HomeMy WebLinkAbout2019-12-12CapProCom Minutes for December 12, 2019, adopted Jan. 9, 2020
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Town of Nantucket -'
'TH CLEF -
Capital Program Committed;?g JAN 13 PM 1:39-4
www.nantucket-ma.gov
Members: Stephen Welch (Chair), Pete Kaizer (vice chair), Richard Hussey (Secretary), Christy Kickham,
Peter McEachern, Jason Bridges, Nat Lowell
MINUTES
Thursday, December 12, 2019
1 Milestone Road, Wannacomet Water Company, Conference —10:00 am
Called to order at 10:04 a.m. and Announcements made.
Staff Brian Turbitt, Director Finance; Terry Norton, Town Minutes Taker
Attending Members: Welch, Kaizer, Hussey, Kickham, McEachern, Bridges
Absent Members: Lowell
Late arrival: Bridges, 10:15 a.m.
Documents used: Copy of minutes for December 5, 2019; RORI software forms
Agenda adopted by unanimous consent.
11. APPROVE MINUTES
1. December 5, 2019: No action at this time.
1 M&I us I• 1 • • 1 •
1. Finalize and Recap RORIs and Ups/Downs
Discussion Welch — Hopes to get to the point where we can decide which projects get a positive
recommendation and which get a negative recommendation. Provided a run-down of RORI
data on capital requests active for FY2021. Noted that software issue caused some RORIs to
register zero values and that if those values were included in the average recommendations
would be made on incomplete data; however, none appear outside a standard of deviation
affecting averages in a way that would be negative to our purposes; noted no contentious
requests, which if they're were would indicate a wider deviation. Suggests that as with last FY
processing any requests ranked 10% or more below the RORI average are automatically called
to receive discussion and potentially a negative recommendation. Noted couple of items
highlighted in purple have information not accessible to CapCom and others not yet in the
system (e.g. Senior Center). Requested additional details on scope of work for the Fulling Mill
project to. finalize review. Initiated discussion of requests having RORI averages below 50.1%.
Kickham — When an item keeps coming up, we either take it off or approve; feels it is a waste
of time when a request comes up year after year.
Welch — Last year we chose that project ranked 10% below the average get a negative
recommendation.
Kickam — Likes that idea and suggested doing that again.
Discussion: Review of projects that will receive positive recommendations and their funding
amounts and sources and which projects will receive negative recommendations.
Turbitt — Projects that will be funded through reappropriation of funds will fall under Article
10. Permanent Traffic Data Collection is an extenuation of a previous request to purchase and
install the equipment. Cobblestone Improvements was allocated $250,000 last year; this isn't a
new project; nothing has been spent out of that $250,000.
Motion to Level Fund Cobblestone Improvements at $250,000. (made by: Kickham)
Adopted by unanimous consent.
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CapProCom Minutes for December 12, 2019, adopted Jan. 9, 2020
Turbitt – The Town Administrations recommendation for Newtown Road Improvements is to
fund it at $1m. The amount for Lover's Lane was established by dividing the request for Lover's
Lane/Okorwaw/Monohansett Improvements in half.
Welch – Requested a more refined number for the Lover's Lane Road Improvements from
Mike Burns through the Department of Public Works (DPW) director—for FY21 this was
originally three project areas of differing size and complexity (ie.—scope) but while two were
pushed to out years the cost was reduced to 1/3 the original ask—suggests amount of the
request be tailored to anticipated costs.
Turbitt – $2.8m was requested for Waitt Drive for construction from 2 Fairgrounds to Ticcoma
Way. $3.7 was requested for the Amelia Drive Improvements to include the cut-throughs to
Waitt Drive; will change name to include "with accesses". Regarding DPW fleet requests, the
Town has electric vehicles recharging stations, which aren't dedicated to Town vehicles; if DPW
gets an electric vehicle, we will need to put a recharge station out at the DPW. We are getting
more recharge locations.
Discussion: DPW Fleet: Electric Vehicle down, Street Sweeper up, Dump Truck up, F-350
down, Ford Rangers up.
Fire Department: Advance Life Support equipment up, Self-contained Breathing Apparatus up,
Trench Rescue Equipment down.
Kickham – He'd like to see the trench equipment moved to an out -year to give the Town an
opportunity to establish protocols for contractors to mitigate the need for it.
Discussion: IS/GIS: all requests up.
Marine: Patrol Boat need information.
Police Department: LORAN Site Sewer Connection up with expandable capacity, Public Safety
Auxiliary Building (PSAB) up
McEachern – He's looking at a Town building, owned by the Town and used by all
departments with one mechanic working on all Town -owned vehicles rather than each
department having separate buildings with separate mechanics.
Welch – He understands this is for secure storage of equipment and rolling stock, which is
important but that mechanic service areas are no longer part of the auxiliary building design.
Agrees that there is greater efficiency having mechanic services in one building, noted that
according to comments at a prior CapCom meeting the DPW fleet mechanic is doing some
work on vehicles from other departments. The $3m for the PSAB is a concern related to all the
other needs and requests, but this will always be used and the cost to wait seems only to
increase.
Discussion about holding the PSAB for the Facilities Master Plan (FMP).
Turbitt – The purpose of the FMP is to be able to get proper and accurate quotes for insurance
and to track maintenance of buildings.
Kickham – To him it makes sense to wait for the FMP before approving the Auxiliary Building.
Welch – Noted that the PSAB would free up at least three bays at 2 Fairgrounds Road, perhaps
four, currently used by police/fire/marine for equipment storage which could be upgraded for
meeting space.
Discussion: Schools: Boiler Replacement up, IT Infrastructure up, Nantucket Public School
Building Improvements up, Campus -wide Improvement Plan up.
Town Administration: Town -wide Security Measures up, Town -wide Document Management
up, Island -wide Underground Feasibility Study down
Welch – Our comment on the Feasibility Study is that it can supplement the FMP, the Hazard
Mitigation Plan (HMP), and Coastal Resiliency Advisory Committee (CRAC) efforts.
Discussion: HMP: Fulling Mill Road need more information to come to a decision regarding the
dollars.
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CapProCom Minutes for December 12, 2019, adopted Jan. 9, 2020
Turbitt — His understanding is that a Fulling Mill Resident is planning to pay for the engineering
and design and turn it over to the Town; however, there is not 100% certainty that is happening.
Read the request aspect regarding the public-private partnership; that came out of the HMP.
Motion to move the Fulling Mill Road project to an outyear. (made by: McEachern) Carried
unanimously
Discussion: HMP: Children's Beach Stormwater Pump up.
Turbitt — Regarding the Airport AIP project 19-03, security upgrades, is rated 67.3%, they sent
something testing that would add $4m; they have 90% Federal Aviation Administration and 5%
State funding approved for that. The total request will be $6m with the Airport share being
$100,000.
Welch —We will mention the update at the Monday Joint Meeting. We'll have more information
at the December 19 meeting.
Discussion: Airport: Airport Maintenance Equipment up; Airport Water Quality Testing for
$250,000 will be recommended, for which there are no details but is a legal issue.
Sewer: Replace F-550 dump truck upgrade down; Wastewater Lab up; Sewer Design up; South
Valley Pump Station up; Airport Road Pump Station Upgrade up; South Shore Road up; 108-
120 Baxter Road Sewer Line Design and Construction.
Welch — Reviewed information on the dump truck, from within software. The upgrade to the
Wastewater lab is a legal mandate. For Baxter Road Sewer Line, agreed additional information is
required to make an informed decision, perhaps proceed on design at this point; confirmed we
can get that December 19.
Bridges — Suggested approving the design only at this time to show we are going forward with
it.
Discussion: Solid Waste: Repairs up; Conveyor up.
Water: Washington Street Extension Water Main up.
Motion to Advance with a Positive Recommendation for FY2021 all those discussed and
duly noted as "up" and that any outyears with additional notes will be included as
outyear and any requiring additional information as "up" as tentative requiring
additional information from Department Heads to be discussed on December 19, 2019.
(made by: McEachern) Carried unanimously
IV. OTHER BUSINESS
1. Member Comments
a. None
2. Date of the next meeting
a. Monday, December 16, 2019, 4:00 p.m. at 4 Fairgrounds Road Community Room;
Joint Meeting: Select Board, Finance Committee, Capital Program Committee.
b. Thursday, December 19, 2019.
Adjourned at 12:04 p.m.
Submitted by:
Terry L. Norton
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