HomeMy WebLinkAbout12.11.18 Final Minutes
Town of Nantucket
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554
Thomas M. Rafter, Airport Manager Commissioners Phone: (508) 325-5300 Daniel W. Drake, Chairman Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair
Anthony G. Bouscaren Andrea N. Planzer Jeanette D. Topham
AIRPORT COMMISSION MEETING December 11, 2018
The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following Commissioners present: Arthur Gasbarro, Andrea Planzer, and Jeanette Topham. Anthony
Bouscaren participated remotely by phone as his physical attendance was unreasonably difficult.
The meeting took place in the 1st floor Community room at the Public Safety Facility, 4 Fairgrounds Rd. Nantucket MA.
Airport employees present were: Thomas Rafter, Airport Manager, Noah Karberg, Assistant
Airport Manager, David Sylvia, Safety & Compliance Officer, Jamie Sandsbury, Business &
Finance Manager, Katy Perales, Office Manager and Lillian Sylvia, Administrative Assistant.
Mr. Drake announced the meeting was being audio and video recorded.
Mr. Drake announced that the January meeting will be held on Monday, January 14th at 2:00 PM
and the February meeting will be held on Tuesday, February 12th at 6:00 PM. Mr. Drake asked for comments on the Agenda; hearing none, the Agenda was adopted.
Ms. Planzer made a Motion to approve the draft minutes dated 11/13/18. Second by Ms. Topham and Passed unanimously.
Ms. Topham made a Motion to ratify the 11/14/18 and the 12/5/18 Warrants. Second by Ms.
Planzer and Passed unanimously by the following roll-call vote:
Ms. Topham – Aye Mr. Bouscaren – Aye
Mr. Gasbarro – Aye
Ms. Planzer – Aye Mr. Drake – Aye
Public Comment None
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Pending Leases/Contracts – Mr. Rafter presented for approval the following lease agreement and
contracts:
Nantucket Poke- Beach License for a food cart at Nobadeer Beach, with an annual
business fee of $1,500. License commences on 5/17/19 and expires on 9/30/19.
Marine Lumber- Lease Amendment in the amount of $14,854, including (2) 10 year lease
extensions, and an annual business fee of $1,500.
Infax, Inc. - Contract Amendment for change order #2 AIP 65 (PA/FIDS) for the public address project changes resulting from the acoustical study in the amount of $81,857. Adds 30 days to the contract.
McFarland Johnson Inc. – Task order MJ-A-03 in the amount of $283,680 for
Environmental Assessment and Environmental Impact report (EI/EIR), regarding AIP 69
EA/EIR Part A.
McFarland-Johnson, Inc. Task Oder MJ-A-04 -This contract was not reviewed and Mr. Rafter asked that it be removed from consideration.
Anderson and Kreiger- Letter of Agreement for Legal Services.
Mr. Gasbarro made a Motion to approve the contracts as presented excluding the McFarland Johnson Inc. Contract Task Order MJ-A-04, Second by Ms. Topham and Passed unanimously by the following rol1 call vote:
Ms. Topham – Aye Mr. Bouscaren – Aye Mr. Gasbarro – Aye
Ms. Planzer – Aye Mr. Drake – Aye
Pending Matters – Mr. Rafter reported on:
011315-2 General Fund Repayment Proposal and Discussion of In-Kind Service-
Mr. Rafter reported that the Town will be submitting the adjusted repayment agreement to DOR (Department of Revenue) for review, and it must be signed by both MASS DOT
and DOR, before being approved by FAA.
050916-1 Crew Quarters Development- Based on discussion at the Long Range
Planning Sub-Committee meeting, a capital request will be put in place on the FY21 budget, to begin a design plan and retain the services of an Owners Project Manager (OPM). Mr. Rafter has been invited to participate in a working group with the town,
regarding its employee housing plan in January. 121118-1 Rectrix Aviation Reassignment of Airline Agreements- Mr. Rafter reported on:
Rectrix has been purchased by Ross Aviation, and will be changing its name and transferring their assets.
Ms. Topham made a Motion to approve the Rectrix Aviation Reassignment of Airline Agreements as presented, Second by Ms. Planzer and Passed unanimously by the following roll call vote:
Ms. Topham – Aye
Mr. Bouscaren – Aye Mr. Gasbarro – Aye
Ms. Planzer – Aye Mr. Drake – Aye
11/13/18 Airport Commission Meeting Page 3 of 5
111318-3 Nantucket Memorial Aviation Wall for Terminal: Mr. Rafter reported that
The Long Range Planning Sub-committee agreed the current wall will be expanded. Two
additional members will be added to the wall.
121118-2 (Presentation) Rates and Charges Public Hearing Proposed to be scheduled for January 14, 2018-McFarland Johnson conducted a study of the Airport Rates and Charges. Mr. Karberg reviewed the proposed new Rates and Charges increase for landing fees which are subject
of the January 14 hearing. Mr. Karberg discussed four examples, broken down into two parts pertaining to the current rates and charges, the proposed rates and charges, and the philosophy of each landing fee, as well as the impacts that these fee changes could have on the signatory and
terminal seasonal airlines. Mr. Gasbarro requested to have the history of previous increases, as well as information about what other seasonal airports currently charge.. Mr. Drake requested that Mr. Karberg provide a brief list of all of the prospective changes for the Rates and Charges.
Finance: Mr. Rafter reported on:
121118-3 Preliminary FY20 Budget Does not rely on Retained Earnings. Revenue has
increased by $31,000 and expenses have increased by $31,000. Income from rent increased. There was an increase in expenses for health insurance, tools and equipment,
and professional services. Mr. Rafter reports that the additional environmental study that
was discussed at the environmental subcommittee meeting will fall under the current budget.
Manager’s Report – Mr. Rafter reported: Project Updates
PA/FIDS- Work has been completed and Project will be closed.
ALP Update (Geometry Analysis) – Final recommendations have been submitted and the next step will be a determination by the FAA with final steps.
EA/EIS- The Engineering Task Order has been approved. RFP/IFB Bid Status – Mr. Rafter reported the procurements being worked on include:
Sun Island RFP- Is being prepared to be advertised for proposals at a late date.
Owners Project Manager (OPM) An OPM for the Security Upgrades project has been selected.
Fuel Farm Supply and Rehabilitation RFP- Rehabilitation and Fuel Supply RFP will be issued separately. Rehabilitation will be funded out of FY19 budget..
143 Old South Road Lot- Land Lease RFP received one bid and is under review.
Refueler Truck (Truck Eight) RFP- is advertised with a proposal deadline of December 18, 2018.
Mr. Rafter reported that Mrs. Perales is currently working on the On Call, Airfield Electrical Services, HVAC/Geothermal Service, and Fuel Farm Manual Inspections Bid Documents. .
Operations – Mr. Rafter reported:
Commission approved request to increase the fuel revolver cap to $5.2 Million. For FY 19.
This will be on the Agenda for the Finance Committee meeting on Thursday, December 13th, as well as the Select Board agenda on Wednesday, December 19th.
Over Thanksgiving AVGAS Gallons were up 1% from the previous year, Jet A stayed the
same, and total sales were up 20%. Over Stroll AVGAS was up 2% from the previous
year, Jet A was down 29%, and total sales was down 15%.
Airport Administration met with FAA regarding the Capital Improvement Plan. It was
determined that FAA will not fund any resolution to the North Apron paving issues. . Once
11/13/18 Airport Commission Meeting Page 4 of 5
environmental study is done and permits are obtained, a grant for Taxiway Echo will be
possible. Still in need of the Security Supplemental grant, and ALP response approval.
Airport Administration met with TSA and the airlines and discussed staffing, management, equipment, and Pre-Check. The bag screening machine will be upgraded. TSA has been
completing preventative maintenance off hours, and have been working on leadership and
management training. Check point throughput is going to have to significantly increase; therefore it is important passengers arrive an hour before scheduled flights.
A freight proposal from Cape Air will be reviewed.
Maintenance has been performing crack sealing on primary runways and taxiways, as well as mowing to comply with the Ecological Management Plan.
Statistics – Mr. Rafter reviewed the October 2018 statistics:
Operations are down 32.50% from October 2017; and down 18.95% from last FYTD.
Enplanements are down 8.28% from October 2017; and up 8.67% from last FYTD.
Jet A Gallons are down 3.15% from October 2017; and up 10.70% from last FYTD.
Jet A Gallons are up 17.67% from November 2017.
AvGas Gallons are up. 4.04% from October 2017; and up 9.69% from last FYTD.
AvGas Gallons are up 40.83% from November 2017.
Freight is up 18.55% from October 2017; and up 7.99% from last FYTD.
1 Noise Complaints were filed for October 2018 compared to 1 in October 2017.
Personnel Report- Mr. Rafter Reported:
Peter Flowers, maintenance department employee, has been medically cleared and is back
to full duty employment. Commissioners Comments
Committee Report: Long Range Planning Sub-Committee- Crew quarter design
process will be completed; the availability of funding will determine if this project will move forward. Hold Room Phase II will continue as planned. . Security Upgrades project
is waiting on a grant for the design, and will need to have funding before moving forward.
Taxiway E will be going to town meeting for approval, and a public relations campaign will be developed to educate the community.
Committee Report: Environmental Sub-Committee- four major topics were discussed,
including the McFarland-Johnson Task order MJ-A-03, the future of the runway due to erosion along the fence, beginning to think about mapping, logging, and preventative
maintenance of the storm water, and the progress, achievements and goals of the habitat
and invasive species management. Public Comment None
Having no further business for Open Session, Mr. Gasbarro made a Motion to go into Executive
Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review Executive Session Minutes as enumerated on the Agenda; Clause 3: To discuss strategy with respect to
pending litigation in respect to the resolution of Apron Area 3 Project. The Chair has determined
that an open session may have a detrimental effect on the litigation position of the Airport Commission; Second by Ms. Planzer and Passed unanimously, by the following roll-call vote:
Ms. Topham – Aye
Mr. Bouscaren – Aye Mr. Gasbarro – Aye
Ms. Planzer – Aye
Mr. Drake – Aye
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Meeting adjourned at 6:25 pm.
Respectfully submitted,
___________________________________
Lillian Sylvia, Recorder Master List of Documents Used 12/11/18 Agenda including Exhibit 1 11/13/18 Draft Minutes
11/14/18 Warrant Signature Page 12/5/18 Warrant Signature Page
Rates & Charges Study (Handout) Nantucket Poke License Agreement
Marine Lumber Operator Inc., First Amendment to Lease Agreement Infax Inc. Change Order #2 to AIP 65
McFarland-Johnson Inc. Task Order MJ-A-03A Contract McFarland-Johnson Inc. Task Order MJ-A-04 Contract
Anderson Kreiger Letter of Agreement Ross Rectrix Consent
FY20 Budget October 2018 Monthly Statistical Report