HomeMy WebLinkAbout11.8.16 FINAL Minutes_rev2DWDTown of Nantucket
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554
Thomas M. Rafter, Airport Manager Commissioners
Phone: (508) 325-5300 Daniel W. Drake, Chairman
Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair
Anthony G. Bouscaren
Andrea N. Planzer
Jeanette D. Topham
AIRPORT COMMISSION MEETING
November 8, 2016
The meeting was called to order at 5:00 pm by Acting Chairman Arthur Gasbarro with the
following Commissioners present: Jeanette Topham, Andrea Planzer and Anthony Bouscaren.
Commission Chairman Daniel Drake participated remotely by phone due to geographical
distance.
The meeting took place in the 1st floor Community room at the Public Safety Facility, 4
Fairgrounds Rd. Nantucket MA.
Airport employees present were: Thomas Rafter, Airport Manager, Janine Torres, Office
Manager, Jamie Sandsbury, Business & Finance Manager, and Mae Williams, Administrative
Assistant.
Mr. Gasbarro announced the meeting was being audio and video recorded.
Mr. Gasbarro asked for comments on the Agenda. Hearing none, the Agenda was adopted.
Mr. Gasbarro noted the minutes from ATM, 4/2/16 and 4/5/16 are still pending.
Mr. Gasbarro asked for comments on or corrections to the 10/11/16 draft Minutes as well as
10/11/16 Federal Aviation Administration (FAA) Workshop draft Minutes. Ms. Planzer noted a
couple of typographical errors. The minutes were approved by unanimous consent pending
correction to the minutes.
Ms. Topham made a Motion to ratify the 10/19/16 and 11/2/16 warrants. Second by Ms. Planzer
and Passed unanimously by the following roll-call vote:
Ms. Planzer – Aye
Mr. Bouscaren – Aye
Chairman Drake - Aye
Ms. Topham – Aye
Vice Chair Gasbarro - Aye
Public Comment
None
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Pending Matters
042214-2 Formerly Used Defense Site (FUDS) Status – Mr. Rafter reported the Army Corps of
Engineers (ACE) has accepted the Airports comments on the draft Remedial Investigation Plan
and they have indicated the site should be released by March 2017. The Airport has also received
concurrence from the Department of Environmental Protection (DEP) on the plan.
011315-2 General Fund Repayment Proposal and Discussion of In-Kind Services – Mr.
Rafter reported there has been no change in status. Brian Turbitt, Town Finance Director, is
assisting in providing answers to the FAA regarding previous years’ subsidies.
091316-3 McGrath Family Trust request to Sub-Lease to Allies Air Freight, LLC– Mr.
Rafter presented a revised Landlord Consent to Sublease (Consent) to Allies Air Freight, LLC
(Allies) noting the original Consent approved by the Commission at their October 10, 2016
meeting was rejected, in part, by Allies.
Mr. Erik Goddard, a partner in Allies Air, LLC, and Mr. Robert Shields, Jr., Operations Manager
for Allies Air, LLC, addressed the Commission presenting their cooperative business plan and
ideas for how they would like to provide freight handling service to multiple freight carriers
between Hyannis and Nantucket. Their operating permit for their Hyannis location should be
valid on November 9, 2016 and they are hoping to have both facilities open for January 1, 2017.
Allies is also planning an on-demand charter membership club that they are hoping to have
operational in the Spring of 2017.
After a lengthy question and answer discussion concerning method of operation between freight
carriers, Mr. Drake made a Motion to table the decision until a future meeting. Second by Ms.
Topham and Passed by the following 3 to 2 roll-call vote:
Ms. Planzer – Nay
Mr. Bouscaren – Nay
Chairman Drake - Aye
Ms. Topham – Aye
Vice Chair Gasbarro – Aye
The Commission informally agreed that a special meeting might be necessary to expedite
approval of the sublease and requested a copy of the Master Lease, Sublease and Allies’ Business
Plan in order to make an informed decision.
Pending Leases and Contracts
Mr. Rafter presented the following Lease and Contracts:
Hangar Six, LLC – Ten-Year Lease with two (2) Five-Year Options for a ground lease
where Hangar number six is located, retroactive to 12/1/2015.
Trillion Aviation LLC – Consulting Services Contract to evaluate and recommend a
Parking Access Revenue Control System (PARCS) for the amount of $30,500, expiring
June 30, 2017.
Airport Media Solutions – Consulting Services Contract for developing an airport
advertising program. Not to exceed $12,500, expiring May 31, 2017.
Mr. Gasbarro questioned the lack of specificity in the lease language to the square footage of the
land occupied by Hangar Six and would like to see a detailed plan of metes and bounds on future
leases.
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Mr. Drake made a Motion to approve the Lease. Second by Mr. Bouscaren and Passed by the
following roll-call vote:
Ms. Planzer – Aye
Mr. Bouscaren – Aye
Chairman Drake - Aye
Ms. Topham – Aye
Vice Chair Gasbarro – Aye
Mr. Bouscaren made a Motion to approve the contract with Trillion Aviation, LLC. Second by
Ms. Planzer and Passed by the following roll-call vote:
Ms. Planzer – Aye
Mr. Bouscaren – Aye
Chairman Drake - Aye
Ms. Topham – Aye
Vice Chair Gasbarro - Aye
Mr. Drake made a Motion to approve the contract with Airport Media Solutions. Second by Mr.
Bouscaren and Passed by the following roll-call vote:
Ms. Planzer – Aye
Mr. Bouscaren – Aye
Chairman Drake - Aye
Ms. Topham – Aye
Vice Chair Gasbarro - Aye
MassDOT Grant Award & Related Grant Assurances Acceptance – Mr. Rafter presented the
following Grant Awards and related Grant Assurances:
110816-1 Airfield Electrical Vault Modifications– Grant Award of $63,825.
110816-2 Interactive Employee Training System/Upgrade Public Address & Flight
Information Display Systems – Grant Award of $31,950.
Mr. Bouscaren made a Motion to accept the MassDOT Grant awards and Grant Assurances for
the Airfield Electrical Vault Modifications and Interactive Employee Training System and
Upgrade of the Public Address & Flight Information System. Second by Ms. Topham and Passed
by the following roll-call vote:
Ms. Planzer – Aye
Mr. Bouscaren – Aye
Chairman Drake - Aye
Ms. Topham – Aye
Vice Chair Gasbarro - Aye
110816-3 Update Grant Signing Letter of Authorization – Mr. Rafter requested that in the
absence of the Airport Commission Chairman, the Vice-Chair should have the authority to sign
grant related documents.
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Ms. Topham made a Motion to approve the updated Letter of Authorization as drafted. Second
by Ms. Planzer and Passed by the following roll-call vote:
Ms. Planzer – Aye
Mr. Bouscaren – Aye
Chairman Drake - Aye
Ms. Topham – Aye
Vice Chair Gasbarro - Aye
Finance - Mr. Rafter reported:
101116-3 FY18 Capital Requests – FY18 Capital requests has been revised by deferring
the heavy duty brush cutter deck for $30,000 for 1 to 2 years. This changes has been
reported to the Town’s Capital Committee. Mr. Rafter informed the Commission that a
member of the Capital Committee has been assigned to each Town department to become
more familiar with each department’s Capital Projects.
110816-4 FY18 Operating Budget – The FY18 Operating Budget is due to Town
Finance by November 21, 2016. Mr. Rafter noted the Budget presented tonight is a
preliminary draft and would like input from the Commission by November 16th. Mr.
Rafter noted the major increase in expenses is in Salary and Wages due to the possible
retirement of two long-time employees and the request for two new position, an SMS
(Safety Management Systems) Manager and an additional Operations Specialist.
Mr. Rafter suggested the Commission hold a workshop to establish internal policies and
guidelines for future financial planning and to review the operation of the fuel revolver
with consideration of offsetting the operating account with retained earnings in hopes of
stabilizing the operating budget.
071216-1 Flat Roof Building Disposition Discussion – Mr. Rafter presented an Expression of
Interest from Rectrix Aviation in the Flat Roof Building for running a freight operation. Cape Air
has also shown interest and will be coming to tour the building on November 10, 2016. It was
recommended to put this topic on the agenda for the upcoming workshop. During discussion, Mr.
Rafter was asked to prepare his concept of running freight from this location.
122215-1 Air Service Update – Mr. Rafter reported Rectrix has started their full-time operation
with six (6) flights per day Monday through Friday with a modified schedule on weekends. They
have begun with introductory fares that demonstrated flexibility in pricing.
Island Shuttle is still in the process of becoming certified, which may take anywhere from 3 to 9
months.
Cape Air’s fares are increasing significantly as well as reports of poor customer service.
Mr. Rafter will be meeting with Martha’s Vineyard and Hyannis Airports on Thursday,
November 17, 2016 to consider a the collective retention of an air service consultant.
050916-1 Nobadeer Farm Development Update – Mr. Rafter stated the Nobadeer Farm Road
Development land release is approximately 95% complete. A conference call with the FAA
Compliance Officer, Jorge Pantelli is scheduled to finalize the “rent in lieu of services” portion of
the release.
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Manager’s Report – Mr. Rafter reported:
Project Updates
Air Traffic Control Tower – Punch list items are still being worked on for completion
of the Tower.
Vault Room – Schedule and submittals are being reviewed by the engineering firm.
Interactive Employee Training & Public Address/Flight Information Display
System projects – Schedule and submittals are being reviewed by the engineering firm.
Security Camera – The state of Massachusetts will be installing a new security camera
system at no charge.
FY18 Airport Improvement Projects (AIP) – Jacobs Engineering is in the process of
preparing the contracts for the upcoming projects: North Ramp Rehab (Area 3)/Replace
Portion of Perimeter Fence and Airport Layout Plan (ALP) Update.
RFP/Bid Status – Mr. Rafter reported:
On-call Engineering – Seven (7) Qualification Statements were received and reviewed
by a five-member evaluation who are recommending award portions of the total job to
two firms: Jacobs Engineering and McFarland Johnson for a term of one (1) year each
with two (2) one (1) year options.
Mr. Drake made a Motion to accept the recommendation to retain both firms and proceed with
the contracts. Second by Mr. Bouscaren and Passed by the following roll-call vote:
Ms. Planzer – Aye
Mr. Bouscaren – Aye
Chairman Drake - Aye
Ms. Topham – Aye
Vice Chair Gasbarro – Aye
Fuel Farm Pipe Painting project has been completed.
PARCS – Contract with Trillion approved earlier..
Gift Shop Space RFP is about 95% completed. An expression of interest for this space
has been received from Crosswinds Restaurant; however, under M.G.L. Chapter 30B, an
RFP is required to put the space out-to-bid.
Operations – Mr. Rafter reported:
On October 27, 2016, there was an incident with a Cessna 402; upon landing, its gear
collapsed. There was one person on board but there were no injuries. The damaged
aircraft was removed by noontime the following day. Some runway lights were also
damaged.
The representative from the Capital Committee will be touring the Airport Wednesday,
November 9, 2016.
In a meeting with the FBO and Operations, this past summers’ activities were reviewed
to look at ways to make improvements for the next summer.
Aircraft Rescue Fire-Fighting personnel will be hosting a joint training exercise on
Monday, November 14, 2016 with the Town of Nantucket Fire Department.
Staff is continuing to work on the Family Assistance Plan, Rules & Regulations and the
Cape and Islands Airport Coordination.
Jeff DeCarlo, MassDOT Aeronautics Administrator is hoping to visit the Airport soon.
TSA has submitted a floor plan for the installation of a full body scanner to offer a higher
level of security.
Our Security Staff will be performing ALICE (Alert, Lockdown, Inform, Counter,
Evacuate) training in January, which is training for an active shooter.
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Personnel – Mr. Rafter reported:
He and Deb Crooks attended the Chamber of Commerce H2B Work Visa workshop. The
Airport is considering H2B hiring for next season.
The first meeting with the Labor Union was held on this date to begin negotiations. A
follow up meeting is scheduled for December 13, 2016.
Statistics – Mr. Rafter reviewed the September 2016 statistics:
Operations are down 4.58% from September 2015; and down 5.46% last fiscal year-to-
date (FYTD).
Enplanements are down 19.84% from September 2015; and down 9.15% last FYTD.
Jet A Gallons are down 2.35% from September 2015; and up 1.22% last FYTD.
Jet A Gallons for October are up 3.53%
AvGas Gallons are up 11.57% from September 2015; and up 7.7% last FYTD.
AvGas Gallons for October are up 29.61%.
Freight is down 34.51% from September 2015; and down 35.92% last FYTD.
14 Noise Complaints filed for September 2016.
2017 Commission Meeting Calendar continuing the first Tuesday of each month for meetings
was accepted.
Sub-Committee Reports
Ms. Topham reported the October tenant meeting went very well.
Ms. Topham said she has been approached regarding the lack of trash containers outside of the
terminal.
Ms. Topham was also approached by taxi drivers wanting to be able to use more of the reserved
taxi lane in front of the main terminal. It was reaffirmed the reason to only have two on each end
of the lane is to avoid multiple taxi’s backing up out of the lane should a taxi in the middle need
to pull out of line. It also allows for better safety for deliveries and pedestrian traffic.
Tom Landry, a long time taxi driver, has passed away.
Commissioners Comments
Ms. Janine Torres reminded the Commissioners there will be an Open Meeting Law seminar on
Monday and Tuesday, November 21 and 22, 2016.
Mr. Gasbarro and Ms. Topham did not receive the alert notification for the recent incident.. Mr.
Rafter will be sure that the call back list will be verified.
Public Comment
None.
Having no further business for Open Session, Ms. Planzer made a Motion to go into Executive
Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review
Executive Session Minutes as enumerated on the Agenda; Clause 6 – to consider the purchase,
exchange, lease or value of real property with respect to Exhibit A of the Airport Layout Plan.
The Chair has determined that an open session may have a detrimental effect on the
negotiation/litigation position of the Airport Commission. And under Clauses 3 & 6 to consider
the purchase, exchange, lease or value of real property and to discuss pending litigation to Gatto
vs. Town. The Chair has determined that an open session may have a detrimental effect on the
negotiation/litigation position of the Airport Commission. Also Clause 3 to discuss strategy with
respect to pending litigation related to the closure of Island Airlines. The Chair has determined
11/8/16 Airport Commission Meeting
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that an open session may have a detrimental effect on the litigation position of the Airport
Commission.Second by Ms. Topham and Passed unanimously by the following roll-call vote:
Ms. Planzer – Aye
Mr. Bouscaren – Aye
Ms. Topham – Aye
Vice Chair Gasbarro - Aye
Chairman Drake - Aye
Meeting adjourned at 7:15 pm
Respectfully submitted,
___________________________________
Mae R. Williams, Recorder
Master List of Documents Used
11/8/16 Agenda including Exhibit 1
10/11/16 Draft Minutes
10/11/16 Workshop Draft Minutes
10/19/16 Warrant Signature Sheet
11/2/16 Warrant Signature Sheet
Hangar Six, LLC 2016 Lease Agreement
Trillion AV, LLC Contract $28,000 for Parking Revenue Access Control System (PARCS) Consulting
Airport Media Solutions, LLC Contract NTE $12,500 for Advertising Consultant
MA DOT Grant Award Notification AIP #64 Vault Modification
MA DOT Grant Award Notification AIP #65a and #65b IET/FIDS
Nantucket Memorial Airport Commission Letter of Authorization dated 11/8/16
FY18 Capital Requests Draft Worksheet
FY18 Operating Budget Draft Worksheet
Rectrix – ACK Cargo Proposal Letter
Jacobs Engineering RFQ Award Letter engineering services dated 11/1/16
McFarland Johnson, Inc. RFQ Award Letter engineering services dated 11/1/16
September 2016 Statistics
2017 Commission Meeting Calendar
Handouts
Revised McGrath Family Trust consent to Sub-Lease to Allies Air Freight
Hangar Six, LLC Article Two and Article Three Revisions
Trillion AV, LLC page 1 and 4Revision
Crosswinds Restaurant Letter of Interest for rental space of former gift shop