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Home My WebLink About2020-10-22 CapProCom Minutes for October 22,2020,adopted Nov. 19 • '1- A'N T4U C K ..r o;�N uc-\ ;sir 0.J CLERK -1 '�b Town of Nantucket Capital Program Committee 2020 DEC -4 AM 9: 56 �� / www.nantucket-ma.gov 9poAaZFO_ g Members: Stephen Welch (Chair),Pete Kaizer (vice chair),Richard Hussey (Secretary), Christy Kickham, Peter McEachern,Jason Bridges,Kristie Ferrantella MINUTES j Thursday, October 22,2020 This meeting was held via remote participation using ZOOM and YouTube, Pursuant to Governor Bakers March 12, 2020 Order Regarding Open Meeting Law I Called to order at 10:01 a.m. and Announcements made. I Staff: Richard Sears,Assistant Director Finance;Alexandria Penta, Financial Analyst 1 Attending Members: Welch,Kaizer,Hussey,Kickham,McEachern, Ferrantella Absent Members: Bridges Late arrival: Ferrantella, 10:19 a.m. Department Heads: Charles Gibson, Deputy Chief of Police; Robert O'Neil, Director Department of Public Works (DPW);Andrew Vorce, Director PLUS Documents used: FY2022 Capital Improvement Plan (CIP) Requests Agenda: Motion Motion to Adopt the agenda. (made by: Hussey) (seconded) I Roll-call Vote Carried 5-0//Husse ,McEachern,Kickham,Kaizer, and Welch-a e I. PUBLIC COMMENTS None II. OVERVIEW AND DISCUSSION OF FY2022 CAPITAL REQUESTS & OUT-YEAR 1. Police/Marine Discussion Welch—All these projects have been before CapCom previously. a) PUBL-21-001: 2"d Pump-out Boat Gibson—We have no discharge zone, so we have to provide pump-out facilities. We only have one boat so if that goes down,we're in trouble. i b) PUBL-22-001: F Street Bulkhead Repair Gibson—We now have all the permits; the job went out to bid and ended up over budget. We j need additional funding. c) PUBL-21-002: Loran Housing(Sewer) Gibson—This is infrastructure and repair to the sewer system for the seasonal housing. McEachern—Asked why the priority isn't raised to high. Gibson—We can get by with it as is. d) PUBL-23-001: Public Safety Radio Replacements Gibson — This is to replace all hand-held mobile radios used by Police and Marine. The last purchase was 15 years old and Motorola will no longer support those radios. This is a high i I priority item Kickham—Asked if this is all radios used by all officers and summer officers and if any of the request pertains to any station equipment Gibson — We will phase in the new radios. This is only the hand-held radios; the total ask is i $400,000. Welch—Asked what the anticipated useful life is and if the request includes software updates. 1 4 ' Page 1 of 4 j I CapProCom Minutes for October 22,2020,adopted Nov. 19 Gibson — The radios last for 15 to 20 years; they do hold up. Each unit is about $4,000 each. Firmware is guaranteed compatible throughout life of the system. Motorola already sent back a Marine Department radio saying they won't repair it. Kickham—Asked if Motorola is the only option. Gibson — The infrastructure is Motorola; we could buy another brand that meets the Public Safety standards, but the problem is getting those radios fixed and meeting continuing to meet the Public Safety standards. 2. DPW-Transportation Discussion Welch—A couple of these have revisions. a) TRAN-21-001: Sconset Footbridge Repair O'Neil — This is a $100,000 ask based upon a 2017 building report. This would be to replace piers and complete the repairs. b) TRAN-20-002: Cobblestone Improvements O'Neil — The ask is $500,000. We are in the situation of doing emergency cobblestone repair for upper Main Street for about$1m. Kickham—Asked if Mr. O'Neil is happy with the quality of work. O'Neil—Yes. Kaizer — There was no FY2021 request. He noticed the work and asked if that is from the FY2020 funding request. O'Neil— Funding is getting pulled from other sources. He doesn't recall there being a FY2021 request. Kickham—In the past we pondered approving the request against an existing balance. Welch—This was put in for FY2020;Mr. O'Neil figures the ask will be expended in FY2021 c) TRAN-20-001: Multi-use Path Maintenance O'Neil — We've been doing work to inventory bike paths similar to the roadway inventory to help get into a pattern of roadway and asphalt assessment. In outyears, he anticipates larger sums to maintain the paths as a whole rather than specific projects. For the repaving of the bike path along Monomoy Road, the cost worked out to about$250 per foot McEachern—Asked how many miles of bike paths there are. O'Neil — About 35 miles. The system started originally as 8-foot wide bike paths; we are now expanding all them into 10-foot wide multi-use paths with high grade asphalt. These are expensive upgrades. McEachern—Asked if$250,000 a year is adequate or just enough for a band aide. O'Neil — The cost will rise but he has nothing to support what that increase would be. The $250,000 is to look at addressing the worst sections first;in the short term,we have almost 40% of the paths in their original condition with no maintenance record. Moving out beyond FY2022, we will have more information and a robust reinvestment system to upgrade all bike paths to multi-use paths. Welch—The inventory will be a great tool. This could potentially fall into the Legacy Category and is a big priority. We look forward to additional information. d) TRAN-17-005: Newtown Road Improvements O'Neil — This failed at the ballot; and is back for consideration again. It's tied to the Select Board plan. We've done short-term measures to slow traffic. This would be for a sidewalk or multi-use path. Hussey—After it was voted down, he talked to a resident of Newtown Road who had no idea what it was about. Suggested better public outreach. O'Neil — The Town supports efforts to get the word out on what people are voting. Public Outreach to residents usually occurs once the project is approved to move forward. Pointed out that this improvement project was initiated by residents of the street. Kaizer—Asked if there is an engineer's conceptualization. O'Neil—He doesn't have that. He believes Mike Bums had developed a concept graphic. Page 2 of 4 CapProCom Minutes for October 22,2020,adopted Nov. 19 Welch–Town Administration noted it was not only voted down but came up in the middle of the pandemic. Agrees a visual aid is important. He feels this is an important project for that area. e) TRAN-19-010: Permanent Traffic Data Collection Stations O'Neil – The first station was installed on Union Street at the goose pond and waiting for optic fiber connection. Asking for $175,000 for the second station, which will be at the entrance to the Land Fill on Madaket Road. Outyears will be adjusted depending on specific situations at the location. He is working with Planning to choose those locations. Kaizer–It looks like there's one station for every year over the next 6 years.Asked if there is a limit to the number of stations. O'Neil– It is a matter of how successful the program becomes and what we will do with the data. Getting that input is a challenge without a Transportation Planner. McEachern–Asked if it makes sense to bring back a new Transportation Planner. O'Neil–He believes there is room for a Transportation Planner. Vorce – Transportation Planner is state funded. We advertised and got zero response; we are re-advertising the position. Welch–Asked if the stations just count or if address weight, etc. O'Neil–The system is a counter and camera;we are doing 24/7 counting. This visual counter has a database of vehicles pre-programmed for video recognition and will count pedestrians and bicycles as well. Welch – With a Wi-Fi mesh approach, if Wi-Fi units are available, it might be beneficial to conceive of solutions involving Wi-Fi; that would allow us to strategically locate units in areas we might not consider. O'Neil–This system has both Wi-Fi and fiber capability Welch – He thinks this is appropriate. Though one element we review is personnel costs involved with a particular request, he doesn't want to wander off into broader scope such as hiring a new Transportation Planner which is outsider our particular charge. f) 1'RAN-17-002: Road Improvements O'Neil–We have enough data to show that there is more of a demand than funding. We are looking to more adequately fund improvements based upon what we have. We have a Pavement Management Plan (PMP), which we use to assess and prioritize asphalt repair. For historic roads we have input from the Select Board Strategic Plan and Roads and Right of Way Committee. Kickham–Asked if this amount would carry a balance forward and if there is a balance now. O'Neil – We are burning through any balance to cover the upper Main Street cobblestone repairs. He doesn't want to have balances carrying forward. Kickham–Asked if it would be beneficial or not to bundle the line items: roads and sidewalks. O'Neil–There is some discussion on doing that. He's not sure where it would come from. His approach in the past is go for forth with a lump sum then break out where the work is needed. Welch – Appreciates the PMP; however, his concern is not that the request is too much money, it's whether it is enough; he doesn't think the use of the funding is efficient if it insufficient—with preventive maintenance, a dollar spent is a dollar or more saved later. We've invested in the PMP and support its use as a tool to make informed decisions. It is important we look at costs over 10-year. g) TRAN-17-001: Sidewalk Improvement Plan O'Neil–We are looking for 3% increase per year. Trying to get as much in-Town work done in accordance with the PLUS plan. Trying to get other utilities to work in accordance so the sidewalks and streets are dug up only once. The Coastal Resiliency Advisory Committee recommendations, which have been adopted as policy, state every project must be designed to accommodate for sea-level rise; that makes improvements more expensive. It's a $1m ask; out- year requests could go into multi-million dollars. Page 3 of 4 CapProCom Minutes for October 22,2020,adopted Nov. 19 Kickham — When doing sidewalk work, asked if they get input from trucking companies and Town departments, especially when widening sidewalks. O'Neil — In Town, input comes from public forums. Police and Fire have their own internal review and commentary. Trucks have gotten bigger and there have been challenges with special loads getting out of Town;we have to keep that in mind as well. h) TRAN-17-004: Surfside Area Roads Phase 2-Lover's Lane O'Neil — Phase 2 is boiled down to Lover's Lane; Phase 1 was Boulevard and Phase 2 was going to include Okorwaw and Monohansett. Lover's Lane would serve as a detour route during work on the other roads but has drainage issue. Most of the $6.5m covers Lover's Lane. Kaizer—Asked if it is public or private road O'Neil—Lover's Lane is public. i) TRAN-19-002: Waitt Drive O'Neil — This is a supplemental request for $2.75m based upon the latest number from the engineer on the final design. We have applied for a grant for this because it supports housing. Vorce—The grant amount applied for was $2.5m. O'Neil—The 2 Fairgrounds Road parking upgrades are included in this as Waitt Drive would terminate there. Hussey—Asked for a realistic timeline for shovel in the ground. O'Neil—The plans are bid ready as soon as we have approval. III. UPDATE ON FINCOM CIP ACCESS Sears — He needs to get together with members of FinCom and Select Board to provide them access and schedule the tutorial. FinCom and SB will see the CIP requests and supporting documentation but not be able to make edits. Welch — He feels this will be a very useful tool, albeit with growing pains through the "Tutorial with Rick" but that with users having an understanding of what the software represents, and the information is available, should help answer questions in advance. Thanked Mr. Sears for the work he's done to make this happen. IV. OTHER BUSINESS 1. Green Sheet/Committee Reports a. None 2. Good of the Order a. Welch — We will be focusing on completing RORIs. He will help anyone needing assistance, won't discuss topics of any particular request but the mechanics of the RORI interface. b. Welch—We've been invited to a Joint meeting November 17th. More on that later. 3. Date of the next meeting a. Thursday, October 29, 2020 at 10:00 a.m. V. APPROVE MINUTES 1. None to review or approve Adjournment: Motion Motion to Adjourn at 11:15 (made by: Kaizer) (seconded) Roll-call Vote Carried unanimously//Kaizer,McEachern, Kickham, Ferrantella,Hussey,and Welch-aye Submitted by: Terry L. Norton Page 4 of 4