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HomeMy WebLinkAbout2019-11-14CapProCom Minutes for November 14, 2019, adopted Nov. 21 v s r+ t Town of Nantucket Capital Program Committee ?013 'I'V 25 p;!' 1: 2 \x-Nx-N .nnntucket-ma.gov Members: Stephen Welch (Chair), Pete Kaizer (vice chair), Richard Hussey (Secretary), Christy Kickham, Peter McEachern, Jason Bridges, Nat Lowell MINUTES Thursday, November 14, 2019 1 Milestone Road, Wannacomet Water Company, Conference -10:00 am Called to order at 10:01 a.m. and Announcements made. Staff Libby Gibson, Town Manager; Brian Turbitt, Director Finance; Rebecca Woodley -Oliver, Assistant Procurement Officer; Alexandria Penta, Financial Analyst; Terry Norton, Town Minutes Taker Attending Members: Welch, Kaizer, Hussey, Kickham, Bridges, Lowell Absent Members: McEachern Department Heads: Rob McNeil, Director Department Public Works (DPW); Mike Burns, Transportation Planner Documents used: Copy of minutes for October 10, 24, & 31, 2019; Capital Improvement Plan (CIP) Requests; Transportation Improvement Plan (TIP); Strategic Plan A-Qenda adopted by unanimous consent. None APPROVE1. 1. Motion to Hold the minutes for October 10, 24, & 31 for review. (made by: Hussey) Carried unanimously • 1 1[ON13 0 WVAIVA111-11 W0101ITST41 OT• 1. Department of Public Works (DPW), Facilities & transportation Discussion a. Presentation of FY2021 and Out -Year Requests. McNeil - Town Sidewalk Repair continued to greatest degree the contract allows; reviewed the order of sidewalk repairs. Welch - Asked about the review process for Main Street and having money in the cue for permits. McNeil - There is a reviewed process for feedback from committees; also, we are raising public awareness and involvement. Bridges - Asked which sidewalks the FY2021 appropriation is for. McNeil - The Easy Street and lower Broad Street sidewalks. We are refining the work scope and cost of what can be accomplished within a year. We will be working with Finance on having two interested contractors; we have an alternative contractor working Judith Chase Lane; regular contractor had conflicting jobs but will pick up this month. Kiekham - Asked if the new sidewalk is extending to a cut pavement at the end of Judith Chase Lane where it comes into Pine Street. McNeil - No, it's to accommodate the removal of the curb where we'll turn the corner and cross Judith Chase to Pine Street. Burns - Bardett/Surfside Roundabout: the $267,000 is an estimate on the cost of easement acquisition. Doesn't have the final design fees; but proposed a balance of $172,000 through construction phase services. Welch - Asked for clarification on if the $3m is FY2021 or FY2022. Page 1 of 5 CapProCom Minutes for November 14, 2019, adopted Nov. 21 Burns — We are taking State funding for this project. This project will reduce CO' by lm units per year. We will use Federal aid of $2.5m plus for this. Lowell — It's in the TIP, asked about the grade we'd give this in support of Strategic Plan- Woodley-Oliver — We can make a note it is in the TIP, but it is part of the Strategic Plan. Kaizer — Confirmed that funding in FY2021 is for design and in FY2022 will be for construction. Turbitt — The $3.3m has been in the plan forever; this is the first he's heard about the $267,000. Welch — We will review in the RORI what was discussed today; out of pocket $267,000 with State funding of $2.5m. Bridges — Asked we have to request the $3.3m. Turbitt — He doesn't know what type of grant it is. If it's a grant where the Feds do the work, no. Welch — Historic District Commission and Nantucket Historical Commission had a discussion about supporting mini-roundabouts. He had brought up the issue of capacity in terms of traffic count and likely scenario going forward. Asked if the concept of a mini-roundabout is feasible with the traffic count for this location and would it diminish the annual carbon count. Burns — The designer looked at but didn't recommend a mini-roundabout Today we have a different threshold than when the survey was first done; this is a high-volume intersection of about 19,000 vehicles per day in the summer at this time; that isn't projecting forward. Mini- roundabouts would be very appropriate in other parts of the Island; areas where the traffic volume is very low; an example might be Burnell and New Lane in `Sconset. The Bartlett/Surfside Roundabout would be similar to the one on Sparks Avenue. Lowell — About the land, he though the Town owned all the land. Burns — The additional easements are temporary for construction. Lowell — Asked if this stays on the TIP does the $267,000 have to go to the ballot This missed by 16 votes last year. Welch — We previously discussed that a while back; it will come back for further discussion. The more information we can put somewhere concisely makes it easier to look at and cross reference. Asked for a Key on the map for the colors; it would be helpful to see whether an easement is temporary or permanent. Burns — Reviewed the safety concerns of the Schools; he believes this will be safer than stop signs with no addition of manpower. McNeil — The Surfside Area Roads project provides connectivity between Old South Road and Surfside. Construction of the project failed at the ballot, but design continues. The current approach is to chunk off Lovers Lane and get that completed; it would be a detour for additional work in out years. On-going discussions are taking place will all abutting property owners. Kickham — Asked about accommodating drainage issues in the interim. McNeil — Where we can, we've tried to do anv kind of temporary improvements. His promise is that we are engineering permanent solutions to long-existing problems along Lovers Lane. Lowell — We have to sell this to the voters. The intersection with Lovers and Okorwaw is very bad; something needs to be done to address that. Doing so will help sell the overall project Welch — asked if there are numbers concerning relief of traffic count along Old South Road with the improvement of Lovers Lane, Okorwaw, and Monohansett. Burns — He doesn't have that information, but he feels it will go down on Old South Road. Bridges — It would be good to have estimates, but we won't actually know the impact until it happens. Kickham — Now that the town owns the road, asked if there is Town responsibility to accommodate the roads for public safety. McNeil — There were initial concerns about paving causing an increase in speed, the abutters main concern is drainage; paving will improve that. Speed will be addressed with the use of Page 2of5 CapProCom Minutes for November 14, 2019, adopted Nov. 21 speed tables along Lovers Lane. It will be presented as Surfside Area Road Improvements: Phase I, Lovers Lane. Bridges — Asked if this appropriation includes a bike path on Lovers Lane. McNeil — Phase I provides for a bike path through State Forest, Water Company, and Boy Scout properties and ties into Boulevard. Another piece is the ability for the Land Bank to tie in their trails through the Scout property out to this new bike path, thus providing a pedestrian corridor to the new playground park on Old South Road. Welch — SSARI visual doesn't make sense to him; it's not a discrete area people can get an eye on. Suggested considering a title pivot because this is also a bike path area improvement, so you can buy into the neighbors and abutters and the overall community. Discussion about how to create appeal of this project to the greater community as a wider Island benefit. Burns — Suggested changing the name to Lovers Lane, Okorwaw, Monohansett Roadway and Bike Path improvements. Newtown Road Improvements: This is identical to last -years submittal except it has been broken out of the block of Old South Road Improvements. Explained a speed cushion is a speed hump with notches cut out so an emergency vehicle running down the middle of the road will miss the hump. Welch — He found the curbing at the intersection turning right off Hooper Farm needs to come down; it's hard not to hit the curb when traversing the turn. There will be increased traffic up Hooper Farm and there are a couple of areas where people park on the side of the road; there is a hard curb on the east side with few areas to pull off for emergency vehicles. Bridges — Asked if the appropriation includes fixing the curbs. Burns — Yes. Kickham — The left speed cushion is in front of a driveway; it should be moved away from the driveway. McNeil — This is a priority project since it is part of the corridor between Fairgrounds Road and downtown. Burns — Waitt Drive/Amelia: a total of $2.8M was appropriated for Waitt Drive in FY2019 and FY2020. McNeil — This and the 2 Fairgrounds Road parking have been combined into one project Burns — The Amelia Drive improvement has proved to be more expensive due to the scope being greater than originally expected. Welch — Wants an updated scope for this project. The current description is sufficient, but we need to know where money is going. Burns — Reviewed the design for the Amelia Drive Improvement project. Kickham — Asked if all three accesses between Amelia and Waitt are necessary. Discussion about which three accesses between Amelia and Waitt might be eliminated. Burns — The easements for the accesses have already been acquired. Lowell — Confirmed that this request will add to the $1.3m appropriation. Hussey — Asked if Ticcoma Green will have sufficient residents' parking. Burns — He expects they will spill onto Waitt. Kickham — Asked if this project includes the medians along Old South Road. Burns — That is part of a separate request. Welch — Asked if the empty lots, between Waitt and Amelia, are Town owned. Bridges — The Town is designing Town Housing for those lots. Discussion about the fuel facility, which is only a concept at this time, and the access road for it. Kaizer — Confirmed that Amelia Drive is now a Town road. Welch — Reviewed projects moved to out years. Kickham — Asked about the outyear request, if it's for new Permanent Traffic Data Collection Stations or maintenance of existing stations. Page 3 of 5 CapProCom Minutes for November 14, 2019, adopted Nov. 21 McNeil — We are seeing that between design and construction, the budget is being adjusted; will see that in future outyears. Hope for some ability of cost controls. These will be permanent in their locations with 365 -days collection that allows for classification of vehicles: motorcycles to trailers. Kaizer — Asked if the cameras store footage or just collect data. McNeil — A Public Safety camera is being added to the top of the pole; there are two types of separate camera unit. That data camera is a fish-eye lens view. Burns — The data collection camera stores up to a week's worth of footage. Welch — Asked about the life expectancy of the equipment. McNeil — We don't know so are guessing on the low side of 5 years. Welch — Feels it will be helpful to have a site map of proposed installation points. Burns — Wauwinet Improvements will be part of a Federal Highway project; we are at the start of the design portion. No aspect as yet requires Town Meeting input; once we have a design to get us to the start of construction, then there will be a request that needs Town Meeting vote. Welch — We still have Facilities and Fleet projects to review. There is discussion about whether or not there will be additional information. McNeil — Milhe's Bridge should move to FY2022; we don't have engineering estimate because we don't have a design. This is being looked at for long-term functionality; the wash -over brought the area into question. Welch — We can get into the Fleet stuff or continue at the next meeting. McNeil — There is a laundry list of projects we've been working on. Until we have a Facilities Master Plan that spells out where projects are going, we need the latitude to move priority projects forward. We've signed on an architect to start moving the more complex projects forward. Welch — There is not an appetite by Town Admin to provide numbers. This committee is supporting the concept of broad funding based upon what projects were accomplished in the prior fiscal year. Part of our job is to understand the basis for the costs. Feels discussing these now without Town Admin input is not a constructive use of our time; we will look at facilities next week. Jumping over to Central Fleet of which there are 5 projects. McNeil — Last year we asked for two admin vehicles but got funding for one. The smaller support vehicles are of dire importance to the organization; we're working with hand-me-down vehicles people wouldn't drive. He's looking forward to a time when the standard vehicle is a Ford Ranger and is looked at like a police cruiser. Central Fleet has become a massive asset for the Town; we have a central fleet manager and resource where DPW with Finance takes the lead on procuring new vehicles. We are talking about servicing police and fire equipment through Central Fleet. Welch — Asked about the request for a new sweeper. Lowell — Thought we had just procured a sweeper for DPW. McNeil — Those are very high maintenance and last about 5 years; we have a new one and are retiring the old one. These are out every day that the weather allows. Welch — The electric admin vehicles didn't make it to the spreadsheet for FY2021. McNeil — Electric vehicles support the efforts of the Town to make Nantucket a Green Community supporting energy conservation. We tested an electric vehicle here for a week and feel it is an efficient use of Town resources. We are working and tested a Nissan Leaf; but we are open to other makes. The charging infrastructure would separate from the vehicle purchases and would be covered under facilities upgrade under the General Fund or previously approved capital funds. The Rangers provide replacement for aged vehicles from multiple departments, which are in deplorable condition. The Ford F-350 is our standard for several small dump truck uses. The 6 -wheel dump truck is a programmatic replacement. Page 4 of 5 CapProCom Minutes for November 14, 2019, adopted Nov. 21 Service Utility Truck is more in line with Island standard for large support vehicles. It has a small crane and rear lift which can lift vehicles for service in the field; it does not have towing capacity. Welch — Asked about Nobadeer park improvements, which has been moved out. McNeil — It's a place holder for synthetic surface, which has a 15 -year life span; coming up on 10 years. We will be getting into a twice annually professional maintenance program. Looking at the Parks & Rec Master Plan; the Select Board will have to endorse that plan. Green Sheet/Committee Reports a. None 2. Member Comments a. Welch — There are a number of projects that are no longer relevant in the RORIs. Asked everyone to check their RORI spreadsheets for requests no longer being put forward, send him an email. He wants to ensure it isn't just his spreadsheet. 3. Date of the next meeting a. Thursday, November 21, 2019 at 10:00 a.m. Wannacomet Water Company Conference Room. DPW Facilities Adjourned at 12:21 p.m. Submitted by: Terry L. Norton Page 5 of 5