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Home My WebLink About2019-9-10Town of Nantucket NANTUCKET MEMORIAL AIRPORT 14 Airport Road Nantucket Island, Massachusetts 02554 Thomas M. Rafter, Airport Manager Commissioners Phone: (508) 325-5300 Daniel W. Drake, Chairman Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair Anthony G. Bouscaren Andrea N. Planzer Jeanette D. Topham AIRPORT COMMISSION MEETING September 10, 2019 The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following Commissioners present: Jeanette Topham, Arthur Gasbarro, Anthony Bouscaren and Andrea Planzer. The meeting took place in the l st floor Community room at the Public Safety Facility, 4 Fairgrounds Rd. Nantucket MA. Airport employees present were: Thomas Rafter, Airport Manager, Noah Karberg, Assistant Airport Manager, David Sylvia, Safety and Compliance Officer, Katy Perales, Office Manager, and Lillian Sylvia, Administrative Assistant. Mr. Drake announced the meeting was being audio and video recorded. Mr. Drake asked for comments on the Agenda; hearing none, the Agenda was adopted. Regarding the 7/12/19 minutes, Mr. Drake asked what a Whitaker Plot was. Mr. Kar -berg, explained that a Whitaker Plot is a standard ecological survey plot that is a standard for forestry and botanical monitoring. Ms. Planzer made a Motion to approve the draft minutes dated 7/12/19 and 8/13/19. Second by Mr. Bouscaren and Passed unanimously. Ms. Topham made a Motion to ratify the 8/21/19 and approve the 9/11/19 Warrants. Second by Ms. Planzer Passed unanimously. Public Comment None Pending Leases/Contracts — Mr. Rafter presented for approval the following lease agreements and contracts: + Hungry Minnow- Lease amendment in the amount of $234 to add 9 Square Feet to their lease for storage. + American Airlines- Lease agreement in the amount of $2,100 for storage of airline equipment in "East" Bunker. Commencement date is backdated to October 1, 2018. + McFarland -Johnson, Inc. - Task Order MJ -A -03B in the amount of $240,900 for the EA/EIR capital improvement program- part B. Expected funding from FAA 90%, MassDOT 5% and ACK 5%. This is a capital project. + MHQ, Inc. - Contract in the amount of $62,158 to replace a maintenance department Ford F550 yellow chassis dump truck. Mr. Bouscaren made a Motion to approve the leases and contracts as presented, Second by Ms. Topham and Passed unanimously. Pending Matters — Mr. Rafter reported on: + 050916-1 Crew Quarters Development- Mr. Rafter reported that a draft of the model for the risk return on the crew quarters was received from engineers. Administration made comments and a final draft should be ready for the next meeting. Mr. Rafter suggested having a subcommittee meeting to review the model after it is presented to the Commission. 081319-02 Approval of First Amendment Airport Policy- Mr. Gasbarro suggested to change the wording on Page 4 paragraph 2 of the policy from "Upon presentation of a complete request and any documentation required by this policy, the Airport Manager or designee will issue a permit within seven (7) to ten (10) Business Days..." to "Upon presentation of a complete request and any documentation required by this policy, the Airport Manager or designee may issue a permit within seven (7) to ten (10) Business Days...". Public Comment - Jeremy Garcia, Nantucket Foundation of Jehovah's Witnesses, expressed his appreciation to the Airport Commission for developing the First Amendment Airport Policy. Mr. Bouscaren made a Motion to approve the First Amendment Airport Policy with the change presented by Mr. Gasbarro, Second by Ms. Planzer and Passed unanimously. 091019-01 Town Government Study Committee- Mr. Rafter presented to the Commission a draft paper stating the concerns the Airport has with the Town Meeting form of Government and the impacts it has on Airport capital projects and the challenges the Airport faces meeting federal government deadlines. The draft proposes changing the bylaws to the town giving the select board the ability to appropriate required funds on a more frequent basis. Mr. Gasbarro recommended having the draft warrant articles prepared, and sending a written letter from the Commission to the Town Government Study Committee copying the Select Board, Town Manager, Finance Committee, and Capital Program committee. Mr. Drake asked the Commission's approval to send the draft paper to John Bresher, Chairman of the Town Government Study Committee and Rick Atherton, a member of the Town Government Study Committee. 091019-02 Invoice Approval Policy- Mr. Rafter reported a proposed internal policy that allows Jamie Sandsbury, Business and Finance Manager, to sign invoices up to $25,000 plus fuel invoices. Mr. Rafter will continue to sign the batch and warrant, as well as invoices over $25,000. Mr. Gasbarro made a Motion to approve the proposed approval policy, Second by Ms. Topham and Passed unanimously. 9/10/19 Airport Commission Meeting Page 2 of 5 Finance- Mr. Rafter reported on: + 091019-03 Fourth Quarter Financial Results- Mr. Rafter reported that there was a calculation error on the summary page under FY2019 Actuals, the Surplus should be $3,559,914, as opposed to $3,484,914, and the FY2018 Actuals should be $1,901,317 as opposed to $1,801,317. Mr. Rafter reported that revenue was up 19% or $2.7 million over last year due to an increase of $1.2 million in the fuel revolver cap over last year, and reimbursement from the bag belt project. Expenses were up 9% or $1.2 million over last year due to Fuel and 17% or $96,000 increase due to maintenance service and runway/taxiway repairs. Manager's Report Project Updates — Mr. Rafter reported: • Administration Building Flood Damage- Work is complete. • Seasonal Hold Room Phase II- Working on punch list to close out. • Pavement Markings- Centerline grinding and painting work project and Displace threshold markings project both completed. • ALP Update (Geometry Analysis) - Waiting feedback from FAA. • EA/EIS- Work continues. A call reviewing all of the projects in the Environmental Notification Form (ENF) with all agencies involved was held on September 5, 2019. Reports are expected within the next month. • PFC Application- Engineers are drafting the second application and finalizing attachment H, which identifies the project, and will be brought to the Commission for review. • Bunker Road Drainage Issue- Two part project. Part one, Engineers are looking for a solution for the edge of the road and a maintenance plan for all drainage. Part two, Phil Marks, owner of Bunker Road tenant Atlantic Aeolis, provided an estimate of $18,000 to reimburse him for replacing the infiltration system that is located under his property on Bunker Road to be paid through a rental abatement. The Airport would own the new system at the end of the lease. The next step in the process is to confirm whether this is permitted under Massachusetts procurement rules. • Fuel Farm Rehabilitation- Project was transferred to Jacobs • Taxiway E/Runway 6-24- Taxiway E scoping meeting and Capital Improvement Plan (CIP) meeting are being held in Boston, MA, on Wednesday, September 11, 2019. RFP/IFB Bid Status — Mr. Rafter reported: • Reoccurring contracts coming up- -Legal Service Contract -Update Appraisal Services -Fuel Farm Inspections -On-Call Engineering -Parking Management • Fuel Supply- Will be negotiating with two firms, using the aviation exemption. Operations — Mr. Rafter reported: • Labor Day Sales -Gallons of fuel sold was up 19% from last year. -Fuel sales were up $86,092, to a record high since keeping track of sales started in 2011. • Internal summer review will take place this week. 9/10/19 Airport Commission Meeting Page 3 of 5 Statistics — Mr. Rafter reviewed the July 2019 statistics: + Operations are up 22.85% from July 2018. + Enplanements are up 8.09% from July 2018. + Jet A Gallons are up 8.40% from July 2018. + Jet A Gallons are up 1.19% from August2018. + AvGas Gallons are down 1.42 % from July 2018. + AvGas Gallons are down 11.20% from August 2018. + Freight is up 4.75% from July 2018. + 57 Noise Complaints were filed for July 2019 compared to 59 in July 2018. Personnel Report- + Mr. Rafter reported that he will be absent from the next Commission Meeting to be able to attend the F. Russell Hoyt National Airports Conference in San Antonio, TX. Mr. Karberg will report at the next meeting. Commissioners Comments- + Mr. Drake suggested inviting all of the Airlines to the next meeting for the summer review. Public Comment None. Having no further business for Open Session, Ms. Topham made a Motion to go into Executive Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review Executive Session Minutes as enumerated on the Agenda; Clause 3: To discuss strategy with respect to the litigation regarding the Gatto Property, where the Chair has determined that an open session may have detrimental effect on the litigating position of the Airport Commission.; Clause 3: To discuss strategy with respect to the litigation regarding Walsh, where the Chair has determined that an open session may have detrimental effect on the litigating position of the Airport Commission. Second by Mr. Bouscaren and Passed unanimously, by the following roll -call vote: Ms. Topham- Aye Mr. Gasbarro- Aye Ms. Planzer- Aye Mr. Drake- Aye Meeting adjourned at 5:56 pm. Respectfully submitted, 9/10/19 Airport Commission Meeting Page 4 of 5 Lillian Sylvia, Recorder Master List of Documents Used 8/13/19 Agenda including Exhibit 1 7/12/19 Draft Minutes 8/13/19 Draft Minutes (Handout) 8/21/19 Warrant Signature page 9/11/19 Warrant Signature Page Hungry Minnow Lease Amendment American Airlines Storage Lease Agreement Task Order MJ -A -03B EA/EIR MHQ, Inc. Contract First Amendment Airport Policy Draft Town Government Study Committee Paper (Handout) Invoice Approval Process Policy Fourth Quarter Financial Results July 2019 Monthly Statistical Report 9/10/19 Airport Commission Meeting Page 5 of 5