HomeMy WebLinkAbout7.23.13_Minutes_201503101259585263
Town of Nantucket
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554
Thomas M. Rafter, A.A.E., Airport Manager Commissioners
Phone: (508) 325-5300 Daniel W. Drake, Chairman
Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair
David C. Gray, Sr.
Andrea N. Planzer
Jeannette D. Topham
AIRPORT COMMISSION MEETING
July 23 2013
The meeting was called to order at 5:00 PM by Vice Chair Arthur D. Gasbarro with the following
Commissioners present, David C. Gray, Sr., Andrea N. Planzer and Jeanette D. Topham.
Chairman Daniel W. Drake was absent.
The meeting took place in the 1st Floor meeting room at the Public Safety Facility, 4 Fairgrounds
Rd.
Airport employees present were Thomas M. Rafter, Airport Manager, David Sylvia, Training and
Compliance Officer, Ashley Christ, Business Manager, Noah Karberg, Environmental
Coordinator, and Janine Torres, Office Manager.
Mr. Gasbarro announced the meeting was being recorded.
Mr. Gasbarro asked for any comments on the Agenda. Hearing none the Agenda was approved.
Ms. Topham made a Motion to approve the 7/9/13 Minutes. Mr. Gray Seconded. The
Commission Passed Unanimously.
Mr. Gray made a Motion to release the Executive Session Minutes of 3/1/12, 3/27/12, 4/19/12,
4/26/12, 5/8/12, 5/22/12, 6/12/12, 6/26/12, 7/10/12, 7/24/12, 8/28/12 with a redaction of item #3,
9/25/12, 10/30/12, 12/18/12, 3/26/13 and 6/25/13. Ms. Topham Seconded. The Commission
Passed Unanimously.
Ms. Topham made a Motion to ratify the 7/24/13 Warrant. Ms. Planzer Seconded and the
Commission Passed Unanimously.
Public Comment
None.
Commission Signing Authority
After brief discussion Ms. Topham made the Motion authorizing Mr. Drake, as Chairman, the
authority to sign on behalf of the entire Commission on Federal and State contracts, grants and
other agreements, totaling $50,000.oo or more, pertaining to projects previously approved by the
entire Commission. Mr. Gray Seconded. The Commission Passed Unanimously.
7.23.13 Airport Commission Minutes Page 2 of 5
Pending Leases and Contracts
Mr. Rafter presented one (1) Lease, and two (2) contracts for approval:
Air Wisconsin Airlines – A seasonal airlines Operating Agreement (carrier for US
Airway’s), $11,000 rental income, $1,500 Business Fee plus Landing Fees.
Computer Assisted Services – A three year contract to provide IT services for a not to
exceed amount of $150,000.
Victor-Brandon Corp – A construction contract to Re-Align and Widen Taxiway D
Connector, $440,295.
Mr. Gray made a Motion to approve the Lease and two Contracts. Ms. Planzer Seconded. The
Commission Passed Unanimously.
Pending Matters
120412-3 Existing Bunker Lease Review – Mr. Rafter reported the Amendment for the Atlantic
Aeolus Lease is still pending.
021213-2 Supplemental Agreement to the Other Transactional Agreement (OTA) – ATCT
Mr. Rafter reported the FAA has yet to release their report.
061113-1 Bunker Area Environmental Permit Review – Mr. Rafter indicated Mr. Karberg
continues to work with National Heritage and will be preparing a MESA filing.
062513-3 Noise Abatement – Mr. Rafter indicated increased educational efforts are continuing.
Noise abatement cards are included in all catering bags and signs are being made for both the
north and south ramps.
070913-1 Memorandum of Understanding (MOU) Update – Mr. Rafter indicated not
receiving many Commission comments and will move forward in drafting a new MOU for
presentation at a future meeting.
Finance
072313-1 EOY FY2013 Budget Update
Mr. Rafter presented the Summary Report that will be presented to the Board of Selectman on
7/24/13 indicating a Net Surplus of $122K. This takes into account the fuel sales surplus. Mr.
Rafter added the Finance Department has not finalized the reconciliations. Mr. Rafter noted
frustration on being responsible for the data but not being able to control the data in MUNIS.
Mr. Rafter reported the goal moving forward is to demonstrate financial strength. Retiring
additional debt service and instituting the PFC will help accomplish this.
Mr. Rafter indicated these numbers are preliminary and unaudited. Continued improvement is
planned on communications with the Finance Department and will be addressed in the draft
revised MOU with the Town.
Mr. Gasbarro noted no issuance costs associated with the latest borrowing are showing. Mr.
Rafter thought it might be because the borrowing cycle may not be finalized and will confirm.
Mr. Gasbarro remarked it is time to start developing FY2015 Budget. Mr. Rafter added a new
capital item format has been discussed at Cabinet meetings and will be shared at the next
meeting.
7.23.13 Airport Commission Minutes Page 3 of 5
GA/Administration Building Project Update
Mr. Rafter reported the Amendments to the Architectural Consulting Group and Nantucket
Architecture Group Contracts will be presented at the next meeting.
Comments were made regarding the labor on the site. Mr. Rafter noted most of the progress has
been on the site work and agrees there is not much work on the inside of the building.
Discussion took place regarding the letter to the Surety rejecting the project schedule and that
each construction meeting will now document all the work that is behind according to that
schedule.
The Project Change Order (PCO) numbers 12, 16 and 17 were approved by Mr. Rafter since the
last report on June 26th for a total increase of $16,014.01. Discussion took place regarding the
waiver added to each PCO regarding the Surety’s right to additional time resulting from the PCO
after which Mr. Gray made a Motion to Ratify PCO’s 12, 16 and 17 striking the “additional
time” language from these and any future PCO. Ms. Planzer Seconded and Passed
Unanimously.
022613-2 Master Plan and Sustainability Program Update
Mr. Rafter reported preparations are underway for the Open House taking place Thursday
evening, August 15th in Hangar #3.
The Sub-Consultant working on the Economic Development/Impact portion of the Master Plan
will be on Island the week of August 12th meeting with several different organizations to obtain
feedback on the profile of Nantucket visitors to determine the demand for air service for example.
062513-1 Re-Align and Widen Taxiway (Delta) Connector Update – Mr. Rafter reported the
FAA Grant Offer is presented for the Commission’s acceptance. Mr. Gray made the Motion to
accept the FAA Grant Offer in the amount of $516,000.00 to realign and widen the south apron
taxiway connector. Ms. Topham Seconded. The Commission Passed Unanimously.
Mr. Rafter noted the connector may be identified by another letter other than “D (Delta)”.
072313-2 Review and Adopt TON Fraud Policy – Mr. Gasbarro explained the proposed Fraud
Policy was developed by the Town after completion of several studies, analysis of procedures and
upon recommendation resulting from a Fraud Risk Assessment. The Board of Selectman (BOS)
adopted the Policy at their July 10th meeting.
Ms. Topham made a Motion to adopt the Fraud Policy. Mr. Gray Seconded and Passed
Unanimously.
Manager’s Report
Projects Update
Mr. Rafter reported:
In process of reviewing a small scale solar project in conjunction with Cape Air. More to
come once some additional details are worked out.
Will be meeting with TON Capital Committee on July 31st to discuss long range capital
plans. To prepare, met with Staff to go over what the Capital needs may be over next ten
(10) years and is preparing a spreadsheet including funding sources to present to the
Committee.
Reviewed MassDOT website on their State wide pavement evaluation showing
Nantucket’s page indicating its use as a valuable tool to plan pavement maintenance.
7.23.13 Airport Commission Minutes Page 4 of 5
When any State funded rehabilitation takes place, this website will be updated. Mr.
Gasbarro pointed out the North Ramp pavement is rated in poor condition and suggests in
planning its rehabilitation, to include the infrastructure for future electrification.
Will be developing an overall maintenance plan that will cover facilities, vehicles and
vegetation.
Preliminary FAA data was shared on FY2012 Enplanements. Mr. Sylvia will work on
verifying the data. This data determines our share in future AIP Funding.
RFP/Bid Status
Still working with UPS to finalize their new Lease.
Drafting engineering and fuel supply RFP’s
Operations Update
Participated in conference call with Providence airport and will be combining efforts in
increasing service between our airports.
Reported information on top 200 airports based on average fares. Aspen and Vale ranked
1 and 2as hiving the highest fares with the average itinerary of 1,100 miles. Nantucket
ranked 199 in average fares; but interestingly has the highest yield for revenue per seat
mile, because of the short distance of most flights, an itinerary average of 190 miles.
The format shown at the last meeting for monthly reports to the BOS was updated
slightly taking a more narrative approach.
o Jet fuel sales were up 7% compared to last June, but down 4% for the entire
fiscal year.
o AvGas was down 42% from June and down 15% year over year.
Request for Travel – Permission to attend two conferences was granted
The North East Chapter of AAAE Annual Conference to be held in Pittsburgh, August
17th through the 21st
The Massachusetts Airport Management Association Annual Conference in Foxboro,
September 24th through 26th.
Statistics – Mr. Sylvia reported:
Operations for June were 11,779 compared to 14,315 last June. Mr. Rafter added the
comparison over fiscal years showed FY13 Operations up 5.77% over FY2012.
Enplanements for June were 19,847, up 4.88% over last calendar year. The Fiscal year
comparison has FY13 up .82% over FY12. In reviewing the enplanement report by
destination, Mr. Rafter noted the intent is to add load factor per flight data.
Freight for June was 284,536 lbs. Down 4.25% from last year.
Ms. Topham asked how the Community Sailing Event held in the Ocean Wings hangar went.
Mr. Rafter assumed well having heard no complaints or issues.
Sub-Committee Reports
None.
Commissioner’s Comments
Mr. Gray wanted to make sure the Airport was being proactive in regards to development around
the airport. Mr. Rafter reported meeting with Andrew Vorce, Director of the Planning Office, but
will follow up with letter to the realtor related to the Coffin development.
Mr. Gray hoped the Airport could host another Airport Day in the future. Mr. Rafter agreed.
Mr. Gray announced the Flying Association (NFA) is planning another BBQ on September 14th
and that the NFA is attempting to coordinate a fly-out to Plymouth Airport later in the month.
7.23.13 Airport Commission Minutes Page 5 of 5
Mr. Gasbarro announced the dedication of the donated lithograph will be in the terminal
tomorrow at 11:00 AM.
Public Comment
None.
Motion to adjourn by Mr. Gray followed by a Second from Ms. Topham which Passed
Unanimously.
Meeting adjourned at 6:15 PM.
Respectfully submitted,
____________________________
Janine M. Torres, Recorder
Master List of Documents
July 23, 2013 Agenda including Exhibit 1
July 9, 2013 Draft Minutes
March 1, 2012 Executive Session Minutes
March 27, 2012 Executive Session Minutes
April 19, 2012 Executive Session Minutes
April 26, 2012 Executive Session Minutes
May 8, 2012 Executive Session Minutes
May 22, 2012 Executive Session Minutes
June 12, 2012 Executive Session Minutes
June 26, 2012 Executive Session Minutes
July 10, 2012 Executive Session Minutes
July 24, 2012 Executive Session Minutes
August 28, 2012 Executive Session Minutes w/ redaction
September 25, 2012 Executive Session Minutes
October 30, 2012 Executive Session Minutes
December 18, 2012 Executive Session Minutes
March 26, 2013 Executive Session Minutes
June 25, 2013 Executive Session Minutes
Commission Letter of Authorization dtd 7/23/13
Air Wisconsin 2013 Operating Agreement
Computer Assistance Services Contract
Victor-Brandon Contract for TW Connector Project
FY13 Year End Summary
FY13 Airport Enterprise Update
GA/Admin Building Change Order Spreadsheet dtd 7/19/13
Merchants PCO #012 dtd 4/25/13
Merchants PCO #016 dtd 6/24/13
Merchants PCO #017 dtd 6/25/13
FAA Grant Offer dtd 7/17/13 for TW Connector Project
TON Fraud Policy dtd 7/10/13
NEC/AAAE Conference Registration Form
MAMA Conference Flyer
June Airport Statistics