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HomeMy WebLinkAbout2019-11-12Town of Nantucket NANTUCKET MEMORIAL AIRPORT 14 Airport Road Nantucket Island, Massachusetts 02554 Thomas M. Rafter, Airport Manager /"1 Commissioners c.n Phone: (508) 325-5300 Daniel W. Drake, Chairman co Fax: k508).325-5.306 Arthur D. fl- asbarro, Vice Chair Anthony G. Bouscaren Andrea N. Planer Jeanette D. Topham AIRPORT COMMISSION MEETING November 12, 2019 The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following Commissioners present: Jeanette Topham, Arthur Gasbarro, Andrea Plazner, and Anthony Bouscaren. The meeting took place in the 1' floor Community room at the Public Safety Facility, 4 Fairgrounds Rd. Nantucket MA. Airport employees present were: Tom Rafter, Airport Manager, Noah Karberg, Assistant Airport Manager, David Sylvia, Safety and Compliance Officer, Katy Perales, Office Manage and Lillian Sylvia, Administrative Assistant. Mr. Drake announced the meeting was being audio and video recorded. Mr. Drake asked for comments on the Agenda; hearing none, the Agenda was adopted. Ms. Planzer made a Motion to approve the draft minutes dated 10/8/19. Second by Mr. Bouscaren and Passed unanimously. Ms. Topham made a Motion to ratify the 10/23/19 and 11/6/19 Warrants. Second by Mr. Bouscaren Passed unamiously. Public Comment None. Pending Leases/Contracts — Mr. Rafter presented for approval the following lease agreements and contracts: * Tidal Creek Corportation — Lease Amendment in the amount of $122,844 for an increase of 8,714 square feet based upon a newly completed land survey. Original annual rent was $102,366. * Island Kitchen- License Agreement for catering at the Airport. $1,500 Annual Business fee plus 25% airport catering fee. Expires 11/12/2020. * Jacobs Engineering Group, Inc: Task order in the amount of $1,074,400 for design services to reconstruct, strengthen, mark, light and sign taxiwy E and to reconstruct stub taxiways A,B,C, D and relocate Taxiway A. Expires 2/28/2022. This is a reimbursable capital expense. + LaVangie Electric Company, Inc: Contract in the amount of $1,690,000 for phase 1 of safety and security project access control upgrades. Expected funding is 90% from FAA, 5% from MassDOT and 5% from Nantucket Airtport. This is a reimbursable capital expense. + Community Data Platforms- Contract in the amount of $25,000 for a leakage study to analize airport data. Intended to show JetBlue the value of extended service. Deliverable will be submitted by 4/4/2020. This is an operating expense. Commissioner Comments: Ms. Topham asked if the Airport would own the entire study from Community Data Platforms. Mr. Rafter explained that there is language in the contract that states that ownership remains with Community Data Platforms, but the Airport has the rights to it, without a cost. Mr. Gasbarro does not believe the Airport should spend $25,000 for a leakage study. Mr. Rafter explained that the Data Platform information provides the airlines with information that they don't know, and that there are a lot of Airports competing for the same air service. Mr. Gasbarro made a Motion to approve the Tidal Creek Corporation Lease Amendment, Island Kitchen Catering Licesnse Agreement and Jacobs Engineering Group, Inc. Contract, Second by Mr. Bouscaren and Passed unanimously. Ms. Topham made a Motion to approve the contract with LaVangies Electric, Inc. for the Safety and Security project access control upgrades with the further stipulation that the Chairman or Vice Chairman can sign the contract when it is received. Second by Mr. Bouscaren and Passed unanimously. Mr. Bouscaren made a Motion to approve the Community Data Platforms Contract, Second by Ms. Planzer and Passed with the following roll call vote: Mr. Bouscaren- Aye Ms. Topham- No Mr. Gasbarro- No Ms. Planzer- Aye Mr. Drake- Aye Pending Matters — Mr. Rafter reported on: * 050916-1 Crew Quarters Development- Recevied financial risk analysis model from consultant. A Long Range Subcommittee meeting is scheduled for November 26, 2019 to look at the study in more detail, and decide the priority of this project. Mr. Bouscaren asked Airport peronsel's need for housing. Mr. Rafter explained that the airport has been limited in hiring potential employees due to lack of housing on Nantucket, and that there are current employees who commute from the mainland because they do not have housing on the island. If not used by airport employees, this housing can also be offered to town police officers and fire fighters. Mr. Rafter explained that the analysis shows the risk of moving forward with the project. * 091019-01 Town Government Study Committee- Mr. Rafter reported that he attented the most recent meeting of the Town Government Study Committee. Legal drafted a warrant article, that would allow the Select Board to appropriate funds for Capital items at the Airport. The draft warrant article has been sent to the Town Government Study Committee, Finance Commitee and Capital Committee. 11/12/19 Airport Commission Meeting Page 2 of 5 111219-114 Airport Road Declaration of Surplus Property- Mr. Rafter reported the Declaration of Surplus Property is to allow the Airport to begin the process of developing a Request for Proposals (RFP) for the concession space in the hold room tent. Mr. Gasbarro made a Motion to approve the Declaration of Surplus Property for the 153sgft. of general concession space, Second by Ms. Planzer and Passed unanimously. Finance- Mr. Rafter reported on: * 111219-2 FY2020 First Quarter Update- Mr. Rafter reviewed the quarterly update. Revenues increased by 4% or $394,000 driven primarily by rental income. Expenses decreased by $744,044. This report did not include payment of budgeted retirement plan contributions of in the amount of $637,000. General insurance expenses increased by $27,000. Debt service was down 3% as opposed to 13% as reflected in the report. * 111219-3 FY2021 Budget Status- A rough draft of the budget for 2021 was reviewed. Administration is waiting for feedback from department heads. Reflects no reliance on Retained Earnings or the Fuel Revolver. Revenue increase is driven by land Fair Market Value (FMV) increases that were negotiated. * 111219-4 Holiday Sales Report: Columbus Day- Sales decreased by 46% or $143,000. It is believed that, like other business's on island, the decrease was due to weather. Manager's Report Project Updates — Mr.Rafter reported: • Bunker Road Drainage- Contract was executed and infiltrators will be installed. Working with engineers on a drainage and maintenance plan. • Seasonal Hold Room- The tent has been removed and stored. • ALP Update (Geometry Analysis) — Received feedback from FAA and responded with comments on the recommendation of converting runway 12-30 to taxiway Charlie. • Security Project- Received bids for phase one and working with Finance to address funding. Moving forward with Phase two bidding. • EA/EIS- Waiting for draft. • Fuel Farm Rehabilitation- Spoke with the fire chief regarding an alternative fire suppression system. Once it is determined how to proceed engineers will finalize the scope and design will begin. • Taxiway E- Received 30% design and the permitting process is moving forward. Soil investigation and survey work has been completed. RFP/IFB Bid Status — Mr. Rafter reported on: • Request for Expression of Interest- Request for hangar development. Responses are due December 6, 2019. • Land Appraisals- Waiting for quotes for appraisal work to be done. Working on developing RFP's and Leases for the following- • Freight Hangar • Hold Room Concession • Legal Services 11/12/19 Airport Commission Meeting Page 3 of 5 + Fuel Farm Inspections + On -Call Engineering + Parking Management Services Operations — Mr. Rafter reported: + Converting FBO software from Total FBO to X1FBO. + Staff attended the Hyannis career fair at Barnstable Airport on October 15, 2019. + Pre -season meeting for winter preparation will be held on November 20'. + Looking into a Lost and Found operating system. + JetBlue is indicating a peak of 11 flights/day for next season. American has announced once -a -week seasonal service to Philadelphia + Operations and Maintenance staff coordinated with the School Department for the Senior Class photo, which was taken on the runway. Statistics — Mr. Rafter reviewed the September 2019 statistics: + Operations are up 22.7% from September 2018; and up 14.17% from last FYTD. + Enplanements are up 4.27% from September 2018; and up 9.01% from last FYTD. + Jet A Gallons are down .4% from September 2018; and up 3.56% from last FYTD. + Jet A Gallons are up 12.48% from October 2018. + AvGas Gallons are up 6.41 % from September 2018; and down 3.43% from last FYTD. + AvGas Gallons are down 12.35% from October 2018. + Freight is down 3.70% from September 2018; and up .55% from last FYTD. + 38 Noise complaints were filed for August 2019 compared to 21 in August 2018. Personnel Report- + The Town held its annual employee recognition event. Several airport staff were recognized for their milestone anniversieres of working for the Town of Nantucket. The Commission would like to recognize these employees in the future. Commissioners Comments - Mr. Bouscaren asked about Allies Air Freight business. Mr. Rafter explained that Allies provides both flights through the FBO and freight services through their leased hangar Mr. Drake mentioned discussing the use of retained earnings funds and coming up with recommendations, followed by a policy of how these funds should be used. Public Comment None. Having no further business for Open Session, Ms. Topham made a Motion to go into Executive Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review Executive Session Minutes as enumerated on the Agenda; Clause 3: To discuss strategy with respect to the litigation regarding the Gatto claim, where the Chair has determined that an open session may have detrimental effect on the litigating position of the Airport Commission.; Clause 3: To discuss strategy with respect to the litigation regarding Walsh, where the Chair has determined that an open session may have detrimental effect on the litigating position of the Airport Commission; Clause 3: To discuss strategy with respect to collective bargaining, where the Chair has determined that an open session may have a detrimental effect on the bargaining position of the Airport Commission. Second by Mr. Gasbarro and Passed unanimously, by the following roll -call vote: 11/12/19 Airport Commission Meeting Page 4 of 5 Mr. Bouscaren- Aye Ms. Topham- Aye Ms. Planzer- Aye Mr. Gasbarro- Aye Mr. Drake- Aye Meeting adjourned at 5:46 pm. Respectfully submitted, Lillian Sylvia, Recorder Master List of Documents Used 11/12/19 Agenda including Exhibit 1(Handout) 10/8/19 Draft Minutes 10/23/19 Warrant Signature Page 11/6/19 Warrant Signature Page Tidal Creek Corporation Lease Amendment Island Kitchen Catering Licesnse Agreement Jacobs Engineering Group, Inc.- Task Order No. 5 Community Data Platforms Contract (Handout) Housing Cost Analysis- Technical Memorandum Housing Cost Analysis Model Draft 2020 Warrant Article Regarding Charter Changes Declaration of Surplus Property FY2020 First Quarter Update FY2021 Budget Status September 2019 Monthly Statistical Report 11/12/19 Airport Commission Meeting Page 5 of 5