HomeMy WebLinkAbout4.9.19 Final Minutes
Town of Nantucket
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554
Thomas M. Rafter, Airport Manager Commissioners
Phone: (508) 325-5300 Daniel W. Drake, Chairman
Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair
Anthony G. Bouscaren
Andrea N. Planzer
Jeanette D. Topham
AIRPORT COMMISSION MEETING
April 9, 2019
The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following
Commissioners present: Andrea Planzer, Jeannette Topham, and Anthony Bouscaren.
Commissioner Arthur Gasbarro was absent.
The meeting took place in the 1st floor Community room at the Public Safety Facility, 4 Fairgrounds
Rd. Nantucket MA.
Airport employees present were: Thomas Rafter, Airport Manager, Noah Karberg, Assistant
Airport Manager, and Lillian Sylvia, Administrative Assistant.
Mr. Drake announced the meeting was being audio and video recorded.
Mr. Drake asked for comments on the Agenda; hearing none, the Agenda was adopted.
Mr. Bouscaren made a Motion to adopt the draft minutes dated 3/12/19. Second by Ms. Planzer
and Passed unanimously.
Ms. Topham made a Motion to ratify the 3/20/19 and approve the 4/10/19 Warrants. Second by
Mr. Bouscaren and Passed unanimously.
Public Comment
None
Pending Leases/Contracts – Mr. Rafter presented for approval the following lease agreements
and contracts:
McFarland-Johnson, Inc. Task Order in the amount of $22,850 for the Employee
Housing Development Feasibility Study. To estimate potential costs and revenues, assess
financial viability of initial capital investment, ongoing maintenance and operation, and
long-term financial performance of the project. This is a capital expense.
Jacobs Engineering- Task Order in the amount of $152,900 for the design and
construction management services for concrete apron repairs. Contract expires 7/31/19,
this is 95% ASMP and 5% Nantucket Memorial Airport funded.
4/9/19 Airport Commission Meeting Page 2 of 5
Lakes Region- Contract in the amount of $52,500 to provide aviation fuel facility annual
inspection and tank cleaning. Completion date of 5/15/19. Contract expires 4/9/20. This is
an operating expense.
KOBO Utility Construction Corp.- Contract in the amount of $0 to extend the project
completion date for the airfield electrical vault modifications to 6/20/19. This is a capital
expense.
Victor-Brandon Corp.- Contract in the amount of $686,500 to install concrete hardstand
and apron repairs. Completion date of 5/12/19. This is 95% ASMP and 5% ACK funded.
Hi-Lite Airfield Services- Contract in the amount of $309,220.75 to remove/replace
pavement markings on runway 6-24. Completion date of 5/12/19. 100% ASMP funded.
McFarland-Johnson, Inc. Task Order MJ-A-04- This contract was not reviewed and Mr.
Rafter asked that it be removed from consideration.
Mr. Bouscaren made a Motion to approve the contracts as presented excluding the McFarland
Johnson Inc. Task Order MJ-A-04 contract Second by Ms. Planzer and Passed unanimously.
Pending Matters – Mr. Rafter reported on:
011315-2 General Fund Repayment Proposal and Discussion of In-Kind Service-
Mr. Rafter reported he is working with the town finance director on an updated
Memorandum of Understanding (MOU) with the FAA approved reimbursement amount.
Will be at next meeting for approval.
050916-1 Crew Quarters Development- Mr. Rafter reported that a Request for
Proposals (RFP) for an Owners Project Manager (OPM) and a Request for Quotes (RFQ)
for design services must be done. Transfer of funds was approved at Annual Town
Meeting. Working with the town as they create an employee housing policy.
111318-3 Nantucket Memorial Aviation Wall for Terminal- Mr. Rafter reported that
the aviation wall is almost complete. One of the plaques returned with the wrong
information on it and had to be sent back. Once complete a ceremony will be
coordinated.
MassDot ASMP Grant Pre-Application 040919-1 Runway 6-24 Paint and Pavement Markings-
$309,220.75- Mr. Drake reported that the Airport is being 100% reimbursed By Mass DOT for
the 6-24 Pavement Markings Project.
Ms. Topham made a Motion to approve the ASMP Grant Pre-Application for Runway 6-24
Paint and Pavement Markings for $309,220.75 Second by Mr. Bouscaren and Passed
unanimously.
040919-2 Apron Concrete Repairs- $807,500- Mr. Drake reported that the Airport is
being 95% reimbursed for the Apron Concrete Repairs Project.
Mr. Bouscaren made a Motion to approve the ASMP Grant Pre-Application for the Apron
Concrete Repair for $807,500 Second by Ms. Planzer and Passed unanimously.
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Manager’s Report – Mr. Rafter reported:
Project Updates
Pipe Burst in Administration Building - Engineering firm is working on the scope to
repair water damage that occurred on the first floor of the Administrative office building.
Administration is in contact with insurance company regarding next steps.
Seasonal Hold Room Phase II- Installation of the fence has begun. The flooring system
is on site.
Concrete Hardstands- With approved contract, work will begin April 10, 2019.
Pavement Markings- Work is scheduled to begin April 29, 2019.
Generator for Airfield Lighting- Installation has begun.
Post Screening Refreshment Opportunity- Reviewing potential vendors.
ALP Update (Geometry Analysis) – Waiting approval from FAA
EA/EIS- Archeological work was complete. No cultural resources were identified.
Tank Compliance Services- New fuel tank has been installed for the Air Traffic Control
Tower generator. Seeking proposals to get pricing for the removal of the old underground
storage tank
PFC Application- Work has begun, and data is being gathered for the second application.
Bunker Road Drainage Issue- Waiting for a short term solution from engineers, and
design for the long term solution of an infiltration system.
Fuel Farm Rehabilitation- Finalizing the Task Order scope of work.
RFP/IFB Bid Status – Mr. Rafter reported the procurements being worked on include:
On call Airfield Electrical- Received one bid and is under review.
HVAC/Oil/Geothermal Service- Received one bid and is under review.
IT Services- Received two bids and is under review.
Fuel Farm Supply RFP- Received five bids and is under review.
Bunker Road Parcels- Currently being advertised and is out to bid, and due April 29,
2019.
Operations – Mr. Rafter reported:
Certification Inspection from FAA is scheduled for May 22, 2019 – May 24, 2019.
The contractor for the Richmond Group has begun construction of a right turn lane from
Old South Road onto Airport Road. The base course will occur during the month of April,
and final paving in the fall.
Responded to a request from Massachusetts Department of Environmental Protection
(MASSDEP), regarding the Airport’s past and current use of Aqueous Film-Forming Foam
(AFFF), used for firefighting.
The security system articles have been approved at Annual Town Meeting and will be
reaching out to congressional delegation requesting their support for an application for
supplemental discretionary funds for the new system. FAA said notifications should be out
before the end of spring.
Airport staff participated in Safety Management System Training.
There will be a Tenant Meeting on April 11, 2019 at 10:30 AM.
Discussion:
Ms. Topham asked the reason for the delay on the project to repair water damage in the
Administration Building. Mr. Rafter responded that Administration is still waiting on
insurance. The scope will then have to be developed, followed by the design work, then will
go out to bid, and be awarded. Work is anticipated to be done by July.
4/9/19 Airport Commission Meeting Page 4 of 5
Ms. Topham asked if there were other asphalt companies that sent in bids for the Concrete
Repair project. Mr. Rafter responded that a second company did not get their bid in on time.
Statistics – Mr. Rafter reviewed the February 2019 statistics:
Operations are down 18.58% from February 2018; and down 25.52% from last FYTD.
Enplanements are down 14.75% from February 2018; and up 4.46% from last FYTD.
Jet A Gallons are up 31.28% from February 2018; and up 10.59% from last FYTD.
Jet A Gallons are down 12.09 % from March 2018.
AvGas Gallons are up 17.10 % from February 2018; and up 16.31% from last FYTD.
AvGas Gallons are up 42.35% from March 2018.
Freight is up 14.12% from February 2018; and up 5.49% from last FYTD.
1 Noise Complaints were filed for February 2019 compared to 0 in February 2018.
Personnel Report- Mr. Rafter reported:
Began hiring seasonal employees for the 2019 season. Two new experienced seasonal
employees have been hired for the line service, and there will be seven returning seasonal
employees this season. Training dates are May 6, 2019 and June 3, 2019.
Debbie Crooks, HR and Finance Assistant, attended the job fair at the Nantucket High
School.
Katy Perales, Office Manager, will be returning to work part time on April 24, 2019
Commissioners Comments
Mr. Drake recommended that the Airport write a “Thank You” letter to MASSDOT for
their financial help on some of the Airport projects.
Public Comment
Steve Drabkin, retired federal employee, noted, that there is limited air service between Nantucket
and Martha’s Vineyard, and hopes that this information will be passed on to Cape Air, with the
hope of getting response from the airlines outlining its future plans regarding this issue.
Having no further business for Open Session, Mr. Bouscaren made a Motion to go into Executive
Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review Executive
Session Minutes as enumerated on the Agenda; Clause 3: To discuss strategy with respect to
pending litigation in respect to the resolution of Apron Area 3 Project. The Chair has determined
that an open session may have a detrimental effect on the litigation position of the Airport
Commission; Second by Ms. Topham and Passed unanimously, by the following roll-call vote:
Mr. Bouscaren- Aye
Ms. Topham- Aye
Ms. Planzer-Aye
Mr. Drake- Aye
Meeting adjourned at 5:31 pm.
Respectfully submitted,
___________________________________
4/9/19 Airport Commission Meeting Page 5 of 5
Lillian Sylvia, Recorder
Master List of Documents Used
4/9/19 Agenda including Exhibit 1(Handout)
3/12/19 Draft Minutes
3/20/19 Warrant Signature Page
4/10/19 Warrant Signature Page
McFarland-Johnson Inc. Task Order MJ-N-16
Jacobs Task Order No. 4
Lakes Region Fuel Farm Inspections Contract (Handout)
Jacobs Airfield Electrical Vault Modifications Extension
Victor-Brandon Corp. Concrete Apron Repairs Contract (Handout)
Hi-Lite Airfield Services Contract (Handout)
Airport Economic Impact Study
February 2019 Monthly Statistical Report