HomeMy WebLinkAbout6.12.18 Final Minutes
Town of Nantucket
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554
Thomas M. Rafter, Airport Manager Commissioners Phone: (508) 325-5300 Daniel W. Drake, Chairman Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair
Anthony G. Bouscaren Andrea N. Planzer Jeanette D. Topham AIRPORT COMMISSION MEETING
June 12, 2018
The meeting was called to order at 5:00 pm by Acting Chairman Arthur Gasbarro with the following Commissioners present: Andrea Planzer, and Jeanette Topham. Daniel Drake and Anthony
Bouscaren participated remotely by phone as their physical attendance was unreasonably difficult. The meeting took place in the 1st floor Community room at the Public Safety Facility, 4 Fairgrounds
Rd. Nantucket MA.
Airport employees present were: Thomas Rafter, Airport Manager, Noah Karberg, Assistant
Airport Manager, David Sylvia, Safety & Compliance Officer and Katy Perales, Administrative Assistant.
Mr. Gasbarro announced the meeting was being audio and video recorded.
Mr. Gasbarro asked for comments on the Agenda, hearing none, the Agenda was adopted.
Mr. Gasbarro asked for comments on the 5/8/18 draft minutes. Mrs. Planzer asked for a correction
on page 3, T-Hangar Discussion, to reference her abstaining from future T-Hangar votes but be included in discussions on the matter.
Mr. Drake made a Motion to approve the 5/8/18 draft minutes with the removal of the words “discussion and” from page 3, T-Hangar discussion. Second by Mrs. Topham and Passed unanimously by the following roll-call vote.
Ms. Topham – Aye Mr. Bouscaren – Aye
Mr. Gasbarro – Aye
Ms. Planzer – Aye Mr. Drake – Aye
Mrs. Topham made a Motion to ratify the 5/16/18, 5/23/18, and 6/6/18 Warrants. Second by Ms. Planzer and Passed unanimously by the following roll-call vote:
Ms. Topham – Aye
Mr. Bouscaren – Aye Mr. Gasbarro – Aye
Ms. Planzer – Aye Mr. Drake – Aye
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Public Comment None
Pending Leases/Contracts – Mr. Rafter presented for approval the following operating
agreements, leases, lease amendments, beach license, contract amendments, and contract change
orders:
Reliant Air- Operating agreement for General Aviation Part 135 Operator $1500 Annual Business Fee plus landing and ramp fees.
Tradewind Aviation LLC- Operating agreement for General Aviation Part 135 Operator $1500 Annual Business Fee plus landing and ramp fees.
SpectaculAir- Operating agreement for General Aviation Part 135 Operator $1500 Annual
Business Fee plus landing and ramp fees.
Nantucket Express- Operating agreement for General Aviation Part 135 Operator $1500
Annual Business Fee plus landing and ramp fees.
United Airlines, Inc. - Lease for seasonal airline agreement for $15,920 plus
landing/freight fees and Annual Business Fee of $1,500.
Delta Air Lines, Inc. - Lease for seasonal airline agreement for $18,800 plus
landing/freight fees and Annual Business Fee of $1,500.
Hyannis Air Service (dba Cape Air/Nantucket Airlines) - Lease for annual airline agreement for $96,480 plus landing/freight fees and Annual Business Fee of $1,500.
Joffe Finance Corp. - Hangar 5 award for $13,200, plus the Annual Business Fee of
$1,500. Twenty year lease with no renewal options. Zero abatement requested for
renovations. Tenant is responsible for obtaining a legal survey of the leased area once the constructions/alterations are complete. Transient use of the hangar for airplane repairs is an approved use after written approval from the Airport.
Sayles’ Seafood- Beach license for catered events at Nobadeer Beach for an Annual
Business Fee of $1,500.
McGarvey Concrete Foundations- Bunker lease Amendment No. 1 to lease agreement
executed on February 2018 for $2,247 to shift awarded parcel resulting in an increase in square footage from + 21,780 sf to + 22,850 sf.
Lakes Region Environmental- Amendment No. 3 to 3- year contract for fuel farm annual inspections/repair in the amount of $3,000 to cover additional repairs found during
inspection. This is an Operating expense.
Annese Electrical Services, Inc. - Amendment No. 1 to extend contract expiration date to
7/15/18 for seasonal hold room electrical services.
Victor Brandon Corporation- Change Order No. 1 for $45,000 to add fencing/concrete to contract titled, Reconstruct a Portion of the Commercial North Ramp. MassDOT ASMP Grant-100% Reimbursement. This is Capital expense.
Victor Brandon Corporation- Change Order No. 2 for $28,000 to repair taxi way A and
E to contract titled, Reconstruct a Portion of the Commercial North Ramp. FAA grant
eligible if the total amount stays within the original grant amount. This is a Capital expense. Note: Jacobs is working on a revision to this change order and has asked Airport
Administration to place a hold on its review by the Commission.
Jacobs Engineering - Supplemental Agreement No. 2 in the amount of $3,500 for AIP
project #67, North Ramp Rehab Areas 3. FAA grant eligible if the total amount stays within the original grant amount. This is a capital expense.
Kobo Utility Construction Corp. - Change Order No. 1 in the amount of $65,943 for
various additions/deletions to the Airfield Electrical Vault Modifications. FAA/MassDOT
grant reimbursable. This is a Capital expense.
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Kobo Utility Construction Corp. - Change Order No. 2 in the amount of $15,400 for
airfield lighting controls to the Airfield Electrical Vault Modifications. ATCT reimbursable agreement. This is a capital expense.
Kobo Utility Construction Corp. - Change Order No. 3 in the amount of $118,000 for
additions due to unforeseen conditions to the Airfield Electrical Vault Modifications.
FAA/MassDOT grant reimbursable. This is a capital expense.
Potters Industries LLC- Amendment No. 1 to 3-year contract to supply type III glass beads in the amount of $25,300. Contract expires 10/31/18 and is a capital expense.
Mr. Drake made a Motion to approve operating agreements, leases, lease amendments, beach license, contract amendments, and contract change orders as presented with the exception of Victor
Brandon Corporation Change Order No. 2. Second by Mrs. Topham and Passed unanimously by
the following roll call vote: Ms. Topham – Aye
Mr. Bouscaren – Aye
Mr. Gasbarro – Aye Ms. Planzer – Aye
Mr. Drake – Aye
Pending Matters – Mr. Rafter reported on:
011315-2 General Fund Repayment Proposal and Discussion of In-Kind Service- Airport Administration received an update from the Town Finance Director. The Finance
Department is continuing the process of drafting an appeal letter to the Compliance Division of the FAA.
061317-2 Brookfield Asset Bridgetown LLC Sub-Lease to FedEx Corp- Received the Recognition, Non-Disturbance and Attornment Agreement from the sub-tenant Federal
Express Corporation. This document completes the sub-lease of Hangar 1 from
Brookfield Asset Bridgetown LLC to FedEx.
Mrs. Topham made a Motion to approve the Recognition, Non-Disturbance and Attornment
Agreement as presented. Second by Mrs. Planzer and Passed unanimously by the following roll call vote:
Ms. Topham – Aye Mr. Bouscaren – Aye Mr. Gasbarro – Aye
Ms. Planzer – Aye Mr. Drake – Aye
050916-1 Crew Quarters Development- Airport Administration is working with the Town Finance Director to determine financing options for the project. 050818-3 FAA Grant Acceptance AIP 68 “Install Emergency Back-up Generator”- The grant award was not yet received as of the meeting date; and therefore, was not discussed. 061218-2 Non-Union Employees COLA Discussion- Mr. Rafter presented for discussion a proposed 2.5% increase for non-union employees. This is in alignment with what the union
employees will receive.
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Mr. Drake made a Motion to approve, effective July 1, 2018, a salary increase of 2 ½% for non-
union employees (which is the same as the contractual obligation under the Union agreement
receive. Second by Mrs. Planzer and Passed unanimously by the following roll call vote: Ms. Topham – Aye
Mr. Bouscaren – Aye
Mr. Gasbarro – Aye Ms. Planzer – Aye
Mr. Drake – Aye 061218-3 FAA Part 139 Certification Inspection Report- Compliance letter was shared by Mr.
Rafter. There are 8 areas of concern addressed in the letter. Overall Airport personnel are disappointed with the inspection results and are making efforts to rectify the concerns immediately and anticipate future inspections to produce more positive results. Airport Administration will
share with the Commission a summary of the actions taken to rectify the concerns. 061218-4 FY18 Contingency Reserve Transfer Discussion- Mr. Rafter is requesting that the
Airport Contingency Fund in the amount of $25,000 be applied to match the ASMP MassDOT Grant for the Rates and Charges Study. This account will be replenished in the next fiscal year
budget effective July 1, 2018.
Mrs. Planzer made a Motion to approve the use of $25,000 from the Airport Contingency Fund to
match the MassDOT ASMP Grant for the Rates and Charges Study. Second by Mr. Drake and Passed unanimously by the following roll call vote: Ms. Topham – Aye
Mr. Bouscaren – Aye
Mr. Gasbarro – Aye Ms. Planzer – Aye
Mr. Drake – Aye Manager’s Report – Mr. Rafter reported:
Project Updates
Vault Room – Electrical cutover was performed. It is anticipated that the system will be commissioned and the controls will be put into the control tower in two weeks.
Public Address/Flight Information Display System projects (PA/FIDS) – Complete and operational. Final inspection with FAA and MassDOT on June 27, 2018. Jacobs is in contact with MassDOT seeking additional funding for the project.
North Ramp Area 3- Complete. FAA has approved the use of the remaining funding in the grant to cover the needed repairs of taxiway A & E as long as it does not exceed the
original contract amount. Final inspection with FAA and MassDOT on June 27, 2018.
ALP Update (Geometry Analysis) –Airport Administration meet with the FAA and subject matter experts on June 8, 2018 to review alternatives created by McFarland
Johnson. McFarland Johnson will be reducing the number of alternatives based on the
conversation.
Restaurant Enclosure – Working with Historic District Commission to complete signoff
of the building permit.
Restaurant - Crosswinds is open. They are progressing with the steps needed to open the “Crosswinds to Go” area in the previous gift shop space as well as the bar in the secure
hold room.
Additional Capacity o Expanded Hold Room- Tent is complete, gates are being installed, and electric
work is being completed. Target date for completion is June 14, 2018.
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o 5th and 6th Positons for Commercial Aircraft Parking on the Apron- completed.
Markings Project- Completed under budget.
Taxiway A- Pavement was found to be rutted as part of the annual certification inspection and when removed a concrete-like substance was found underneath that lacked structural
integrity. Funding for the repairs will be in connection with the Ramp Area 3 project.
Rates and Charges Study- McFarland Johnson’s submission is 90% complete. RFP/IFB Bid Status – Mr. Rafter reported the RFPs and REI being worked on include:
Flat Roof Building- Fly Bade has been awarded a 14 month lease and the lease term sheet has been signed. The lease is being developed by Airport Counsel and reviewed by Airport
Administration. A Tenant Alteration/Construction application has been approved by Airport Administration. In order to expedite the process a special Airport Commission meeting is requested the last week of June to review the finalized lease.
Commissioners shared concerned about past performance of Fly Blade and want to ensure that the lease includes language on security expectations and allowable leased property
uses. Mr. Gasbarro requested that a legal survey be completed of the leased property as part of the lease process.
Mr. Drake made a Motion to prevent construction/alterations from being performed by Fly Blade on the proposed leased area until a lease is signed by the Airport Commission.
Second by Mrs. Topham and Passed unanimously by the following roll call vote:
Ms. Topham – Aye Mr. Bouscaren – Aye
Mr. Gasbarro – Aye
Ms. Planzer – Aye Mr. Drake – Aye
Mr. Drake leaves the meeting at 5:40.
Gas Station RFP- Lease negotiations continue with the Airport Gas.
Sun Island RFP will be reissued in the near future. Operations – Mr. Rafter reported:
Delta began service on June 8, 2018 and American begins the weekend of June 16, 2018.
Noah Karberg, Assistant Airport Manager, attended Jump Start, a meeting for airport and
airlines to connect in person. Mr. Karberg reviewed with the Commission his experience at the meeting. Air service sustainability was a focus in his conversations with airlines.
Memorial Day weekend sales were down 4% which equates to $10,872.
Town of Nantucket has notified Airport Administration that capital request plan for the next 10 years beginning in 2020 is due July 16, 2018.
Mini Airport Day was held on Sunday, June 10, 2018.
Nantucket Flying Association Aviation Camp is scheduled for June 25-29, 2018.
Statistics – Mr. Rafter reviewed the April 2018 statistics:
Operations are down 34.3% from April 2017; and down 17.4% from last FYTD.
Enplanements are up 10.33% from April 2017; and down 3.01% from last FYTD.
Jet A Gallons are up 27.33% from April 2017; and up 8.2% from last FYTD.
Jet A Gallons are down 9.13% from May 2017.
AvGas Gallons are up 28.7% from April 2017; and down 13.5% from last FYTD
AvGas Gallons are up 8.23% from May 2017.
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Freight is down 6.7% from April 2017; and up 2.7% from last FYTD.
1 Noise Complaint was filed for April 2018 compared to 1 in April 2017.
Personnel Report – Mr. Rafter reported:
All seasonal positions are filled.
Full Time maintenance position is filled by Jeff Beamish. Commissioners Comments
Before leaving the meeting Mr. Drake shared that Dan Wolf , Chairman of Cape Air requested to be put on the agenda for the July 10, 2018 Commission Meeting to discuss
air service. Mr. Drake said he agreed to his request. Mrs. Topham shared concerns including the length of grass in the front of the terminal and
TSA only having one line open for passenger screening. In addition a taxi driver approached her with concerns regarding Uber drivers at the airport. Mr. Rafter shared with the Commission that we were unable to have the Governor’s office intervene in a supplemental bill to enable the Airport
to control the Transportation Network Companies. Next steps will be to collaborate with Martha’s Vineyard Airport and Provincetown Airport.
Mr. Gasbarro shared with the Commission that he was pleased with the mini airport day and would be in favor of a yearly event to promote the Airport to the community.
Public Comment David Barrett, Nantucket Taxi owner, shared with the Commission concerns and submitted
pictures:
Length of the grass in front of the terminal
Trash barrel was removed on the terminal side between the terminal building and the
administration building.
Lack of carts available for departing passengers
Taxi regulations state that passengers can choose the taxi they want and do not go in order
but that the other taxis do not need to move to accommodate the departure out of sequence. Mr. Barrett would like the last part regarding taxi’s not having to move be removed from the regulations.
Uber/ Transportation Network Companies’ parking practices at the Airport, the use of the handicapped spot for pickups, and not displaying signs that identify them as an Uber driver
Taxi grid spaces are fading and need to be repainted.
The Commission requested that Airport Administration meet with the Nantucket Police
Representative that oversees the officers stationed at the Airport to discuss expectations and help
needed with enforcement regarding handicapped parking use and Transportation Network Companies pick up procedures to ensure safety at the Airport.
Mr. Gasbarro requested a parking lot update from Mr. Rafter. Jamie Sandsbury, Business & Finance Manager, will present an update at the August 14, 2018 Commission meeting. The parking
lot is being monitored and electronic chalking and tickets are being given out. Having no further business for Open Session, Mrs. Topham made a Motion to go into Executive
Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review Executive
Session Minutes as enumerated on the Agenda; Clause 3: To discuss strategy with respect to pending litigation in respect to Airport Improvement Plan (AIP) projects. The Chair has determined
that an open session may have a detrimental effect on the litigation position of the Airport
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Commission; and under Clause 3 to discuss strategy with respect to collective bargaining. The
Chair has determined that an open session may have a detrimental effect on the bargaining position
of the Airport Commission. Clause 6: To discuss strategy with respect to the Airport Gas Lease negotiations. The Chair has determined that open session may have a detrimental effect on the
negotiating position of the Airport Commission. Second by Mrs. Planzer and Passed unanimously,
by the following roll-call vote: Mr. Gasbarro – Aye
Ms. Planzer – Aye Mr. Bouscaren- Aye Mr. Topham- Aye
Meeting adjourned at 6:15 pm.
Respectfully submitted,
___________________________________ Katy Perales, Recorder
Master List of Documents Used 6/12/18 Agenda including Updated Exhibit 1 (Handout)
5/8/18 Draft Minutes 5/16/18 Warrant Signature Sheet
5/23/18 Warrant Signature Sheet 6/6/18 Warrant Signature Sheet
Reliant Air Operating Agreement Tradewind Aviation LLC Operating Agreement
SpectaculAir Operating Agreement Nantucket Express Operating Agreement
United Airlines, Inc. Lease Agreement (Handout) Delta Airlines, Inc. Lease Agreement
Hyannis Airlines, Inc. Lease Agreement Joffe Finance Corp Lease Agreement
Salyes’ Seafood License Agreement McGarvey Concrete Foundations Lease Agreement
Lakes Region Environmental Contract Amendment Annese Electrical Services, Inc. Contract Amendment
Victor-Bandon Corporation Contract Change Order #1 Victor-Bandon Corporation Contract Change Order #2
Jacobs Engineering Supplemental Agreement No 2 Contract Amendment Kobo Utility Construction Corp Contract Change Order #1
Kobo Utility Construction Corp Contract Change Order #2 Kobo Utility Construction Corp Contract Change Order #3
Potters Industries LLC Contract Amendment Federal Express Corporation Recognition, Non-Disturbance and Attornment Agreement
FAA Part 139 Certification Inspection Report Fly Blade Lease Term Sheet
April 2018 Monthly Statistical Report