that this resident's home exceeded the threshold and is receiving bottled water and would like to know the next steps. Mr. Karberg explained that he would like to look at their sample results with the LSP so that he can tell them specifically what the next steps for their specific property would be. Mr. Gasbarro asked why there is so much directional drilling proposed for the water main. Mr. Karberg explained that the longest single stretch of directional drilling is across the runway safety area which is due to an operational construction concern. Mr. Karberg explained that using directional drilling along parts of Madaquechem Valley Road would mitigate the need for more extensive permitting by going around private properties through priority habitat. Mr. Gasbarro asked if they should consider looking at having a different route for the water main to make sure the waterline outlasts the homes on madaquecham valley road that will be affected by erosion in the future. Mr. Karberg said he will relay this comment to the consultant. 111020-3 PFAS Water Service Policy- Mr. Rafter reported that this is a draft policy to guide the Airport with connecting homeowners to the existing watermain on the West side of the Airport. Mr. Drake commented that under the paragraph titled "Policy" should define residents impacted by PFAS contamination as those whose wells test at greater than 20 PPT or as directed by the MassDEP. Ms. Topham made a Motion to adopt the draft policy with said change. Second by Mr. Bouscaren and Passed by the following roll call vote: Ms. Planzer- Aye Mr. Bouscaren-Aye Ms. Topham-Aye Mr. Gasbarro- Aye Mr. Drake- Aye Finance-Mr. Rafter reported on: 071420-4 Lease Payment Abatement/Deferment Discussion-Continuing to work with Crosswinds Restaurant to obtain a solution to the impacts that they have faced with COVID. Facing challenges getting in contact with the Restaurant. 11/10/20 Airport Commission Meeting Page 4 of 9 101320-04 FY22 Draft Budget-Mr. Rafter reviewed the draft budget and reported that the final budget will be proposed at the December meeting. With $2,172,000 CARES Act funding, a balanced budget for FY22 can be presented. The CARES Act funds will be depleted after FY22. Budgeted Revenue for FY20 was $10 Million. After COVID-19 the FY21 budget was revised down to $5.5 Million. Based on actual results from this current fiscal year, FY22 revenues are expected to be $7.6 Million. Expenses for FY20 were $9.3 Million. After the revised COVID-19 budget, expenses increased to $9.4 Million. The expense budget for FY22 is proposed to be $10 Million, driven primarily by moving forward with filling positions that have been deferred and need to be backfilled resulting in a projected net earnings of negative $2.5 Million, which will be covered by the standard $400,000 PFC transfer and the $2.1 Million CARES Act funding. There is a projected fund balance of$2.9 Million. The fuel revolver balance is projected to be about $1.2 Million for FY20 and a large portion will be used to fund the fuel farm rehabilitation project. Continuing to fund the stabilization fund, which has a beginning balance of$442,000 for FY21. The deficit spending for PFAS for FYs 21 and 22 will be funded by a bond anticipation note. Mr. Gasbarro asked if the increase in professional services line item was related to some of the PFAS services or if it was separated out. Mr. Rafter explained that PFAS is included and is what is driving most of that increase. Manager's Report Project Updates—Mr. Rafter reported: + Taxiway E-Project work continues schedule. Encountered a sub-surface issue on Taxiway A and are working with FAA to develop a plan for a fix. + Security Project Phase H- Multiple submittals have been reviewed and approved. Work is scheduled to begin next week. The project includes cameras, door work and duct banks between the terminal, FBO and ARFF building. + Fuel Farm Rehabilitation- Received bids that came in $1.4 Million over the project estimate. Will be rebid. • EA/EIR- Purpose of the document is to meet State and Federal environmental review requirements for Capital projects and identify where they meet relevant environmental impact thresholds. The Energy and Environmental Subcommittee reviewed the draft final chapters for the EA/EIR and there was concern expressed related to the expansion of the South Apron project, including the noise berm and lighting levels and emissions. Administration is working to develop a lighting policy that will identify the specific goals for ramp lighting in efforts to address or minimize the impacts to the surrounding community neighborhoods.Regarding the noise berm,an order of magnitude cost has been established at about$700,000.Additionally,including the noise berm would cause the CIP projects to exceed a five-acre significance threshold for disturbance to this habitat type. The engineers estimate of the mitigation cost for this to be an additional $468,000. Including the berm in the EA/EIR could result in severe long-term financial sustainability consequences on the Airport. The current CIP indicates a$10.5 Million participation from FAA discretionary funding for the South apron expansion in the Federal FY of 2023 and an additional $45 Million in discretionary money for critical airfield projects in subsequent years. Should the Airport or Town, if the Airport ends up in a subsidy situation,not approve the grant for the South Apron due to or relating to the construction of the noise berm, it could jeopardize the $55 Million discretionary funds program for the Airport. Mr. Gasbarro explained that the Subcommittee's recommendation is that the berm is included within the EA/EIR as a mitigation component. Mr. Gasbarro the current draft EA/EIR proposes no mitigation for noise and emissions, only plants. Mr. Gasbarro explained that this berm would be vegetated. Mr. Gasbarro also shared that he believes it 11/10/20 Airport Commission Meeting Page 5 of 9 is important to include the berm as a mitigation component for the south apron expansion that is proposed because the noise study that was conducted concludes that there will be increased noise to surrounding noise levels. Ms. Planzer asked if there was evidence that a berm would be helpful in preventing light, emissions and noise. Mr. Gasbarro explained that the study that was completed last year demonstrated that there would be a reduction to the surrounding neighborhoods through the construction of the berm and referred to section 7.3625 of the draft EA/EIR. Ms. Planzer asked if other options were considered and why the earth berm. Mr. Gasbarro explained that there is a list of alternatives in the EA/EIR and that the berm was recommended to be the most cost effective and aesthetically satisfactory. Mr. Karberg explained that,as written in the EA/EIR the berm is designed to have positive impacts on aircraft noise based on distance and the height of the engines. Mr. Karberg said that he spoke with Mr. Doucette, Environmental Program Manager at FAA New England Region, who believes that noise berms can and do work, but that they are not often seen because they don't usually trigger FAA eligibility requirements. Mr. Drake explained that the increase in price and added mitigation is concerning and that while the berm is a nice thing to have, in his opinion, it is not necessary and that there are many other critical projects that need to be completed. Mr. Drake agrees with committing to the mitigation portion but not necessarily to the berm. Mr. Drake suggested that any further questions regarding the EA/EIR be referred to Mr. Karberg. The Commission agreed to ask the consultants to provide two options: one leaving the EA/EIR as is and the second, adding in the berm. A final decision will be made at the December Commission meeting. + Drainage Plan-Received drainage plan and working on minor changes. The Maintenance Department will develop a compatible maintenance schedule and use it for CIP purposes. + ALP Geometry-Reviewing proposed task order. + Request for Expression of Interest-Hangar Development-Working with three possible interested parties on various types of hangar development. Reviewing draft leases with legal. RFP/IFB Bid Status—Mr. Rafter reported on: + Bunker Road Land- Request for Proposal (RFP) for additional land located on Bunker Road is ready to be reviewed by Town. Received a survey of the land that needs to be approved by the town. Once approved,the RFP will be issued to the public. + Car Rental Agreements- Leases expire December 31, 2020 and were initially going to issue an RFP but due to challenges of working with the Town regarding medallions availability the Airport is going to extend the current leases for one more year. Lease amendments to the three car rental agencies to extend for one more year were approved above. + ATM Warrant Articles-Currently have two warrant articles, one being to change for the rental car-related Town bylaw to remove the cap on available stickers and the second would extend the lease term to 40 years for land utilized for hangar development. 11/10/20 Airport Commission Meeting Page 6 of 9 Operations—Mr. Rafter reported: + October Fuel Sales were up 45% or$262,429 over last year. Just starting to make up for the $1.6 Million loss from the first three months of the summer due to COVID. • OPS and Maintenance Departments have been very instrumental in keeping the Taxiway E project moving along. + Preparing for winter and the Airports snow and ice plan. Statistics—Mr. Rafter reviewed the September 2020 statistics: + Operations are down 18.22% from September 2019; and down 35.07% from last FYTD. • Enplanements are down 53.28%from September 2019;and down 62.67%from last FYTD. + Jet A Gallons are up .42% from September 2019; and down 13.97% from last FYTD. + Jet A Gallons are up 76.03% from October 2019. • AvGas Gallons are down 5.25%from September 2019;and down 22.07%from last FYTD. • AvGas Gallons are up 6.55% from October 2019. 4- Freight is up 13.19% from September 2019; and up 5.50% from last FYTD. Personnel Report-Mr. Rafter reported: + Customer service representative in the FBO resigned. Working to fill this position. + Airport staff properly handled a COVID scare in the FBO. Took all precautions, cleanings and notifications. Commissioners Comments- Mr. Gasbarro reviewed and explained the storm water report that was discussed during the October 29, 2020 Energy and Environmental subcommittee. 111020-2 2021 Commission Meeting Calendar Mr. Gasbarro made a Motion to adopt the 2021 Commission Meeting Calendar dates. Second by Ms. Planzer and Passed by the following roll call vote: Ms. Planzer-Aye Mr. Bouscaren- Aye Ms. Topham-Aye Mr. Gasbarro- Aye Mr. Drake-Aye Public Comment- None. 11/10/20 Airport Commission Meeting Page 7 of 9 Having no further business for Open Session, Mr. Bouscaren made a Motion to go into Executive Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session,to review Executive Session Minutes as enumerated on the Agenda; Clause 3: To discuss strategy with respect to the litigation regarding the Gatto claim,where the Chair has determined that an open session may have detrimental effect on the litigating position of the Airport Commission.; Clause 3: To discuss strategy with respect to the litigation regarding Walsh,where the Chair has determined that an open session may have detrimental effect on the litigating position of the Airport Commission; Clause 3: To discuss strategy with respect to collective bargaining,where the Chair has determined that an open session may have detrimental effect on the bargaining position of the Airport Commission. Clause 3: To Discuss Strategy with Respect to Pursuing Legal Claims against Manufacturer of Polyfluoroalkyl Substances (PFAS), where the Chair has Determined that an Open Meeting May have a Detrimental Effect on the Litigating Position of the Airport Commission. Second by Ms. Planzer and Passed unanimously, by the following roll-call vote: Ms. Planzer-Aye Mr. Bouscaren-Aye Ms. Topham- Aye Mr. Gasbarro- Aye Mr. Drake-Aye Meeting adjourned at 6:27pm. Respectfully submitted, Lillian Sylvia, Recorder 11/10/20 Airport Commission Meeting Page 8 of 9 Master List of Documents Used 1 1/10//20 Agenda including Exhibit 1 (Handout) 11/20/20 Draft PFAS Public Forum Agenda 10/13/20 Draft Minutes 10/13/20 Redacted Executive Session Minutes 10/21/20 Warrant Approvals 11/4/20 Warrant Approvals 10/7/20 Warrant Approvals Hangar Six LLC Lease Amendment The Hertz Corporation Lease Amendment Thrift Cars Inc. Lease Amendment Nantucket Auto Rental Inc. Lease Amendment Island Kitchen Catering License Agreement Town of Nantucket and Wannacomet Water Company Intermunicipal Agreement Jacobs Engineering Group, Inc. Supplemental Agreement No 1 Stantex Consulting Services, Inc. Task Order STANTEC-N-01 LeVangie Electric Company Change Order No. 1 PFAS Update PFAS Water Service Policy Draft FY22 Budget September 2020 Monthly Statistical Report 2021 Commission Meeting Calendar Drainage Plan Image(Handout) 1 1/10/20 Airport Commission Meeting Page 9 of 9