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Home My WebLink About2020-1-14 ',‘1114 Q L ` R. Town of Nantucket 2020 FEB 21 AM 10: 5t NANTUCKET MEMORIAL AIRPORT 14 Airport Road Nantucket Island, Massachusetts 02554 Thomas M.Rafter,Airport Manager A +• Commissioners Phone:(508)325-5300 Daniel W.Drake,Chairman Fax:(508)325-5306 •` Arthur D.Gasbarro,Vice Chair Anthony G.Bouscaren Andrea N.Planzer Jeanette D.Topham AIRPORT COMMISSION MEETING January 14,2020 The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following Commissioners present: Jeanette Topham, Arthur Gasbarro, Anthony Bouscaren and Andrea Planzer. The meeting took place in the 1st floor Community room at the Public Safety Facility,4 Fairgrounds Rd.Nantucket MA. Airport employees present were: Tom Rafter, Airport Manager, Noah Karberg, Assistant Airport Manager,Jamie Sandsbury,Business and Finance Manager,David Sylvia, Safety and Compliance Officer and Katy Perales, Office Manager. Mr. Drake announced the meeting was being audio and video recorded. Mr. Drake asked for comments on the Agenda;hearing none,the Agenda was adopted. Mr. Gasbarro made a Motion to approve the draft minutes dated 12/10/19. Second by Ms.Planzer and Passed unanimously. Ms.Planzer made a Motion to ratify the 12/18/19 and 1/8/20 Warrants. Second by Mr.Bouscaren Passed unanimously. Public Comment None. Pending Leases/Contracts—Mr. Rafter presented for approval the following contracts: ÷ Weston Solutions- Contract in the amount of $53,650 for Environmental Consulting Services and Site Assessment for per-and polyfluoroalkyl substances.This is an operating expense. + Jacobs Engineering Group, Inc.- Task Order in the amount of $337,187 for design services for the Fuel Farm Rehabilitation Project. This is a capital expense. McFarland Johnson,Inc-Task Order in the amount of$22,700 for initial design services for the Fuel Farm Upgrades Phase III Project. This is a capital expense. • • I Mr. Gasbarro made a Motion to approve the contracts as presented, Second by Ms. Topham and Passed unanimously. Pending Matters—Mr. Rafter reported on: + 050916-1 Crew Quarters Development-Topic will be discussed at the Long-Range Planning Sub Committee Meeting on February 7,2020.Mr.Rafter will meet with Diana Brown from Nantucket Community Sailing to tour their new facility as potential off- season housing for Airport employees. + 091019-01 Town Government Study Committee-Mr. Rafter reported that questions regarding the warrant article were asked by the Town Government Study Committee and are being addressed. 011420-1 Rates and Charges Public Hearing proposed to be scheduled for February 11,2020- Noah Karberg, Assistant Airport Manager, reviewed proposed draft changes to the Nantucket Memorial Airport Rates and Charges. Mr.Drake and Mr.Gasbarro discussed and offered to the Commission a suggestion that all parking violations be$50.00 per day.As of now the lower lot is a cheaper violation.The commission agreed that all parking violations should be $50.00 per day and asked for this change to be made in the Rates and Charges. Mr. Gasbarro asked how much of the study that was commissioned last year was used to develop these changes. Mr. Rafter explained that the study that was used last year, created a rates and changes model which provides guidelines to what areas to focus on and what the impacts will be. Mr. Gasbarro asked if the advertising rates and charges were reviewed. Mr. Rafter explained that the advertising consultant recommended starting out with one rate,and as the program and volume develops to look at potential changes every few years. There were some increases in certain categories last year. Mr. Drake asked how frequent other airports increase rates and charges. Mr. Karberg explained that most major commercial airports will do an annually or quarterly revision based on their methodology and level of activity. Mr. Gasbarro asked about the APU overlap fee. Mr. Rafter explained that he will research the possibility of this addition and its impacts on the Airport. Mr. Rafter explained that the implementation could be challenging, as there are a number of reasons that an aircraft could be waiting. The Commission agreed to have APU overlap fees listed as TBD(To Be Determined)in the rates and charges. There will be an environmental subcommittee meeting planned for further discussion. Finance-Mr. Rafter reported on: 111219-3 FY2021 Preliminary Budget-Mr. Rafter explained that there have been no changes since the last version that was presented at the December 2019 Commission meeting,which reflects no reliance on Retained Earnings.Expenses increased due to professional services, directly related to potential legal costs.Revenue increased due to CPI and land rentals. Mr. Gasbarro made a Motion to approve the proposed FY2021 final budget as presented for the Nantucket Memorial Airport Enterprise Fund, Second by Ms. Topham and Passed unanimously. 1/14/20 Airport Commission Meeting Page 2 of 5 1 011420-2 Capital Projects Update-Mr.Rafter presented the capital projects update,requesting supplemental funding for the Fuel Farm Rehabilitation. Mr.Gasbarro made a Motion to approve the revised capital request summary for FY2021,Second by Ms. Topham and Passed unanimously. 011420-3 Parking Report-Mr.Rafter reviewed the parking report.In 2018-2019,gross revenues increased 10%,violations revenues increased 56%,total gross receipts increased 15%and net revenue increased 21%or$14,299.Year to date reports shows gross revenue increased 20%, violation revenue increased 11%,total gross receipts increased 19%and net revenue increased $23,422. 011420-4 Financial Statements and Schedule of Passenger Facility Charges and Expenditures FY2019-Mr.Rafter reported on the audit of the FY2019 fmancial statements and schedule of passenger facility charges and expenditures. The audit is clean,and the Airport is reported to be compliant with PFC charges and expenditures. Manager's Report Project Updates—Mr.Rafter reported: + Bunker Road Drainage- Infiltrator has been installed and is working. The Maintenance Department will maintain the dry well and catch basins. Working with engineers to develop a drainage plan for the entire airport. + Security Project Phase I-Contractors are completing security and safety training,getting badged and will begin work. 4- Security Project Phase II- Bids available January 14th and are due February 25th. A meeting will be held on January 31'with FAA to determine the eligibility levels for the entire security project. + EA/EIS-Environmental Notification Form(ENF)was submitted and a public meeting was held December 18,2019,with one member from the public who attended.Comments from agencies are being addressed.Expecting a response this week. • PFC Application#2-Sent consultation letter to FAA for approval. 4- Fuel Farm Rehabilitation- Project was transferred to Jacob's Engineering Group, Inc. Project is planned for one construction season..May be split into two projects,as one-part deals with firefighting and the other part deals with fuel,pluming and piping. + Taxiway E- 60% design complete. Meeting was held with FAA and MassDOT to go through the 60%design.Estimated cost has increased back to$19 million. • TSA Floor Replacement-replacing the flooring in TSA offices due to a flooding issue, which maintenance has resolved. RFP/IFB Bid Status—Mr.Rafter reported on: • Request for Expression of Interest- Hangar Development- Received one proposal expressing interest in building a Hangar which is under review. + Land Appraisals- proceeding with appraisals for various properties in accordance with the Airport's previously established policy. 4- Request for Expression of Interest(REO1)-Freight Hangar-Developing an REOI for the Freight Hangar. Working on developing RFP's and Leases for the following- + Hold Room Concession + Fuel Farm Inspections 1/14/20 Airport Commission Meeting Page 3 of 5 + On-Call Engineering 4- Parking Management Services Operations—Mr. Rafter reported: 9 FAA made a public statement regarding revoking the license of Nantucket Express. According to the state website, Nantucket Express was disbanded in June 2019 by court order. Legal is looking into potential impacts on operators and pilots at the Airport. • Transitioning to X-1 software in the Fixed Based Operation (FBO). Statistics—Mr.Rafter reviewed the November 2019 statistics: + Operations are up 12.58%from November 2018; and up 18.26%from last FYTD. • Enplanements are down 12.01%from November 2018;and up 6.90%from last FYTD. 9- Jet A Gallons are up 38.03%from November 2018; and up 2.46%from last FYTD. 4- Jet A Gallons are up .01%from December2018. • AvGas Gallons are up 7.67%from November 2018; and down 3.52%from last FYTD. • AvGas Gallons are up 22.25%from December 2018. 4- Freight is down 11.55%from November 2018; and down.79%from last FYTD. 4- 0 Noise complaints were filed for December 2019. Personnel Report- None. Commissioners Comments- 11/26/19 Long Range Planning Draft Minutes-Will be submitted to the Committee for approval. Mr. Drake reported that there will be a Long-Range Planning Sub-Committee Meeting Schedule for February 7,2020. Public Comment None. Having no further business for Open Session, Mr. Gasbarro made a Motion to go into Executive Session,under G.L.Chapter 30A, Section 21A,not to return to Open Session,to review Executive Session Minutes as enumerated on the Agenda; Clause 3: To discuss strategy with respect to the litigation regarding the Gatto claim,where the Chair has determined that an open session may have detrimental effect on the litigating position of the Airport Commission.; Clause 3: To discuss strategy with respect to the litigation regarding Walsh,where the Chair has determined that an open session may have detrimental effect on the litigating position of the Airport Commission; Clause 3: To discuss strategy with respect to collective bargaining,where the Chair has determined that an open session may have detrimental effect on the bargaining position of the Airport Commission. Second by Ms.Topham and Passed unanimously,by the following roll-call vote: Mr. Bouscaren-Aye Ms. Topham-Aye Ms. Planzer-Aye Mr. Gasbarro-Aye Mr.Drake-Aye Meeting adjourned at 6:09pm. 1/14/20 Airport Commission Meeting Page 4 of 5 Respectfully submitted, Lillian Sylvia,Recorder Master List of Documents Used 1/14/20 Agenda including Exhibit 1 12/10/19 Draft Minutes 12/18/19 Warrant Signature Page 1/8/20 Warrant Signature Page Weston Solutions Contract Jacobs Engineering Group,Inc.-Task Order No.6 McFarland Johnson,Inc.-Task Order MJ-N-19 Draft Rates and Charges FY2021 Final Budget FY21 Capital Request Summary Parking Report Report on Examination of the Basic Financial Statements Schedule of Passenger Facility Charges and Expenditures FAA Press Release-Nantucket Express November 2019 Monthly Statistical Report 11/26/19 Draft Long-Range Planning Subcommittee Minutes 1/14/20 Airport Commission Meeting Page 5 of 5 AP