Loading...
HomeMy WebLinkAbout2020-10-1 ti.! +4T U �,r� L 1 CapProCom Minutes for October 1,2020,adopted Nov. 19 i ) 4I f _, oar Town of Nantucket 7020 DEC -14 AM 9 ���, Capital Program Committee 56 �RASE� www.nantucket-ma.gov Members: Stephen Welch (Chair),Pete Kaizer (vice chair),Richard Hussey (Secretary), Christy Kickham, Peter McEachern,Jason Bridges,Kristie Ferrantella MINUTES Thursday, October 1,2020 This meeting was held via remote participation using ZOOM and YouTube, Pursuant to Governor Baker's March 12, 2020 Order Regarding Open Meeting Lazy Called to order at 10:00 a.m. and Announcements made. Staff: Richard Sears,Assistant Director Finance;Alexandria Penta,Financial Analyst Attending Members: Welch, Kaizer, Hussey,Kickham,McEachern,Bridges, Ferrantella Late arrival: Ferrantella, 10:10 a.m. Early departure: Kaizer, 10:30 a.m. Department Heads: Elizabeth Hallett, Superintendent of Schools; Diane O'Neil, School Director of Facilities; Martin Anguelov,School Chief Financial Officer;David Gray,Sewer Manager Documents used: Copy of minutes for August 13, 20, & 27, 2020; FY2022 Capital Improvement Plan (CIP) Requests Agenda: Motion Motion to Adopt the agenda. (made by: Hussey) (seconded) Roll-call Vote Carried unanimous) //Kaizer, Husse , Kickham,McEachern,Bri.•:e-a e I. PUBLIC COMMENTS None II. OVERVIEW AND DISCUSSION OF FY2022 CAPITAL REQUESTS & OUT-YEAR 1. Nantucket Public Schools (NPS) Discussion Welch—Confirmed the four requests for FY2022. a) NPS: Bobcat Replacement O'Neil — this was presented last year; this is definitely something that needs to be replaced. We prefer using the bobcat over the Kubota. Hussey—Asked if the quote,which is a year old,is still solid. O'Neil—Yes. Kaizer—Asked the typical useful lifespan of new;this was purchased used in 2004. O'Neil—About 20 years;we have staff members who have been good at fixing things in house. This one started having issues about 5 years ago.We also use it to plow. b) NPS: Campus-wide Improvement Plan O'Neil—Last year we asked for$750,000;Ms. Gibson has asked us to request the entire amount this year. We've since moved forward with planning. With 24 Surfside property, we know that if we need a new school, that is where it would go. Baseball and tennis would go on the Backus Lane property and have been approved by the Historic District Commission (HDC). Kaizer—Asked if there will be issues with parking,which is being replaced by the tennis courts. O'Neil—We have a big lot of parking behind the Intermediate School. c) NPS: NPS Building&Ground Improvements O'Neil — This is to do any capital maintenance and repair on our buildings; it is an important appropriation for us. Hussey—Asked how much was spent from this fund last year. Page 1 of 4 CapProCom Minutes for October 1,2020,adopted Nov. 19 O'Neil — About $70,000; she has a bid out now for a new elementary school roof; estimates that to be about$75,000. Welch — The documentation provided of previous year requests and expenses is very helpfuL The list is comprehensive and on a par with lists from other departments. Asked this be updated to include current requests. Kickham—Asked if the school can use on-Island contractors. O'Neil — We have to bid everything out. Hans Dalgaard wins a lot of our bids. She's tied to public bidding laws. There are smaller projects she can use Island contractors for. d) NPS: Pool Parking Reconfiguration O'Neil — This is at the Town's request. It eliminates the curbcut off Surfside Road and have access off Sparks Avenue. This has HDC approval. We gain 16 parking spaces. Welch—Appreciate picking up this project. he personally thinks it will be a big improvement. e) NPS: Outyears O'Neil — Campus-wide Improvement Plan has $750,000 as a placeholder in the outyears. We haven't moved forward with future designs;we have conceptual plans. Hallett—We need to bring in the 24 Surfside Road property transfer going out. Welch—Asked if there were any other projects. O'Neil — Ground equipment has placeholders. IT infrastructure needs to be addressed by Jen Erichsen. She has been looking at robust roof replacements in the out years. Welch — We appreciate the idea of placeholders and being accurate; CapCom will be having discussions with Finance on how to better handle that and develop a policy on how/what to plug in there. Kickham — On placeholders, whether the job or the finances are more important at the time; get to the point where you can say here's the money, do what you can with it. O'Neil—FY2030 shows the placeholder of$15m for a new schooL Welch—As that draws closer,we can have discussions. 2. Nantucket Sewer Department Discussion Welch—Reviewed requests. a) SWR: CMOM Gray — We have performed 300,000 feet of underground inspections. We have approved a contract for Year-1 construction. CMOM came from the Department of Environmental Protect (DEP) as a result of the Sea Street overflow and has mandates we must follow. Welch—He's curious about the percentage of work the Town can take on. Gray—We utilize the camera truck every day. If we get called out on a sewer back up,we use the camera truck to find out what caused the backup. We can charge out the truck and manpower for nuisance calls. b) SWR: New Garage Gray —This was pushed out from past years; we have over $1m of equipment being stored outside. We were trying to go through GSA services but have to bid out design and construction separately. Want a steel garage with office space for our administration as well as training rooms and public meeting spaces. Estimates have been between $200,000 to $500,000. We have very limited indoor space. His ultimate ask is $6m. Hussey—Asked what the$225,000 is for. Gray—This is to get and engineer on board for the design. Welch—IF you take this route, asked if the plan can be easily updated as to costs. Gray — If down the road we find out changes are needed, we can make modifications. If we get to the point we might overstep funding,we will put in just the garage. c) SWR: Dump Truck Gray —The current truck is being used only on site because it can no long go on the road We won't be going for a plow attachment;this will be for construction and maintenance. Hussey—There's a low elective prioritization. Gray—With the current situation,he can live without if he has to;should have been a medium priority. Welch—In the request description it says 1-ton;$100,000 seems too much for a 1-ton truck_ Page 2 of 4 CapProCom Minutes for October 1,2020,adopted Nov. 19 d) SWR: Replace Combination Jet-vacuum Gray —This truck is a water recycler; we can go through a lot of water, which is a huge expense for the Town. The truck he wants has gear coming off the back; that protects the operator when being used and is easier to handle on the road. It helps clean out our manholes and can be used to hydro-excavate.This is a$500k truck and should be stored indoors. Welch—Asked if the power plant uses a single engine or has a separate power plant for the equipment. Gray—One engine operating everything keeps maintenance costs down. e) SWR: South Shore Sewer Gray — This can be complicated; the idea behind it was the Surfside Crossing development; they were looking to tie into Town force mains, which isn't allowed. This would be to install gravity lines from Surfside Road down to the plant; this allows us to remove the pump stations. The area falls into the Miacomet Needs Area. This line could also handle the capacity to include Boulevard and Surfside. The biggest cost saving of combining this with installation of the new force main would be$2.5m in paving. Welch — Asked if the cost is included to decommission the Sherburn and Sachem's Path pump stations and if there is a reuse potential. Gray — The equipment from the pump stations would be kept in stock. We have used a lot of parts decommissioned from other projects. We try to be frugal and creative. f) SWR:Water-saw Sewer Manhole Covers Gray—This stems from Hazardous Mitigation Program;now we have to think about coastal flooding. His biggest concern is that with all fuel being trucked across our roads, he wants all the manhole covers to be water tight in the event of a fuel spill. Most of our downtown covers have a second, water-tight cover. This gives us the ability to replace 42 manholes along the tanker route and that are damaged and need to be replaced. Kickham—Asked the cost per unit. Gray — Per unit average $1500 to $1800; along the truck route we want a more heavy-duty cover. Explained how the Manhole saw increases efficiency in replacing manhole covers. Kickham — Asked how often the bits need to be replaces and if they are reusing existing manhole locations and if there is an adverse effect to sealing the manholes in the event of clogs. Gray — Nothing can get in our out of the system. As far as a relief valve, water-tight covers don't create issues. The only issue would be we have to open and reseal the covers at least once a year. We wouldn't relocate manholes; the current frames are getting bent. The bits on the cutter are easily replaceable; the spares are $42.70 per bit. Hussey—Asked what is the total Ask for Surfside Roads Area Improvements. Gray— Originally it was $5.6m; the Ask was an additional $2m having to do with construction costs. We got a 0% State loan for that. This would get a lot of properties out of the needs area. g) SWR: Outyears FY2023 Gray — A big one would be sewering the Madaket/Warren's Landing area; it originally cost $80m; however,we aren't ready for that. He's got stuff to fix before adding Madaket. `Sconset is another big one but we can do some of it ourselves. Another big one we need to talk about is the PFAs removal and treatment;we know State is coming down with limits in biosolids. We are going to the DEP for being part of a pilot project. Many are in here for discussion. Coastal Erosion is another big issue. Welch—Concerning PFAs. Other than airport and infiltration,asked if there is another source. Gray — (Displays a plastic water bottles.) Here's one. It's in almost every food packaging on the market with microwave popcorn being the highest. It's in our waste stream but we collect it from the biosolids. The technology we are looking at will have the potential to destroy PFAs in waste water and has the potential to treat foam and use the plastic and cardboard as an energy source. Welch—The Admin building,asked if that is separate or a supplement to the new garage facility. Gray — It was originally separate and could again be separate; but, he's going to try to do it as one structure. It's most important to get equipment inside. Welch—Asked what would happen to the 2023 $1m if it is done as part of the garage. Page 3 of 4 CapProCom Minutes for October 1,2020,adopted Nov. 19 Gray — That would go towards the combination structure. FY2024 the stuff jumping out, Baxter Road erosion is not as bad and might be able to push that back another year; if we lost 30 feet along Baxter Road, we have to go into design immediately. Coastal erosion is something we have no control over. Waste Water Lab might be added into the Phase II upgrade. We should do Hummock Pond North and Miacomet at the same time since pipes have to go through Miacomet Welch—He would like to see put on here is the 3'main; that's time sensitive with a big number. Gray—That is under design now; construction could start late 2021-early 2022; doesn't know why it isn't in there. Welch—He'd like it added for consistency sake. Sears — This list does not represent approved projects; we can start the last that way going forward. He can sort the list, so you can see approved, cancelled,and rejected. Gray — The hook truck was dropped off. Also, off the list is the anaerobic digester; though it would be useful,it has less of a priority than coastal erosion and PFAs. He has a document breaking down things he and Mr. Sears are working on. Welch—Appreciate all the information and work being done with Mr. Sears. III. UPDATE ON CIP REQUEST ACCESS Sears —The view access is being handled by the developers;he's not part of that process. He doesn't want to commit to a date or time. Access for FinCom and Select Board will be the same. FinCom has been set up,but he hasn't sent anyone a password;they are currently set up as viewers. IV. RORI REVIEW Welch — This year we've skipped reviewing RORIs after each department presentation; members have access to previous RORIs for comparison. Asked if members want to review the RORIs as in the past or continue as we have this year. Kaizer — Asked if we should be throwing out the RORIs after the presentation unless waiting for additional information. Welch — That is up to the members; we are trying to have time between finishing up presentations and review of articles. Kickham—If there is time available,we should review RORIs while they are fresh in our heads. V. OTHER BUSINESS I. Green Sheet/Committee Reports a. None 2. Good of the Order a. None 3. Date of the next meeting a. Thursday, October 8,2020 at 10:00 a.m. VI. APPROVE MINUTES 1. August 13, 2020 2. August 20, 2020 3. August 27,2020 Motion Already approved September 7th . Roll-call Vote N/A Adjournment: Motion Motion to Adjourn at 11:28 a.m. (made by: Kaizer) (seconded) Roll-call Vote Carried unanimously//Kaizer, Hussey, McEachern,Ferrantella,Kickham,and Bridges-aye Submitted by: Terry L. Norton Page 4 of 4