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Town of Nantucket
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554
Thomas M. Rafter, Airport Manager Commissioners
Phone: (508) 325-5300 Daniel W. Drake, Chairman
Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair
David C. Gray, Sr.
Sonny Raichlen
Jeannette Topham
AIRPORT COMMISSION MEETING
March 12, 2013
The meeting was called to order at 5:01 PM by Chairman Daniel W. Drake with the following
Commissioners present, Sonny Raichlen and Jeanette Topham.
Vice Chair Arthur D. Gasbarro and David C. Gray, Sr. were absent.
The meeting took place in the 1st Floor meeting room at the Public Safety Facility, 4 Fairgrounds
Rd.
Mr. Drake announced the meeting was being recorded.
Airport employees present were Thomas M. Rafter, Airport Manager and Janine Torres, Office
Manager.
The Commission M/S/P Unanimously to approve the Agenda.
The Commission M/S/P Unanimously to approve the 2/26/13 Minutes.
The Commission M/S/P Unanimously to approve the 1/22/13 Executive Session Minutes.
The Commission M/S/P Unanimously to ratify the 3/6/13 Warrant.
Public Comment
None.
Pending Matters
120412-3 Existing Bunker Lease Review – Mr. Rafter reported amendments are in progress for
the Bunker Leases affected by the percentage rent clause.
Mr. Rafter also reported the five (5) Proposals received for the Bunker Lease RFP have been
reviewed. The Airport will be moving forward with awarding each of the Proposers a Lease,
three for a full acre and two for a half acre.
021213-1 Fee Structure – Mr. Rafter requested more time to work through some of the in-house
disparities with the current landing fees to determining the potential financial impacts and to
develop a strategy prior to discussing in a workshop setting.
3.12.13 Airport Commission Minutes Page 2 of 5
GA/Administration Building Project Update
Mr. Rafter presented two Amendments to Contracts to continue required services for an
additional four months which is expected to be the completion of the project:
Nantucket Architecture Group, for Design Services – Construction Phase, Not to Exceed
amount of $32,000
Architectural Consulting Group (ACG), for Owner’s Project Manager Services, Not to
Exceed amount of $60,000
Mr. Rafter reported the new General Contractor, Fasano Acchione & Associates (Fasano), met
on-site with several sub-contractors this week to work on a completion schedule which is due to
the Airport on Friday, March 15th.
Ms. Topham asked if Fasano finished early, will it constitute a savings. Mr. Rafter explained no,
but the airport is withholding liquidated damages per the original Contract which will be
negotiated with the Surety at the end of the project.
Mr. Drake noted the amount being paid to ACG is more per month than their original contract,
but it is less than what they had asked for. Additionally, all reimbursable expenses such as travel
are included, whereas in the original Contract was extra.
Mr. Rafter noted a Notice to Proceed to ACG is anticipated within one week and Fasano has
agreed to the same weekly meeting schedule as was in place before the work stoppage.
The Commission M/S/P Unanimously to approve the Contract Amendment for Nantucket
Architecture Group.
The Commission M/S/P Unanimously to approve the Contract Amendment for Architectural
Consulting Group.
022613-2 Master Plan – Mr. Rafter announced this project will now be called the Master Plan
and Sustainability Program noting the sustainability portion is being added in conjunction with
the FAA pilot program for sustainability projects. Mr. Rafter continued to explain this might lead
to a separate sustainability project, but for now will be a separate section of the Master Plan.
Mr. Rafter noted the final scope has been provided for review which will be discussed further at a
Client Group Meeting in Hyannis on March 13th. The Client Group includes members of the
FAA and MassDOT.
Mr. Rafter added additional sections will be requested at the meeting to allow for replacement of
the airfields electrical needs to address the age of the vault room electrical equipment as well as
future IT needs.
021213-1 FAA Matters
Supplemental Agreement to the Other Transactional Agreement (OTA) - ATCT – Mr.
Rafter reported sending a disc of the 1961 structural drawings of the present control tower to the
FAA, but has not heard back from them as to their usefulness. The FAA may decide to send an
Engineer to look at the tower first hand, should the drawings not be readable.
3.12.13 Airport Commission Minutes Page 3 of 5
Manager’s Report
Mr. Rafter reported on:
Other Projects Update
The 6/24 HIRLS project is moving along well. The Contractor is running new cabling
along the runway; and as a reminder, does require RW 6/24 to be closed.
The Lighting Upgrade project, resulting from the Energy Audit has begun and is almost
complete.
Taxiway Delta – Requested a Reserve Fund Transfer of $90K from FinCom to cover
design work necessary to apply for an FAA Grant by the May 1st deadline. Have
requested an Independent Fee Estimate required before signing a Contract with Jacobs for
the design work
RFP/Bid Status
Still waiting to hear from UPS on the draft Lease sent to them.
Have been in discussion with the Gift Shop Proposer and after clearing some
procurement issues, have agreed to move into lease negotiations. Mr. Drake asked the
outcome of the rent adjustments based on enplanements. Mr. Rafter noted the rent cannot
be adjusted based on enplanements because it was not listed as negotiable in the RFP;
however, days/hours of operation can be negotiated, which the Proposer and Airport have
agreed to negotiate.
Airport is anticipating the Contractor to schedule the HVAC work in the restaurant for
the end of the month.
Operations Update
Government sequestration could have an indirect affect on Nantucket, primarily due to
delays throughout the air traffic system. Mr. Drake added we will also be affected if the
FAA cannot maintain their equipment.
The first Union negotiation meeting has been scheduled for March 26th.
Met with Planning and Land Use Director, Andrew Vorce to review:
o The Coffin Subdivision adjacent to the airfield. Mr. Vorce indicated there are 65
lots with a frozen designation until 2015 of RC-2 (Residential/Commercial)
allowing commercial buildings with apartments above. If after 2015, lots are not
used, the designation moves to CI (Commercial/Industrial).
o Discussed a change to the By-Laws or other notification to potential
owners/renters of land near the airport as to the proximity of the airfield.
o Asked Mr. Vorce to look into the possible violation of Windmill Auto’s permit
which allows for storage of rental vehicles only.
Nantucket has been chosen as one of two finalists in the MassDot Carbon Neutral Airport
Request for Proposals. MassDot will be requesting supplemental information to
determine the winning Proposer.
Still reviewing the Minimum Standards which is tied back to the Fee Structure.
Attended 3/5/13 FinCom Meeting. In addition to the Reserve Fund Transfer mentioned
earlier:
o Presented FY14 budget which they approved at their March 11th meeting.
o Shared the update to the Airport’s Revenue initiatives including the five Bunker
parcel leases.
o Discussed 2013 ATM Articles: Insurance reimbursement; Capital Items; and
Collective Bargaining. Agreed to attend their 3/28 meeting to update on the
Collective bargaining status.
Met with School Superintendant, Michael Cozort, to discuss collaboration with School
for aviation education and possible use of old FBO Building in the future which was met
with a high level of interest.
3.12.13 Airport Commission Minutes Page 4 of 5
Town Manager has inquired about space to provide the Registry of Motor Vehicles due to
the restrooms in the Town Building being non-ADA accessible. The possibility of the
Old FBO building was discussed, but it was noted that the need is unlikely because of the
possible retrofit of the Town Building restrooms.
Met with NPD Sergeant Kevin Marshall regarding the expansion of the Volunteer in
Police (VIP) service program to include the Airport. Will continue to work with him.
Tenant meeting was held on March 5th and attended by the Service/Public Relations Sub-
Committee members, Ms. Topham and Mr. Gray. Several topics were discussed
including building and airfield facility issues, airline flight schedules and sequestration.
The gates to the parking system are currently open due to a security issue with the
revenue control system which is being investigated by the NPD and other entities.
Hopefully, this will be resolved in a few days.
Travel Request – Mr. Rafter requested attending the American Association of Airport
Executives (AAAE) Annual Conference in Reno, Nevada, May 19 – May 22, 2013. Mr.
Rafter is the Chairman of the Technical Services Committee and has missed the previous
two meetings of this Committee. The Commission had no objection.
Sub-Committee Reports
Service/Public Relations - Ms. Topham commented on the March 5th Tenant Meeting noting it
was well attended. Additional topics discussed were the condition of the employee break room,
the status of the commercial ramp light pole, improvements needed to the public address system,
better signage for the NRTA bus as well as baggage claim, and airline ramp and passenger hold
room space issues.
Personnel Sub-Committee needs to schedule a meeting in the near future.
Commissioner’s Comments
Mr. Raichlen has heard complaints that our IT vendor is not very responsive. Mr. Rafter
concurred that putting IT services back out to bid has become a high priority.
Mr. Raichlen noted poor phone service from Cape Air/Nantucket Airlines noting being on hold
for 25 minutes trying to make a reservation recently. Several others have reported the same issue.
Mr. Rafter will make them aware of it.
Discussion moved to how passengers can find out, especially during periods of bad weather, if
their airline is flying. Social media, website posting and Flight Information systems were all
discussed as well as who should be responsible and the consequences of not having up-to-date
information. Mr. Rafter will reach out the Dave Fronzuto, the Town’s Emergency Management
Director on his notification procedure.
Public Comment
Mr. Bruce King commented on the airport closures, stating the best advice is to contact the
airline directly due to individual airlines having different operating procedures where one airline
may stop operating hours before another. The airport should offer an internal airline number for a
customer to call directly.
Having no other business, the meeting adjourned at 5:47 PM
3.12.13 Airport Commission Minutes Page 5 of 5
Respectfully Submitted,
____________________________
Janine M. Torres, Recorder
Master List of Documents
3/12/13 Agenda
2/26/13 Draft Minutes
1/22/13 Draft Executive Session Minutes
Nantucket Architecture Group Contract Amendment (Handout)
Architectural Consulting Group Contract Amendment #3 (Handout)
Master Plan & Sustainability Program Draft Scope of Work dtd 3/11/13
Nantucket Airport Revenue Initiatives
3/8/13 E-mail from Bob Egan to Chris McLaughlin regarding Airport meeting with Mr. Cozort
AAAE Annual Conference Information