HomeMy WebLinkAbout2019-8-13•.
Town of Nantucket
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554
Thomas M. Rafter, Airport Manager Commissioners
Phone: (508) 325-5300 Daniel W. Drake, Chairman
Fax: (508) 325-5306 49 Arthur D. Gasbarro, Vice Chair
Anthony G. Bouscaren
Andrea N. Planer
Jeanette D. Topham
AIRPORT COMMISSION MEETING
August 13, 2019
The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following
Commissioners present: Jeanette Topham, Arthur Gasbarro and Andrea Planzer.
Commissioner Anthony Bouscaren was absent.
The meeting took place in the 1" floor Community room at the Public Safety Facility, 4 Fairgrounds
Rd. Nantucket MA.
Airport employees present were: Thomas Rafter, Airport Manager, Noah Karberg, Assistant
Airport Manager, Katy Perales, Office Manager, and Lillian Sylvia, Administrative Assistant.
Mr. Drake announced the meeting was being audio and video recorded.
Mr. Drake asked for comments on the Agenda; hearing none, the Agenda was adopted.
Ms. Topham made a Motion to ratify the 7/24/19 and 8/7/19 Warrants. Second by Ms. Planzer
Passed unanimously.
Public Comment
None
Pending Leases/Contracts — Mr. Rafter presented for approval the following lease agreements
and contracts:
+ Atlantic Aeolus Corp.- Lease amendment that removes Brant Point Marine as a subtenant.
Removes Annual Business Fee of $1,500 for subtenant.
+ Tidal Creeks Corp.- Bunker lease award of approximately 43,560 SF in the amount of
$102,366, plus an Annual Business fee of $1,500. Permitted use is for building, repair,
service, and storage of boats. This is a 30 year lease.
+ Edgewater Landscape Design- Bunker lease award of approximately 21,780 SF in the
amount of $45,738, plus an Annual Business Fee of $1,500. Five (5) year lease with 5, 5
year extensions. Permitted use is for a Landscape Design Business.
+ Altius Aviation, LLC- Operating Agreement for an Air Charter Service who is a Fly Blade
/Fly Louie affiliate for an Annual Business Fee of $1,500.
• Flying Zebra, LLC- Operating Agreement for an Air Charter Service who is a Fly
Blade/Fly Louie affiliate for an Annual Business Fee of $1,500.
• McFarland -Johnson, Inc- Task Order MJ -N-18 in the amount of $3,460 for completion
of botanical surveys on two pre -established Whitaker plots. This is a capital expense.
• Daedalus Projects, Inc.- Contract not to exceed the amount of $173,360, for an Owners
Project Manager (OPM) for the Security Upgrades Project. Includes housing and
transportation costs. This is a capital project.
• Johnson Controls Fire Protection LP- Contract in the amount of $39,168 for the fire
suppression system repairs in the SRE building. These repairs include replacing the alarm
panel and dry valve and replacement of the air compressor. This is an operating expense.
• Hi -Lite Airfield Services, LLC- Contract amendment in the amount of $31,776.45 for
runway 6-24 paint and rubber removal and pavement markings for change order #1.
Expiration date adjusted to 10/31/2019. This is a capital expense.
• McFarland -Johnson, Inc.- Task Order MJ -A-04 in the amount of $534,900 for the design,
build, and construction phase services for safety and security equipment for Airport
Terminal, Administration Building, ARFF Building, and Gates including perimeter fence
replacement. AIP to be issued by FAA within the next week This is a capital project.
Ms. Topham asked when the security project will be completed. Mr. Rafter stated that the project
scope is still being developed but will most likely be split into two phases with a completion in the
Fall/Winter of 2021.
Ms. Topham made a Motion to approve the agreements, leases and contracts as presented, Second
by Ms. Planzer and Passed unanimously.
Pending Matters — Mr. Rafter reported on:
+ 050916-1 Crew Quarters Development- Mr. Rafter reported that engineers are
developing the financial risk model.
081319-01 Grant Signing Letter of Authorization- Mr. Gasbarro made a Motion to endorse the
Grant Signing Letter of Authorization as is been done in past years, to enable the Chair to be the
sole signatory of grant letters Second by Ms. Topham and Passed unanimously.
081319-02 Draft First Amendment Airport Policy for Discussion Purposes Only- Mr. Drake
reported that this is occasioned by a religious group applying to hand out leaflets. Mr. Rafter
reported that the policy gives the Airport the ability to designate how and where these type of
requests will take place, while still giving groups their right to the 1 st Amendment of Freedom of
Speech.
Mr. Gasbarro asked if there would be a fee charge, from an administrative level. Mr. Rafter
reported that he would reference other airports policies and look into this further.
Mr. Rafter clarified for the Commission that the designated area would be between the Gazebo
and the terminal, with the right to move that location as the Airport sees fit.
Manager's Report — Mr. Rafter reported:
Project Updates
8/13/19 Airport Commission Meeting Page 2 of 5
OR
• Administration Building Flood Damage- Work has begun. Wood flooring and painting
have been complete. Carpets to will be installed in the offices this week.
• Seasonal Hold Room Phase II- Working on punch list to close out.
• Pavement Markings- Two projects to be completed. Centerline grinding and painting
work started and should be complete this week. Displace threshold markings project work
will begin Monday, August 19, 2019.. Both projects are night work.
• ALP Update (Geometry Analysis)- Waiting feedback from FAA.
• EA/EIS- Archeological work is complete. No cultural resources were identified. Working
on developing a report. To be completed by the fall.
• PFC Application- Work is being coordinated with the consultant.
• Taxiway E/Runway 6-24- A pre-CIP meeting was held with FAA. FAA Representatives
had a positive response regarding the opportunity for funding two critical projects, to repair
Runway 6-24 and taxiway E. During the pavement markings project, it was discovered that
the water blasting had a significant impact on the runway and had caused the runway to
deteriorate more quickly than expected. Runway 6-24 project is expected to be complete
in 2023.
RFP/IFB Bid Status — Mr. Rafter reported that he is working with Ms. Perales to update the
projects, and standard leases for the upcoming year.
Operations — Mr. Rafter reported:
• The Vice President, Pence visited the island on Saturday, August 10, 2019. Mr. Rafter
acknowledged and thanked Preston Harimon, Operations Superintendent, Mike O'Neil,
who is covering as Maintenance Superintendent, and the entire operations, maintenance,
and FBO staff for making this visit run smoothly, on the busiest day of the year.
• The Boston Pops weekend, August 10-11, 2019, fuel sales were up 2% from last year
driven primarily by the price of fuel.
Statistics — Mr. Rafter reviewed the June 2019 statistics:
• Operations are up 5.27% from June 2018; and down 18.53% from last FYTD.
• Enplanements are up 4.39% from June 2018; and up 3.14% from last FYTD.
+ Jet A Gallons are up 11.28% from June 2018; and up 8.90% from last FYTD.
• Jet A Gallons are up 8.40% from July 2018.
• AvGas Gallons are up 1.16 % from June 2018; and up 12.60% from last FYTD.
• AvGas Gallons are down 1.42% from July2018.
• Freight is up 4.87% from June 2018; and up 9.54% from last FYTD.
• 9 Noise Complaints were filed for June 2019 compared to 17 in June 2018.
Mr. Rafter played a drone video showing how aircraft are parked and the condition of the runways.
The video was filmed by Preston Harimon, on August 3`d, 2019.
Personnel Report-
+ Some seasonal employees are leaving to go back to college/university. .
Travel Request- 2019 F. Russell Hoyt National Airports Conference, San Antonio, TX
October 6-8, 2019- Mr. Rafter reported that he reviewed the agenda for the ACI conference in
Tampa, and decided there was no need to attend. Mr. Rafter requested to attend the National
8/13/19 Airport Commission Meeting
Page 3 of 5
Airports Conference in San Antonia, TX, a conference he usually attends, where he will be
moderating a panel.
Ms. Planzer made a Motion to approve travel to the National Airports Conference in San Antonio,
TX Second by Mr. Gasbarro and Passed unanimously.
Commissioners Comments
081319-03- 2020 Commission Meeting Dates- Mr. Gasbarro made a Motion to approve the
meeting schedule as proposed Second by Ms. Topham and Passed unanimously.
+ Ms. Topham complimented the JetBlue Staff and the Hungry Minnow Concession service
located in the Seasonal Hold Room.
+ Mr. Drake reported that the Town Government Study Committee is conducting two Public
Hearings. Mr. Drake attended the first of the two Public Hearings. Mr. Drake identified
himself as the Commission Chair, but said that he was not representing the Commission as
a whole. Mr. Drake explained to the Committee that the current system of government
does not work for a business such as the Airport, and that the Airport needs a system that
is more responsive and acts more quickly„ because of to time critical projects and the need
increasing need for appropriations between Town meetings. Mr. Drake characterized the
Committee as being very engaged in the discussion and wants to come back to it.
+ Mr. Gasbarro asked about the status of the ramp noise study. Mr. Karberg explained that
the ramp noise study was conducted on July 26-28, 2019. The environmental consultant
sent two personnel from their noise department. They were able to set up additional
monitors on the north ramp, where the large air carver operations take place. A report is
expected back some time after Labor Day.
+ Ms. Topham asked the number of meetings a Commissioner is allowed to miss. Mr. Rafter
explained that he would look into it and reported back.
The Commission had a discussion prompted by, Mr. Rafter, to determine if there is a way to
cut back on the paper waste for Commission meeting preparation. The commissioners agreed
to try using their personal tablets during the Commission meetings in place of everyone having
individual printed packets, Hard copies of the agendas still be provided as a handout.
Public Comment
None.
Having no further business for Open Session, Mr. Gasbarro made a Motion to go into Executive
Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review Executive
Session Minutes as enumerated on the Agenda; Clause 3: To discuss strategy with respect to the
litigation regarding the Gatto Property, where the Chair has determined that an open session may
have detrimental effect on the litigating position of the Airport Commission.; Clause 3: To discuss
strategy with respect to the litigation regarding Walsh, where the Chair has determined that
an open session may have detrimental effect on the litigating position of the Airport Commission.
Second by Ms. Planzer and Passed unanimously, by the following roll -call vote:
Ms. Topham- Aye
Mr. Gasbarro- Aye
Ms. Planzer- Aye
Mr. Drake- Aye
8/13/19 Airport Commission Meeting Page 4 of 5
Meeting adjourned at 5:34 pm.
Respectfully submitted,
Lillian Sylvia, Recorder
Master List of Documents Used
8/13/19 Agenda including Exhibit 1 (Handout)
7/24/19 Warrant Signature page
8/7/19 Warrant Signature Page
Atlantic Aeolus Corp. Lease Amendment
Tidal Creeks Corp. Lease Agreement
Edgewater Landscape Design Lease Agreement
Altius Aviation Operating Agreement
Flying Zebra, LLC Operating Agreement (Handout)
Task Order MJ -N -18 -Botanical Monitoring
Daedalus Projects, Inc. Contract
Johnson Controls Fire Protection LP Contract (Handout)
Hi -Lite Airfield Services, LLC Contract Amendment (Handout)
Task Order MJ -A -04 -Security Upgrades Project (Handout)
Grant Signing Letter of Authorization
Common Wealth of Massachusetts Signatory List
First Amendment Draft Policy
June 2019 Monthly Statistical Report
National Airports Conference Travel Request Agenda
2020 Commission Meeting Dates
8/13/19 Airport Commission Meeting Page 5 of 5