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HomeMy WebLinkAbout2019-8-13•. Town of Nantucket NANTUCKET MEMORIAL AIRPORT 14 Airport Road Nantucket Island, Massachusetts 02554 Thomas M. Rafter, Airport Manager Commissioners Phone: (508) 325-5300 Daniel W. Drake, Chairman Fax: (508) 325-5306 49 Arthur D. Gasbarro, Vice Chair Anthony G. Bouscaren Andrea N. Planer Jeanette D. Topham AIRPORT COMMISSION MEETING August 13, 2019 The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following Commissioners present: Jeanette Topham, Arthur Gasbarro and Andrea Planzer. Commissioner Anthony Bouscaren was absent. The meeting took place in the 1" floor Community room at the Public Safety Facility, 4 Fairgrounds Rd. Nantucket MA. Airport employees present were: Thomas Rafter, Airport Manager, Noah Karberg, Assistant Airport Manager, Katy Perales, Office Manager, and Lillian Sylvia, Administrative Assistant. Mr. Drake announced the meeting was being audio and video recorded. Mr. Drake asked for comments on the Agenda; hearing none, the Agenda was adopted. Ms. Topham made a Motion to ratify the 7/24/19 and 8/7/19 Warrants. Second by Ms. Planzer Passed unanimously. Public Comment None Pending Leases/Contracts — Mr. Rafter presented for approval the following lease agreements and contracts: + Atlantic Aeolus Corp.- Lease amendment that removes Brant Point Marine as a subtenant. Removes Annual Business Fee of $1,500 for subtenant. + Tidal Creeks Corp.- Bunker lease award of approximately 43,560 SF in the amount of $102,366, plus an Annual Business fee of $1,500. Permitted use is for building, repair, service, and storage of boats. This is a 30 year lease. + Edgewater Landscape Design- Bunker lease award of approximately 21,780 SF in the amount of $45,738, plus an Annual Business Fee of $1,500. Five (5) year lease with 5, 5 year extensions. Permitted use is for a Landscape Design Business. + Altius Aviation, LLC- Operating Agreement for an Air Charter Service who is a Fly Blade /Fly Louie affiliate for an Annual Business Fee of $1,500. • Flying Zebra, LLC- Operating Agreement for an Air Charter Service who is a Fly Blade/Fly Louie affiliate for an Annual Business Fee of $1,500. • McFarland -Johnson, Inc- Task Order MJ -N-18 in the amount of $3,460 for completion of botanical surveys on two pre -established Whitaker plots. This is a capital expense. • Daedalus Projects, Inc.- Contract not to exceed the amount of $173,360, for an Owners Project Manager (OPM) for the Security Upgrades Project. Includes housing and transportation costs. This is a capital project. • Johnson Controls Fire Protection LP- Contract in the amount of $39,168 for the fire suppression system repairs in the SRE building. These repairs include replacing the alarm panel and dry valve and replacement of the air compressor. This is an operating expense. • Hi -Lite Airfield Services, LLC- Contract amendment in the amount of $31,776.45 for runway 6-24 paint and rubber removal and pavement markings for change order #1. Expiration date adjusted to 10/31/2019. This is a capital expense. • McFarland -Johnson, Inc.- Task Order MJ -A-04 in the amount of $534,900 for the design, build, and construction phase services for safety and security equipment for Airport Terminal, Administration Building, ARFF Building, and Gates including perimeter fence replacement. AIP to be issued by FAA within the next week This is a capital project. Ms. Topham asked when the security project will be completed. Mr. Rafter stated that the project scope is still being developed but will most likely be split into two phases with a completion in the Fall/Winter of 2021. Ms. Topham made a Motion to approve the agreements, leases and contracts as presented, Second by Ms. Planzer and Passed unanimously. Pending Matters — Mr. Rafter reported on: + 050916-1 Crew Quarters Development- Mr. Rafter reported that engineers are developing the financial risk model. 081319-01 Grant Signing Letter of Authorization- Mr. Gasbarro made a Motion to endorse the Grant Signing Letter of Authorization as is been done in past years, to enable the Chair to be the sole signatory of grant letters Second by Ms. Topham and Passed unanimously. 081319-02 Draft First Amendment Airport Policy for Discussion Purposes Only- Mr. Drake reported that this is occasioned by a religious group applying to hand out leaflets. Mr. Rafter reported that the policy gives the Airport the ability to designate how and where these type of requests will take place, while still giving groups their right to the 1 st Amendment of Freedom of Speech. Mr. Gasbarro asked if there would be a fee charge, from an administrative level. Mr. Rafter reported that he would reference other airports policies and look into this further. Mr. Rafter clarified for the Commission that the designated area would be between the Gazebo and the terminal, with the right to move that location as the Airport sees fit. Manager's Report — Mr. Rafter reported: Project Updates 8/13/19 Airport Commission Meeting Page 2 of 5 OR • Administration Building Flood Damage- Work has begun. Wood flooring and painting have been complete. Carpets to will be installed in the offices this week. • Seasonal Hold Room Phase II- Working on punch list to close out. • Pavement Markings- Two projects to be completed. Centerline grinding and painting work started and should be complete this week. Displace threshold markings project work will begin Monday, August 19, 2019.. Both projects are night work. • ALP Update (Geometry Analysis)- Waiting feedback from FAA. • EA/EIS- Archeological work is complete. No cultural resources were identified. Working on developing a report. To be completed by the fall. • PFC Application- Work is being coordinated with the consultant. • Taxiway E/Runway 6-24- A pre-CIP meeting was held with FAA. FAA Representatives had a positive response regarding the opportunity for funding two critical projects, to repair Runway 6-24 and taxiway E. During the pavement markings project, it was discovered that the water blasting had a significant impact on the runway and had caused the runway to deteriorate more quickly than expected. Runway 6-24 project is expected to be complete in 2023. RFP/IFB Bid Status — Mr. Rafter reported that he is working with Ms. Perales to update the projects, and standard leases for the upcoming year. Operations — Mr. Rafter reported: • The Vice President, Pence visited the island on Saturday, August 10, 2019. Mr. Rafter acknowledged and thanked Preston Harimon, Operations Superintendent, Mike O'Neil, who is covering as Maintenance Superintendent, and the entire operations, maintenance, and FBO staff for making this visit run smoothly, on the busiest day of the year. • The Boston Pops weekend, August 10-11, 2019, fuel sales were up 2% from last year driven primarily by the price of fuel. Statistics — Mr. Rafter reviewed the June 2019 statistics: • Operations are up 5.27% from June 2018; and down 18.53% from last FYTD. • Enplanements are up 4.39% from June 2018; and up 3.14% from last FYTD. + Jet A Gallons are up 11.28% from June 2018; and up 8.90% from last FYTD. • Jet A Gallons are up 8.40% from July 2018. • AvGas Gallons are up 1.16 % from June 2018; and up 12.60% from last FYTD. • AvGas Gallons are down 1.42% from July2018. • Freight is up 4.87% from June 2018; and up 9.54% from last FYTD. • 9 Noise Complaints were filed for June 2019 compared to 17 in June 2018. Mr. Rafter played a drone video showing how aircraft are parked and the condition of the runways. The video was filmed by Preston Harimon, on August 3`d, 2019. Personnel Report- + Some seasonal employees are leaving to go back to college/university. . Travel Request- 2019 F. Russell Hoyt National Airports Conference, San Antonio, TX October 6-8, 2019- Mr. Rafter reported that he reviewed the agenda for the ACI conference in Tampa, and decided there was no need to attend. Mr. Rafter requested to attend the National 8/13/19 Airport Commission Meeting Page 3 of 5 Airports Conference in San Antonia, TX, a conference he usually attends, where he will be moderating a panel. Ms. Planzer made a Motion to approve travel to the National Airports Conference in San Antonio, TX Second by Mr. Gasbarro and Passed unanimously. Commissioners Comments 081319-03- 2020 Commission Meeting Dates- Mr. Gasbarro made a Motion to approve the meeting schedule as proposed Second by Ms. Topham and Passed unanimously. + Ms. Topham complimented the JetBlue Staff and the Hungry Minnow Concession service located in the Seasonal Hold Room. + Mr. Drake reported that the Town Government Study Committee is conducting two Public Hearings. Mr. Drake attended the first of the two Public Hearings. Mr. Drake identified himself as the Commission Chair, but said that he was not representing the Commission as a whole. Mr. Drake explained to the Committee that the current system of government does not work for a business such as the Airport, and that the Airport needs a system that is more responsive and acts more quickly„ because of to time critical projects and the need increasing need for appropriations between Town meetings. Mr. Drake characterized the Committee as being very engaged in the discussion and wants to come back to it. + Mr. Gasbarro asked about the status of the ramp noise study. Mr. Karberg explained that the ramp noise study was conducted on July 26-28, 2019. The environmental consultant sent two personnel from their noise department. They were able to set up additional monitors on the north ramp, where the large air carver operations take place. A report is expected back some time after Labor Day. + Ms. Topham asked the number of meetings a Commissioner is allowed to miss. Mr. Rafter explained that he would look into it and reported back. The Commission had a discussion prompted by, Mr. Rafter, to determine if there is a way to cut back on the paper waste for Commission meeting preparation. The commissioners agreed to try using their personal tablets during the Commission meetings in place of everyone having individual printed packets, Hard copies of the agendas still be provided as a handout. Public Comment None. Having no further business for Open Session, Mr. Gasbarro made a Motion to go into Executive Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review Executive Session Minutes as enumerated on the Agenda; Clause 3: To discuss strategy with respect to the litigation regarding the Gatto Property, where the Chair has determined that an open session may have detrimental effect on the litigating position of the Airport Commission.; Clause 3: To discuss strategy with respect to the litigation regarding Walsh, where the Chair has determined that an open session may have detrimental effect on the litigating position of the Airport Commission. Second by Ms. Planzer and Passed unanimously, by the following roll -call vote: Ms. Topham- Aye Mr. Gasbarro- Aye Ms. Planzer- Aye Mr. Drake- Aye 8/13/19 Airport Commission Meeting Page 4 of 5 Meeting adjourned at 5:34 pm. Respectfully submitted, Lillian Sylvia, Recorder Master List of Documents Used 8/13/19 Agenda including Exhibit 1 (Handout) 7/24/19 Warrant Signature page 8/7/19 Warrant Signature Page Atlantic Aeolus Corp. Lease Amendment Tidal Creeks Corp. Lease Agreement Edgewater Landscape Design Lease Agreement Altius Aviation Operating Agreement Flying Zebra, LLC Operating Agreement (Handout) Task Order MJ -N -18 -Botanical Monitoring Daedalus Projects, Inc. Contract Johnson Controls Fire Protection LP Contract (Handout) Hi -Lite Airfield Services, LLC Contract Amendment (Handout) Task Order MJ -A -04 -Security Upgrades Project (Handout) Grant Signing Letter of Authorization Common Wealth of Massachusetts Signatory List First Amendment Draft Policy June 2019 Monthly Statistical Report National Airports Conference Travel Request Agenda 2020 Commission Meeting Dates 8/13/19 Airport Commission Meeting Page 5 of 5