HomeMy WebLinkAbout2019-8-22CapProCom Minutes for August 22, 2019, adopted Sept.
Town of Nantucket
Capital Program CommittHd ;LI- -,D- PiMi 12: 0L;
xvww.nantucket-ma.gov
Members: Stephen Welch (Chair), Pete Kaizer (rice chair), Richard Hussey (Secretary), Christy Kickham,
Peter McEachern, Jason Bridges, Nat Lowell
MINUTES
Thursday, ,august 22, 2019
1 Milestone Road, Wannacomet Water Compam•, Conference — 10:00 am
Called to order at 10:00 a.m. and Announcements made.
Staff: Brian Turbitt, Director Finance; Rebecca Woodley -Oliver, _assistant Procurement Officer;
Alexandria Penta, Financial Analyst; Terry Norton, Town Minutes Taker
.\ttending Members: Welch, Kaizer, Hussey, Kickham, McEachern, Bridges, Lowell
Late arrival: Kaizer, 10:03 a.m.; Lowell, 10:04 a.m.; Kickham, 10:10 a.m.
1 ,.arh, departure: Bridges, 11:26 a.m.
Department Heads: Bret Lennerton, Manager Our Island Home; Mark Willett, Manager Wannacomet \y ater
Company (WWCO); Denese Allen, WWCO
Documents used: Copy of minutes for July 25 & Aug. 1, 2019; Our Island Home and Wannacomet Vater
CIP request.
Agenda adopted by unanimous consent.
COMMENTS1. PUBLIC
1. None
APPROVE11.
1.July 25, 2019: Motion to Approve. (made by: Hussey) (seconded by: Bridges) Carried 3-0//Welch abstain
2. August 1, 2019: Motion to Approve. (made by: Hussey) (seconded by: Bridges) Carried 3-0//W'elch abstain
•lv a L&TA I MARION 02 " M4191M] 1910 EelI •
1. Our Island Home (OIH)
Discussion a. Presentation of FY 21requests:
Replace Ceiling Tiles
Lennerton — This is a cosmetic/ aesthetic project; the tiles are starting to yello« and metal strips
showing rust. There are no structural issues. He plugged in $90,000 as a cost; it's from an on-line
quote, which gives a range not including prevailing wage. It's about 16,000 square feet (SF) in the
common areas.
McEachern — If the framing is structurally sound, asked if there is a problem with paring for it
out of the operations budget.
Welch — .asked if there is a way to phase the work so there is no big bite out of operations.
Lennerton — He could do that.
Welch — Suggested an assessment be done regarding air leakage and drafts while the tiles are out.
Lennerton — They have identified the sprinkler system but that isn't pertinent to the ceiling tiles.
Kickham — Asked if any part of the grid needs repair.
Lennerton — The grid is fine. If we have a tile with a puncture and it's replaced, it's white and the
others are yellowed.
Sprinkler System
Lennerton — This is to replace 300 feet of main piping for the sprinkler system; it's a pressurized
holes causing leaks and depressurizing the system, which
dry system. The pipes have gotten pin
trips an alarm. The pipe will be replaced with galvanized pipes.
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CapProCom Minutes for _august 22, 2019, adopted Sept
Hussey —There are no dollars included for opening and closing the ceiling.
Lennerton — There is access to the pipes from the attic; no openings are anticipated. The next
leak could be a larger leak that could cause water flow with water damage and displacement of
residents. He pointed out that every- capital project revolves around the status of a new building.
Kiekham — Asked if this is an internal issue with the system and can the sN-stem be shut down to
isolate the leak.
Lennerton — It's all based on pressure; if pressure drops to 90 PSI, it triggers the alarm: the
secondary pressure point triggers the sprinklers.
Bridges — This is a safety concern.
Hussey —Asked if the threat is sufficient that waiting for approval could be a concern.
Lennerton — That is the gamble. It's happened twice already.
Hussey — Asked if the Torn has an emergency process in place if the work needs to be dune
before Annual "Town Meeting.
Turbitt — The Town would pay for it and then figure out where to transfer the mune.- from and
to.
Welch — Failure would cause greater discomfort for the residents. We'll be scheduling a review of
the new 0111 facility in a room with more space. Could further discuss this at that time.
b. RORI review for Replace Ceiling Tiles and Sprinkler System
Turbitt — Suggested not doing anything about the ceiling tiles; he'll tell Town Manager it yya
denied, and an alternate means of payment should be found. As yet, Ms. Gibson has not reviewed
these requests.
Kiekham — Suggested the members go ahead and fill the RORI out reflecting it is a luyv-pnunn
project that can be paid for by alternate means.
Welch —Agrees with Mr. Kickham. Fill out the RORI form. No more questions on the rile.
He'd like to find a way- to fast-track the Sprinkler System.
2. Wannacomet Water Company-
3. `Sconset Water Company
Discussion c. Presentation of FY 21request
Water blain Replacement
Willett — The S1.lM is to replace the main for Washington Street, Washington Street Lx-t. and a
portion of South Water Street; the main currently dumps into the salt marsh beyond Sayles. The
water is tested regularly; so far, it's clean but due to the materials of the pipes, that could change.
kbout 5'o to 6°'0 of pipes in Town have asbestos in them-, our goal is to get nd of all of that.
long as the water keeps flowing, it's clean; if it stagnates, it picks up the pollutants. Waiting for the
CINI0I1 to be done; we will do work wherever Sewer is working.
Welch —Asked about the timeline.
Willett — Reviewed the bidding process for this. Going with Robert B. Our.
Bridges —Asked about the maintenance of the current pipe.
Willett — We do sampling several times a year at 5150 a test. We have a budget line item for
retained earnings to use on capital projects. We have finished a rate study. we don't have to
increase our rates.
1—Kaizer — Clarified the numbers on the spreadsheet with the bid. Going forward, asked if there
to be more information on the water main replacement.
Welch — We would like to see more details in the introduction of a project.
Lowell — For selling this project, this needs to be promoted as a forever pipe.
Willett — There is lead in the area of some of the meters, we will have to get into the sidewalk to
remove the lead.
Welch — Part of our process is getting the out-year requests; W`\VCO might repriontu_e with
activation of the 01011. The lead removal is an out-year project and should be on the RORI.
Discussion about how placement of the National Grid L8 conduit bank could be stacked unto
the water and sewer main replacement projects and the impact on water and sewer rate payers.
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CapProCom'Minutes for August 22, 2019, adopted Sept. 5
Welch — It's important to keep in mind with respect to the 1-8, there were discussions about
expending $3.2NI for underground facilities. We don't want to see the 53.2' 1 go awaN .
Willett — 'There are no requests for `Sconset. A developing issue is, we have 480 volts coming into
`Sconset; that isn't enough power to run a water treatment plant and the pump station. We've
been filming our voltage meter to show National Grid; even- time the poorer fails, the sudden
shut down puts rears on the pump; there will be a request for a new pump in the future. He
needs more power in `Sconset.
d. RORI Review for Water Main Replacement
Welch — This should be coming to us as a 51.7-1, not 51.1-I. We're making a recommendation
based upon the overall project cost; a portion could be funded from retained earnings.
Discussion about the cost and getting clarification on that.
Kaizer —'1r. Willett put the priority at medium; this is clearly a higher-priorin project that must
be done.
Lowell — He doesn't feel the rate parer should have to pay- for improvements; that should come
from the taxpayer as it benefits everyone.
McEachern — When a rate payor pays their water bill, 75 °'o pars for water and 25 percent ends
up as retained earnings. The Finance Committee has been against creating S2.5'1 in retained
earnings. He feels the rates should be lowered and the budget balanced; VAVCO would then go to
Annual Town Meeting to get approval for repair/ replacement projects.
Discussion about how to distribute payment of projects so theN don't fall on the shoulders of
one group of citizens when it benefits another group.
Welch —This is a topic being discussed by different Town entities at different levels for different
reasons. Suggested this go on a slower agenda for discussion and to come to an agreement to
make a recommendation.
OTHER
1. Green Sheet/ Committee Reports:
a. Welch — The Green Sheet is a concept to allow liaisons and CapCom to transmit relevant
information back to a department in a timely- manner.
b. Hussey — He had to leave the OIH building committee meeting after they announced the S4�'1
construction cost.
c. Lowell — Regarding a new Senior Center, the information in an I&NI article is incorrect; it implies the
Cassidy property idea has been dumped; it has not.
2. Member Comments:
a. Welch — He wants to keep the meeting contained to 1.5 hours.
b. Kiekham — He'd still like to see the Capital Improv-ement Project request form.
c. Welch — Confirmed there are no liaison assignment changes. He will provide the liaison names to
'1r. Turbitt.
3. Date of the next meeting:
Thursday August 29, 2019 at 10:00 a.m. — Nantucket Public Schools and IS/GIS
Adjourned at 12:03 p.m. by unanimous consent.
Submitted by:
Terre L. Norton
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