HomeMy WebLinkAbout10.10.17 Final Minutes
Town of Nantucket
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554
Thomas M. Rafter, Airport Manager Commissioners Phone: (508) 325-5300 Daniel W. Drake, Chairman Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair
Anthony G. Bouscaren Andrea N. Planzer Jeanette D. Topham AIRPORT COMMISSION MEETING
October 10, 2017
The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following Commissioners present: Vice Chair Arthur Gasbarro, Anthony Bouscaren and Jeanette Topham.
The meeting took place in the 1st floor Community room at the Public Safety Facility, 4 Fairgrounds
Rd. Nantucket MA.
Airport employees present were: Thomas Rafter, Airport Manager, Noah Karberg, Assistant Airport Manager, David Sylvia, Safety & Compliance Officer, Katy Perales, Administrative
Assistant and Janine Torres, Office Manager.
Mr. Drake announced the meeting was being audio recorded.
Mr. Drake asked for comments on the Agenda, hearing none, the Agenda was adopted. Mr. Bouscaren made a Motion to approve the draft minutes dated 9/12/17. Second by Mr.
Gasbarro and Passed unanimously.
Ms. Topham made a Motion to ratify the 9/27/17 Warrant and Approve the 10/11/17 Warrant. Second by Mr. Bouscaren and Passed unanimously.
Pending Leases/Contracts – Mr. Rafter presented for approval the following Contracts:
MHQ –Contract for $30,000 for the purchase of F150 Pick-Up for the Security Department.
This contract is still pending and we are waiting for the updated state pricing list. This is a capital expenditure.
Jacobs – Contract Amendment for an additional $35,677 to cover additional professional
services rendered for AIP #67- North Ramp Area 3. This is a capital expenditure with 95%
FAA and MassDOT Reimbursement.
Jacobs – Contract Amendment for an additional $14,922 to cover additional professional services rendered for AIP #65- Upgrade PA/FIDS. This is a capital expenditure with 95% FAA and MassDOT Reimbursement.
Mr. Bouscaren made a Motion to approve the two (2) Jacobs contracts as presented. Second by
Ms. Topham and Passed unanimously. Public Comment Dr. Howard Dickler commented on new parking system. He used the park mobile app and found
it easy and convenient and liked being reminded when his parking was expiring. Also, he overheard some passengers speaking about the lack of facilities to purchase reading materials and incidentals.
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Pending Matters – Mr. Rafter reported on:
011315-2 General Fund Repayment Proposal and Discussion of In-Kind Service- Will be
meeting with Brain Turbitt, Finance Director-Town of Nantucket, to look into the additional detailed information that FAA is looking for. The Town has initially denied a request for about
$650,000 but we are working on getting it resolved.
061317-2 Brookfield Asset Bridgetown LLC Sub-Lease to FedEx Corp-Still waiting for
documents to have the lease and sublease dates coincide.
050916-1 Crew Quarters Development- Spoke with Mary Walsh, FAA, and she indicated that
they are looking for additional information regarding the mechanism that we are going to use to complete the project. On her suggestion our attorney, Mr. Mackey, will be contacting FAA legal
counsel to work directly with them.
091217-5 MassDOT Grant AIP #67 - N. Ramp Rehab Area 3/Portion of Perimeter Fence - $130,200- Grant has been signed by the commission and the next step would be ratification.
091217-4 MassDOT Grant AIP #66 - ALP/AMP Update - $5,235- Grant has been signed by the
commission and the next step would be ratification.
Mr. Bouscaren made a Motion to ratify approval of MassDOT Grant AIP #66 and MassDOT Grant AIP
#67. Second by Mr. Gasbarro and Passed unanimously.
Mr. Gasbarro’s addressed the Commission regarding the FedEx sublease to determine if there were any concerns that they are in operation. Mr. Rafter responded that there are not concerns regarding
operation because the issue is only the lining up of dates within the leases.
091217-2 T-Hangar Discussion - Mr. Rafter reported that there are at least 3 entities that have
expressed interest in taking over the operation of the T-hangars when the current lease expires in November 2018. In the packet a draft lease is provided by the North Ramp ACK, LLC. As this lease does not expires for another year it is early to be making decisions on the lease but this is a
start to look into what the means or method of operation may occur and what is best option is for the airport.
Public Comment on T-Hanger Discussion-
T-Hanger Tenant and Pilot, Steven Cheney, addressed the commission. He shared that 8 out of the 12 tenant owners have formed an association, North Ramp ACK, LLC and submitted the lease
referenced by Tom in the packet. The association’s objective is the keep the cost low, to keep
people flying, and to keep the hangar full of planes. Each member in the group is a current T-hangar tenant. The submittal of the lease is a starting point for a dialog with the airport commission
regarding a future lease. Steven then referenced the proposed lease and explained that the
association would be taking responsibility for the maintenance and upkeep of existing hangar and would be asking for a 20 year term. The charge paid by hangar tenants would cover the costs of
upkeep and also create a reserve fund. The association formed a board that includes an executive
board and a Maintenance Director. This would be an active association with the goal to make flying more accessible and to get more young people flying by keeping the hangar costs low. Mr.
Cheney addressed Mr. Gasbarro’s question regarding how the association would plan on selecting the tenants and explained that any existing tenant would have the first right of refusal under the proposed lease.
Commissioner/Staff Comments: Mr. Drake suggested that Article 5 should be clearer regarding aviation use. Mr. Rafter shared with
the Commission that the staff will be looking into the proposed lease and other financial analysis
and will report back to commission with results.
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Finance 091217-6 FY19 Capital Requests Update- Mr. Rafter reviewed the updated Capital Requests
Spreadsheet including two (2) AIP projects and several infrastructure projects:
AIP - Airfield Lighting - Replace Centerline TDZ (Touch Down Zone) Lights on Runway
6-24. Estimated Cost $760K
AIP - Taxiway E Mill & Overlay. Estimated cost $5.5M - This project may be pushed back a year if FAA discretionary funds are not available.
GSE (Ground Service Equipment) Garage Construction of approximately 3,200 Sq. Ft. to house airport equipment currently stored outdoors. Estimated cost $2.3M which is believed to be a high estimate. Waiting for bids to come in on other similar town projects to compare
estimates.
Temporary Hold Room Structured Awning. Estimated cost $350K. Needed for next spring which may require some Operating expense to get the project started.
Automatic Door Replacement. Estimated cost $102K for Phase 1 (5-6 doors).
Runway Paint, Beads & Rubber Marking Removal (Phase 1). Estimated Cost $482K
Security & Custodian Dept. Pick-up Truck. Estimated Cost $58K. Truck will be a basic
model with basic features. Mr. Rafter explains that the projects are broken down into two categories, AIP and Airport funded,
this is how the order of importance is determined.
Operating Budget- Mr. Rafter reported that staff will be meeting with the Town Manager at the
end of October to review the first draft of the operating budget. This draft will be circulated to the
Commission. P&L Snap Shot FY2018 1st Quarter- Mr. Rafter reported total net profit is down $271,866 from
last year. Two factors in this profit loss were the parking system and timing issue with law enforcement reimbursement funds.
Manager’s Report – Mr. Rafter reported:
Project Updates
Vault Room – Jacobs is working with the Contractor, Kobo Utility, to establish a
resolution to the problem regarding the regulators and at this point suggests a new
electrical feed into the airport. Jacobs will be working on the plan and talking to FAA regarding reimbursement.
Public Address/Flight Information Display System projects (PA/FIDS) – The FIDS
portion of the project is complete. The new PA system installation is now expected by end of November dependent on local electrical contractor pricing. A portable PA unit is
being used in the interim.
North Ramp Rehab (Area 3) – Phase 1 is complete and project will transition to Phase 2. Project is ahead of schedule and under budget.
Geometry Analysis – Working with McFarland-Johnson and FAA to clarify the scope of the project.
Restaurant Enclosure – Bids are out on October 12, 2017.
Parking Revenue Access Control System – Shelter enclosures for the pay-on-foot machines are finished and we are working through transition issues regarding parking tickets. Working with the division of aeronautics to contact the RMV on our behalf.
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RFP/Bid Status – Mr. Rafter reported the RFP’s being worked on include:
Bunker Road and Sun Island Road proposals are due on October 31, 2017.
Airport Restaurant – Consulting with other town departments who have put out restaurant RFPs recently. Lease expires in December 2017.
Hangar 5 RFP draft lease and RFP is back from legal and being reviewed by staff.
The World Fuel Contract to supply aviation fuel is continuing on a month-to-month basis. Mr. Rafter intends to put the fuel supply services back out to bid.
Replace Fuel Farm Ramp Lights IFB is advertised for the fourth time. Bids are due October 30, 2017. Operations – Mr. Rafter reported:
On September 13, 2017 there was a plane crash. Evaluators that were on island for the full
scale drill monitored the response and reported that our team responded extremely well. After action report will be completed.
Full scale drill has been postponed to spring 2018.
Fuel sales were up 41% for the Nantucket Project Event and are included in the Holiday Sales Report.
Dates to remember: November 6, 2017 Special Town Meeting and April 3, 2018 Annual
Town Meeting.
Harbor Fuel has requested to exercise their option to extend the terms of the Bunker Road
lease for another five (5) years to 2023.
Statistics – Mr. Rafter reviewed the August 2017 statistics:
Operations are down 5.14% from August 2016; and down 8.74% from last FYTD.
Enplanements are down 4.72% from August 2016; and down 4.39% from last FYTD.
Jet A Gallons are up 5.44% from August 2016; and up 2.04% from last FYTD
Jet A Gallons are up 7.77% from September 2016.
AvGas Gallons are down 14.66% from August 2016; and down 19.9% from last FYTD
AvGas Gallons are down 20.19% from September 2016.
Freight is up 3.69% from August 2016. US Mail is up 12%. Fedex up 7%.
50 Noise Complaints were filed for August 2017 compared to 19 in August 2016. Personnel Report – Mr. Rafter referred to an email from Han Laenen on September 29, 2017
complementing the operations and FBO staff from. Commissioners Comments
Ms. Topham commented on the freight increase.
Mr. Drake asked if the freight hanger started operation. Mr. Rafter reported that they are
expected to begin within the next 3-6 weeks.
Ms. Topham commented on her concern regarding the lack of young people being interested in aviation and asked about any outreach programs that could be offered to
increase participation.
Ms. Topham received a complaint from a Jet Blue passenger regarding delays in exiting the plane once it landed in Nantucket. Mr. Rafter explained that this was not an airport
issue and a logistics issue on the part of the carrier. Public Comment Geoff Smith had questions and comments on the Sun Island and Bunker Road RFP. He is concerned about the disparity between the minimum bid recommendations and market rate on
Nantucket. Mr. Rafter addressed Mr. Smith to address his questions in writing in accordance with
the RFP.
9/12/17 Airport Commission Meeting Page 5 of 5
Having no further business for Open Session, Mr. Bouscaren made a Motion to go into Executive Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review Executive
Session Minutes as enumerated on the Agenda; Clause 3 to discuss strategy with respect to collective bargaining. The Chair has determined that an open session may have a detrimental effect on the bargaining position of the Airport Commission; to discuss strategy with respect to pending
litigation related to SRE Snowblower. The Chair has determined that an open session may have a detrimental effect on the litigation position of the Airport Commission, and to discuss strategy with respect to pending litigation related to a FAA Part 13 complaint. The Chair has determined that an
open session may have a detrimental effect on the litigation position of the Airport Commission. Second by Mr. Gasbarro and Passed unanimously by the following roll-call vote:
Mr. Bouscaren - Aye
Ms. Topham - Aye Mr. Gasbarro - Aye Mr. Drake - Aye
Meeting adjourned at 5:45 pm.
Respectfully submitted,
___________________________________
Katy Perales, Recorder Master List of Documents Used 10/10/17 Agenda including Exhibit 1 9/12/17 Draft Minutes
9/27/17 Warrant Signature Sheet 10/11/17 Warrant Signature Sheet
MassDOT Grant Increase Approval, AIP North Ramp Phase 3, for $35,677 MassDOT Grant Increase Approval, AIP FIDS/PA System, for $14,922
Aerodrome Nantucket Letter dated 9/11/17 to the Airport Commission North Ramp ACK, LLC Proposed Lease Agreement
FY19 Capital Project Listing P&L Snap Shot FY2018 1st Quarter
August 2017 Statistics
Email dated 9/29/17 from Hans Laenen