The URL can be used to link to this page

Home My WebLink About2019-11-21CapProCom Minutes for November 21 2019 adopted Dec. 5 `1 �d CLE Town of Nantucket Capital Program Committee 2019 DEL, -5 AM 11: 5S ww.nantucket-ma.gov Members: Stephen Welch (Chair), Pete Kaizer (vice chair), Richard Hussey (Secretary), Christy Kickham, Peter McEachern, Jason Bridges, Nat Lowell MINUTES Thursday, November 21, 2019 1 Milestone Road, Wannacomet Water Company, Conference —10:00 am Called to order at 10:02 a.m. and announcements made. Staff: Libby Gibson, Town Manager; Brian Turbitt, Director Finance; Rebecca Woodley -Oliver, Assistant Procurement Officer; Alexandria Penta, Financial Analyst Attending Members: Welch, Kaizer, Hussey, Kickham, McEachern, Bridges, Lowell Department Heads: None Documents used: Copy of minutes for October 10, 24, 31 & November 14, 2019; Capital Improvement Plan (CIP) Requests; RORI Forms. unanimous consent. 1. None APPROVE11. 1. October 10, 2019: Motion to Approve. (made by: Lowell) Carried 6-0//Welch abstain 2. October 24, 2019: Motion to Approve. (made by: Lowell) Carried 6-0//Welch abstain 3. October 31, 2019: Motion to Approve. (made by: Lowell) Carried 6-0//Welch abstain 4. November 14,2019: Motion to Approve. (made by: Lowell) Carried 6-0//Welch abstain 1. Department Public Works (DP)XI) Discussion a. Presentation of FY2021 and Out -Year Requests. Welch — He did not ask that the DPW Director Rob McNeil attend this meeting. Mr. McNeil had presented his annual list of facilities repair projects, which are in the area of $600,000. Another portion is that we will be subject to reappropriation at Town Meeting for the Town to enter into a Facilities Master Plan (FMP). The Town will engage a consultant to asses and prioritize to help our town leaders make investments moving forward. His understanding on the facilities requests is that until the master plan is completed, Town administration will put forward dollar numbers in rage of what was requested and approved last year. We need to understand the categories, so we can have a dollar amount in our heads while filling out RORIs. We had also asked for expenses were and might be a type of bench mark for submitting the report. We don't have back up information for this year's requests. The requests for this year are far in excess of last year; last year's requests totaled $lm and this year is $3.4m. The IMP plan will be approved and money appropriated; it will set priorities. Gibson — Mr. McNeil doesn't have a facilities director and so is overwhelmed in getting everything done. She agrees the $4m is a lot, but we don't have the resources available to put the packet together. She doesn't think Mr. McNeil would be upset of the rates were reduced or projects put off for a bit. Welch — The idea is not to zero fund but reassess going into the next fiscal year. Gibson — She wants to talk to Mr. McNeil about which of the projects are the ready to move forward, not necessarily shovel ready. Kickham — Asked what Mr. McNeil's ability is to get any of these started if he's maxed out. Page 1 of 3 CapProCom ;Minutes for November 21, 2019, adopted Dec. 5 Gibson — She doesn't know at this time. She hopes the facilities director will be filled soon. Lowell — Asked what the qualifications for the job are and couldn't someone local do the job. Gibson — She doesn't believe the CapCom should not get into who needs to be hired but she understands what he's getting at. Lowell — Asked if there is a way for DPW to have certain funding to do smaller projects. Welch — We entertained that idea a couple of years ago: there would be a category with some specificity to it. He's having trouble with being comfortable recommending a jump from $lm to $4m at the joint Select Board/Finance Comrnittee meeting. If we are going to keep these high numbers, we need extra information; conversely leveling the funding with last year's level, acknowledges the fact it is more in line with what can be accomplished. Suggested we come to a general settlement subject to Mr. McNeil letting us know if there are any large increases over last year. The RORI is to evaluate a particular project; we don't have that, we have categories. We need to rely on the dollar number associated with each category-. For example: Municipal bathrooms last year was $250,000, this year it's $600,000, and in 2022 it goes back to $250,000. That makes it hard to rank that against other projects. Kickham — We need to keep in mind what we want our report to say in absence of supporting documentation. Thinks Mr. McNeil should be at the joint meeting to comment and answer questions. Welch — Level funding can be substantiated to some degree in the report. Agrees department heads should be at the joint meeting. In the meantime, we should level fund at last year's level and ask for substantiation and documentation of any remediation from that through Finance or Town Administration. Asked Ms. Gibson's thoughts on the level funding. Gibson — Conceptually she supports the level fund; however, some thought should be given to some of the level funding, i.e.: she doesn't think the ADA upgrade can be level funded at $50,000 but not $600,000. Welch — He'd be comfortable level funding at the FY2021 level for all categories. If there is something over that, it needs to be substantiated with documentation. Bridges — Pointed out there are only two meetings before the December 16' joint meeting. PROJECT 1. Review of the RORI Project Forms Discussion Welch — We have a meeting scheduled for December 5' for review and discussion of citizen requests, funding sources, recap to date, resolve open items, and preliminary RORI review. On December 12`' we would be finalizing the RORIs and voting on our ups and downs for dollar numbers. Today he'd like to get a jump on the December 5 meeting; that means getting our RORIs done. Turbitt — The duplicate and triplicate RORIs are supposed to be manually removed today. All Hazard Mitigation projects are coming out. List of projects going forward this year and discussed at this time — Town IT: Network infrastructure, Server Reorientation, Replace Town Computers; Town Administration: Town -wide Document Management System, New Senior Center, Town - wide Security Measures, Underground Wire Feasibility Study; Fleet; Facilities: Annual Facilities Paving Updates, Town -wide FMP; Fire Department: Replace Engine 7, Replace Ambulance 1, Replace SCBAs, ALS Equipment; Nantucket Memorial Airport: Airport Taxiway Maintenance, Operations; Nantucket Public Schools: Building Improvements, Campus -wide Improvement Plan, Camera Replacement, IT Infrastructure, Boiler; Our Island Home (OIH): Sprinkler System; Gibson — Provided an update on new OIH building; no new capital request for this year. Sewer: Membrane, 1 -ton F-550 dump truck, South Shore Road Sewer, Pumphouse Upgrades, Upgrade to Testing Lab; Page 2 of 3 CapProCom Minutes for November 21, 2019, adopted Dec. 5 Wannacomet Water Company: `Sconset Water Main Replacement, SWEP, New Water Source Investigation; Transportation: Sidewalk Improvement Plan, Bartlett -Surfside Road Roundabout, Newtown Road Improvement, Lovers Lane Road Improvements, and Waitt-Amelia. Road Improvements. Welch — Reconfirmed that department heads will be at the Joint meeting with CapCom, Finance Committee, and the Select Board on December 16, 2019. Turbitt — The duplicate projects will be removed from the RORIs today. He didn't ask that future years items be removed; he'll double check that. Welch — Reviewed tasks for members to complete by the December 5`' and December 12"' meetings. V. OTHER BUSINESS 1. Green Sheet/ Committee Reports: a. None 2. Member Comments: a. None 3. Date of the next meeting: a. Thursday, December 5, 2019, at 10:00 a.m. in Wannacomet Conference Room, 1 Milestone Road Review of "call list" additional information and funding sources discussion. Adjourned at 11:42 a.m. Submitted by: Terry L. Norton Page 3 of 3