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Town of Nantucket
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554
Thomas M. Rafter, A.A.E., Airport Manager Commissioners
Phone: (508) 325-5300 Daniel W. Drake, Chairman
Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair
David C. Gray, Sr.
Andrea N. Planzer
Jeannette D. Topham
AIRPORT COMMISSION MEETING
October 8, 2013
The meeting was called to order 4:33 PM by Chairman Daniel W. Drake with the following
Commissioners present, Vice Chair Arthur D. Gasbarro, David C. Gray, Sr., Andrea N. Planzer
and Jeanette D. Topham.
The meeting took place in the 1st Floor meeting room at the Public Safety Facility, 4 Fairgrounds
Rd.
Airport employees present were Thomas M. Rafter, Airport Manager, Ashley Christ, Business
Manager and Janine Torres, Office Manager.
Also present were Elizabeth Gibson, Town Manager and Rick Atherton, Chairman of the
Nantucket Board of Selectman.
Attorney Rick Holland from Legal Counsel’s Office was on the phone.
Mr. Gray made a Motion to enter into Executive Session, to reconvene in Open Session, to
discuss strategy with respect to threatened litigation with respect to the completion of the GA
Building. The Chair has determined than an open session may have detrimental effect on the
litigation position of the Airport Commission; and, to consider the purchase, exchange, lease or
value of real property and to discuss pending litigation to Gatto vs. Town. The Chair has
determined that an open session may have a detrimental effect on the negotiation and/or litigation
position of the Airport Commission. Second by Ms. Topham and Passed by the following vote:
Chairman Drake – Aye
Vice Chair Gasbarro – Aye
Mr. Gray – Aye
Ms. Topham – Aye
Ms. Planzer – Aye
Open session reconvened at 5:35 PM.
Ms. Gibson and Mr. Atherton left the meeting.
Mr. Holland was no longer on the phone.
10.8.13 Airport Commission Minutes Page 2 of 5
Noah Karberg, Environmental Coordinator, joined the meeting.
Mr. Drake announced the meeting was being recorded.
Mr. Drake asked for comments on the Agenda. Hearing none, the Agenda was approved.
Ms. Topham made a Motion to approve the 9/24/13 Minutes. Second by Mr. Gray and Passed
Unanimously.
Ms. Topham made a Motion to ratify the 10/02/13 Warrant. Second by Mr. Gray and Passed
Unanimously.
Public Comment
None.
Pending Leases & Contracts
Mr. Rafter noted the GJ Smith Bunker Parcel Lease is still pending as the potential tenant has
not provided their requested changes. Mr. Gasbarro asked that those changes are shared when
available.
Mr. Rafter presented a one year License Agreement for Stowe Enterprises LLC dba Fresh Air
Services to provide aircraft detailing services. Mr. Rafter recommended approval contingent
upon receipt of the Annual Business Fee as well as updated certificates of insurance.
Mr. Gray made a Motion to approve the one year License Agreement with Stowe Enterprises
LLC contingent upon receipt of the Annual Business Fee and current certificates of insurance.
Second by Mr. Gasbarro. During discussion, Ms. Planzer pointed out a redundant sentence at the
end of Section 7 of the Agreement. Mr. Drake asked the sentence be stricken and he will initial
and the Licensee will be asked to initial. Motion Passed Unanimously.
Pending Matters
120412-3 Existing Bunker Lease Review – Mr. Rafter indicated a red line version of the
Atlantic Aeolus Lease incorporating the Amendment was provided to the tenant upon their
request but the tenant has not yet provided feedback or set up appointment to meet.
021213-2 Supplemental Agreement to the Other Transactional Agreement (OTA): ATCT –
Mr. Rafter noted there is no need for additional borrowing to rehab the existing tower and
thanked Commissioner Planzer’s husband for his assistance in verifying the funds from the
original OTA as well as the additional funding are in place with the FAA itself.
061113-14 Bunker Area Environmental Permit Review – Mr. Rafter indicated the permit was
filed with MESA and a response is expected within 30 days of the filing date.
062513-3 Noise Abatement
Mr. Rafter presented the final “Fly Friendly” brochure. Ms. Topham suggested a darker
green background on the inside left panel for easier reading.
The September Noise Complaint Summary was reviewed. Mr. Gasbarro commented on
the last bullet asking whether IFR or VFR conditions existed when the Tower personnel
instructed flights outside the corridors; noting if VFR, perhaps reaching out to the Tower.
070913-1 TON Memorandum of Understanding (MOU) – Mr. Rafter reported this item is still
pending.
10.8.13 Airport Commission Minutes Page 3 of 5
081313-5 MOU with SDO/OSD re Disadvantaged Business Enterprise (DBE) Program –
Mr. Rafter reported the DOT is still reviewing.
GA/Administration Building - Mr. Drake noted the continued slow progress being made. The
most recent schedule from the General Contractor indicates a November 1st completion date but
doesn’t take into account a final clean or punch item tasks.
Finance
081313-2 Airport Capital Improvement Plan (CIP) – Mr. Rafter presented the revised CIP to
be discussed with the FAA noting the meeting with the FAA scheduled for October 10th has been
postponed due to the Federal Govt. shutdown and will be rescheduled. Mr. Gasbarro noted some
differences since the last draft. Mr. Rafter concurred noting the main focus is on pavement
rehabilitation based on the Statewide Pavement Plan. Additionally, after meeting with Senior
Staff, it was concluded the security system upgrades as well as a new ARFF truck were a priority.
The South Apron Environmental project is a timing issue with the Master Plan.
082213-1 FY15 Capital Requests – Mr. Rafter presented a revised Town Capital Request
worksheet explaining the second round of borrowing for FY14 was cancelled by the Town
Treasurer which will defer the planned equipment procurement this fall until FY15. Additionally,
we cannot assume the Town will hold the second round of borrowing in FY15. This means the
items listed for the second half of FY14 and FY15 will be combined with the Capital items listed
in the first half of FY15. Mr. Rafter added the deferment of the FY14 equipment will have a
significant impact on airport operations as well as an increased cost.
Mr. Rafter added once the meeting occurs with the FAA to finalize the CIP, the TON Capital
Requests may be adjusted to Rafter to marry the two documents.
When discussion moved to funding, Nr. Rafter commented the CIP is based on FAA Fiscal Year.
Mr. Drake noted the FAA may tell us there are little or no discretionary funds for FAA FY2015
due to large projects at Providence and Bridgeport Airports. Mr. Gasbarro added he would like to
see a majority of the eligible equipment funded. Mr. Rafter agreed adding the FAA only funds
fire and snow removal equipment. State ASMP (Airport Safety Maintenance Program) grants are
available for other equipment. Mr. Gasbarro added he would rather see spending on equipment
rather than expansion in order to operate effectively.
100813-1 FY15 Budget – Mr. Rafter presented the FY15 Budget Instructions as well as the
worksheets provided by the Finance Department (FD). Mr. Rafter added the instructions are
specific towards the Town Departments and not the Enterprise Funds but does provide a good
guideline.
Internally, each Supervisor has been given a worksheet to submit their line items after which it
will be consolidated to formulate the budget.
Mr. Rafter commented the draft worksheets provided by the FD may have a few discrepancies.
Mr. Drake added it does not include a provision for a PFC. Mr. Rafter added the FD is aware of
that and will allow the forecast provided by the consultant for budget purposes.
Timing was discussed and it was determined a draft budget will be presented at the Commission’s
November 12th meeting.
10.8.13 Airport Commission Minutes Page 4 of 5
022613-2 Master Plan & Sustainability Program Update – Mr. Rafter reported the invitations
went out for the Advisory Group participants. Four participants have confirmed. A conference
call is scheduled for tomorrow with the financial sub-consultant to go over the information they
need to put together the bench marking and other financial models such as rates & charges. The
sub-consultants for the surveying work were on site today to go over the work on verifying the
Airport boundaries otherwise known as Exhibit A.
062513-1 Re-Align and Widen Taxiway Connector Update – Mr. Rafter noted the new offset
portion of Taxiway Delta will be known as “Juliet”. The work is almost complete. The re-
painting of the Runway 15/33 edge lines is complete. The seal coating is all that remains and
should be completed in the next few days.
The MassDOT Grant award was received. Mr. Gasbarro made a Motion to accept the MassDOT
Grant award for $43K as well adopting the associated Grant Assurances. Second by Ms. Planzer.
During discussion, Ms. Topham commented on Section J of the Grant Assurances which
promotes Compatible Land Use. Mr. Rafter confirmed its meaning to encourage appropriate
zoning in the airport vicinity as to not restrict normal airport operations. Mr. Drake noted the
Assurances require any agreement between the Airport and TON, such as the MOU, be signed off
by DOT. The Motion Passed Unanimously.
Manager’s Update
Other Project Updates
Passenger Facility Charge (PFC) – Still waiting for comments from FAA on proposed
application.
RW 6 PAPI/REILS – Construction is expected this month and waiting for FAA to let us
know when.
RW 33 PAPI/REILS – Still waiting for revised OTA from FAA
RFP/Bid Status
Still working on the Aviation Fuel RFP and Engineering RFQ.
Carbon Neutral – RFP is complete and waiting for CPO review.
Operations Update
Airport provided vehicle for “Touch a Truck” Program
Fuel incentive program draft is almost complete
A Tenant meeting is scheduled for October 24th
Met with Ms. Planzer to discuss hangar issues regarding a possible sub-lease/assignment
of the Taylor Hangar as well as long term hangar plans.
Mr. Rafter reported attending the MAMA (Mass Airport Management Assoc) Conference and
learned that MassDOT-Aeronautics will be administering a crack sealing program this year.
MassDOT is also working on a Statewide CCTV Program starting with unmanned and contract
tower airports and ending with FAA Control Tower airports that will tie CCTV cameras into local
police departments. Mr. Rafter attended a presentation of new software currently being tested for
dynamic master planning. MAMA will be creating an advocacy group to address various
environmental issues and has shared the information with Mr. Karberg should he be interested in
participating.
Sub-Committee Reports
Mr. Drake asked if the Commission reviewed and had comments for Ms. Topham relating to the
TON Compensation Committee report from the last meeting. Ms. Planzer did note reading and
had no questions or comments.
10.8.13 Airport Commission Minutes Page 5 of 5
Commissioner’s Comments
None.
Public Comment
Mr. Karberg, spoke as to the timing of the Carbon Neutral RFP review by the Chief Procurement
Officer as it relates to the October 23rd notification in the Central Register noting it has been
reviewed by Town Counsel. Mr. Rafter added he may ask the Town Manager for assistance in
making this a priority.
Having no further business, Mr. Gasbarro made a Motion to adjourn. Second by Ms. Planzer
and Passed Unanimously.
Meeting adjourned at 6:20 PM.
Respectfully submitted,
Janine M. Torres
Recorder
Master List of Documents
10/8/13 Agenda
9/24/13 Draft Minutes
Stowe Enterprises, LLC 2013 License Agreement
September 2013 Noise Complaint Summary
Fly Friendly Brochure
Merchants/FAA GA Construction Schedule (Run date 10/2/13)
Five-Year FAA CIP dated 10/4/2013
FY14-15 TON Capital Request Summary with strikeouts
FY15 TON Budget Instructions and Worksheets
FY2015 Budget Timeline including 9/27/13 email from Martin Anguelov
Comm. of Mass Standard Contract Form – Re-Align & Widen Taxiway Connector Grant
MassDOT Grant Assurances – Re-Align & Widen Taxiway Connector