HomeMy WebLinkAbout9.12.17
Town of Nantucket
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554
Thomas M. Rafter, Airport Manager Commissioners Phone: (508) 325-5300 Daniel W. Drake, Chairman Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair
Anthony G. Bouscaren Andrea N. Planzer Jeanette D. Topham AIRPORT COMMISSION MEETING
September 12, 2017
The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following Commissioners present: Vice Chair Arthur Gasbarro, Anthony Bouscaren, Andrea Planzer and
Jeanette Topham.
The meeting took place in the 1st floor Community room at the Public Safety Facility, 4 Fairgrounds Rd. Nantucket MA.
Airport employees present were: Thomas Rafter, Airport Manager, Noah Karberg, Assistant
Airport Manager, David Sylvia, Safety & Compliance Officer, Katy Perales, Administrative Assistant and Janine Torres, Office Manager. Mr. Drake announced the meeting was being both audio and video recorded.
Mr. Drake asked for comments on the Agenda, hearing none, the Agenda was adopted.
Mr. Bouscaren made a Motion to approve the draft minutes dated 8/8/17. Second by Ms. Topham
and Passed unanimously. Mr. Bouscaren made a Motion to release the following Executive Session Minutes, previously
approved in Executive Session: 9/24/13, 10/8/13, 11/12/13, 12/10/13, 4/22/14, 11/25/14, 2/24/15,
3/10/15, 7/14/15, 10/13/15, 11/10/15, 1/12/16, 1/19/16, 4/19/16, 5/9/16, 6/10/16, 7/12/16, 8/9/16, 10/11/16,
11/8/16, 2/14/17, 3/14/17 and 4/20/17. Second by Ms. Planzer and Passed unanimously.
Ms. Topham made a Motion to ratify the 8/9/17 and 8/23/17 Warrants. Second by Mr. Gasbarro
and Passed unanimously.
Mr. Bouscaren made a Motion to approve the 9/13/17 Warrant. Second by Ms. Topham and Passed unanimously.
Pending Leases/Contracts – Mr. Rafter presented for approval the following Contracts:
Sullivan Tire –Contract for $26,866 to purchase tires for loader and Aircraft Rescue Fire Fighting (ARFF) truck through Capital budget.
Hortonville Consulting LLC – Contract Amendment for an additional $6,000 to cover travel related costs for the Triennial Drill.
McFarland Johnson Inc. - Master Professional Services for Engineering Services for
Airport Improvement Projects (AIP). Each Task assigned will detail scope and fee.
McFarland Johnson Inc - Task Order MJ-A-01 - Professional Services to update the Spill
Prevention, Control & Countermeasure (SPCC) Plan for $8,450. This is a Capital expenditure with 95% FAA and MassDOT Reimbursement.
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McFarland Johnson Inc - Task Order MJ-A-02 - Professional Services to provide update
to Airport Layout Plan (ALP) with Narrative Report on Non-Standard Pavement Geometry for $94,000. This is a Capital expenditure with 95% FAA and MassDOT Reimbursement.
McFarland Johnson Inc - Task Order MJ-N-03 Associated with On-Call Master Professional Services Contract for Botanical Surveys. This is am Operating budget expense.
Mr. Bouscaren made a Motion to approve the Contracts as presented. Second by Ms. Planzer and Passed unanimously.
Mr. Rafter presented an Airport Commission Policy to authorize Mr. Rafter to approve and sign
Engineering Services task orders up to $10,000 for both AIP and non-AIP projects. Such task orders would be ratified by the Commission at their next scheduled meeting. Mr. Drake added the
purpose is to expedite the process.
Mr. Gasbarro made a Motion to adopt the Policy for addressing engineering task orders up to $10,000 by the Airport Manager. Second by Ms. Topham and Passed unanimously. Public Comment Dr. Howard Dickler commented on the processing of outbound passengers through TSA is much
smoother this summer than previous summers due, in part, to better signage. Pending Matters – Mr. Rafter reported on:
011315-2 General Fund Repayment Proposal and Discussion of In-Kind Services –
Collaboration with Town Finance on responding to FAA questions is near complete.
061317-2 Brookfield Asset Bridgetown, LLC Sublease to FedEx Corp. – The sub lease
edits are still pending.
o 091217-1 Ratify Brookfield Asset Bridgetown LLC Notice of Lease and Estoppel Certificate - required for bank financing the hangar purchase by
Brookfield.
Mr. Bouscaren made a Motion to ratify the Brookfield Asset Notice of Lease and Estoppel certificate signed by the Commission last week. Second by Ms. Planzer and Passed unanimously.
050916-1 Crew Quarters Development - awaiting FAA’s response to non-aeronautical land release request.
091217-2 T-Hangar Discussion - Mr. Rafter reported the Lease with the current tenant,
Aerodrome Nantucket, expires 11/30/2018 after an initial term of twenty (20) years with one (1) ten-year extension after which the hangars revert to the Airport. The Airport has received two letters of interest to manage the property, one from Aerodrome Nantucket and the other from an
entity formed by the current hangar owners, North Ramp ACK, LLC. North Ramp LLC has
indicated they hope to present a proposal at the October meeting. Aerodrome Nantucket will be asked to also submit a proposal in the near future.
122215-1 Air Service Update – Mr. Rafter reported:
American, United and Delta have ended their seasonal service. JetBlue will continue with limited service to NY through 10/27/17, and Boston until Columbus Day.
Staff has begun working on a creating a formal Air Service Development Plan.
091217-3 MassDOT Letter of Authorization for Grant Signing – Mr. Rafter indicated we update annually the authorization for either Mr. Drake or Mr. Gasbarro to sign Federal and State Contracts, on behalf of the entire Commission.
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Motion by Mr. Gasbarro to endorse the Letter of Authorization. Second by Ms. Topham and Passed unanimously.
Mass DOT Grants: 091217-4 AIP #66 - ALP/AMP Update and 91217-5 AIP #67 - N. Ramp Rehab Area 3 / Replace Portion of Perimeter Fence. – Mr. Rafter indicated the DOT Grant
awards are expected any day and requests the Commission authorize Mr. Drake or Mr. Gasbarro to sign the Grants once received as to not delay their acceptance another month. Mr. Bouscaren made a Motion to approve the pending grants pending their receipt for AIP #66 and
AIP #67. Second by Ms. Planzer and Passed unanimously.
Finance 071117-3 Preliminary FY17 Year-End Financials - Mr. Rafter reviewed the FY17 YE financials:
Revenues up $1.25M over budget and $200K over FY16 actuals.
Expenses down $1.3M under budget and slightly below FY16 actuals.
Earnings prior to transfer from Retained Earnings (RE) are $1.285M and $2.4M after
transfer from RE
Certified RE for FY16 were $1.62M. Estimated fund balance for FY17 after transfer from RE and PFC (Passenger Facility Charge) and other misc. transfers, is projected to be
$2.19M. This is approximately $600K better than FY16. Mr. Rafter indicated this is
directly related to the reduction of the Fuel Revolver cap. 091217-6 FY19 Capital Requests - Mr. Rafter reviewed the Capital Requests submitted to the
Town Manager including two (2) AIP projects and several infrastructure projects:
AIP - Airfield Lighting - Replace Centerline TDZ (Touch Down Zone) Lights on Runway 6-24. Estimated Cost $760K
AIP - Taxiway E Mill & Overlay. Estimated cost $5.5M - This project may be pushed back
a year if FAA discretionary funds are not available.
GSE (Ground Service Equipment) Garage Construction of approximately 3,200 Sq. Ft. to
house airport equipment currently stored outdoors. Estimated cost $2.3M which is believed to be a high estimate.
Temporary Hold Room Structured Awning. Estimated cost $350K. Needed for next spring
which may require some Operating expense to get the project started.
Automatic Door Replacement. Estimated cost $102K for Phase 1 (5-6 doors).
Runway Paint, Beads & Rubber Marking Removal (Phase 1). Estimated Cost $482K
Security Dept. Pick-up Truck. Estimated Cost $58K.
Manager’s Report – Mr. Rafter reported: Project Updates
Vault Room – Jacobs is working with the Contractor, Kobo Utility, to establish a resolution to the problem regarding the regulators.
Interactive Employee Training (IET) – The final module has been internally finalized
and are awaiting the final product from the Contractor.
Public Address/Flight Information Display System projects (PA/FIDS) – The FIDS portion of the project is complete. The new PA system installation is now expected by
end of November. A portable PA unit is being used in the interim.
North Ramp Rehab (Area 3) - Project began today. FAA was concerned over Construction Safety Phasing Plan and we are working on re-writing to address their
concerns. The later than anticipated project start date may require Phase II to be delayed until spring.
Geometry Analysis –McFarland-Johnson Task Order approved earlier in the meeting.
They are working on the design.
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Restaurant Enclosure – McFarland-Johnson and their sub, Fennick McCredie
Architecture are working on the design. Estimated cost is $125K
Parking Revenue Access Control System – Shelter enclosures for the pay-on-foot machines are expected by end of the month, after which the intercom and video cameras
will be installed.
RFP/Bid Status – Mr. Rafter reported the RFP’s being worked on include:
Bunker Road and Sun Island Road RFP’s have been approved by the Chief Procurement
Officer. Advertising of the RFP’s will begin next week.
Airport Restaurant - May engage consultant to draft RFP.
Hangar 5 RFP is being reconsidered as the Airport may perform the necessary repairs.
The World Fuel Contract to supply aviation fuel is continuing on a month-to-month
basis. Mr. Rafter intends to put the fuel supply services back out to bid in the fall.
Replace Fuel Farm Ramp Lights IFB is advertised for the third time. Bids are due
September 21, 2017.
Operations – Mr. Rafter reported:
A significant lighting strike occurred on 9/6/17. Several taxiway lights were affected. An
emergency purchase of replacement lights was made and installed the following day.
Labor Day sales were up 22% including a 19% increase to fuel gallons sold.
Dates to remember
o Triennial Exercise – Is scheduled for September 13, 2017. Commissioners will
receive an alert notification as part of the drill. They are welcome to respond to observe.
o Special Town Meeting is scheduled for November 6, 2017 o Annual Town Meeting is scheduled for April 13, 2018.
Met with TSA regarding Pre-Check and learned that ACK qualifies. This will establish a
dedicated pre-check line for screening. This enables TSA to hire additional employees during the season. Tenants will be briefed at the next Tenant Meeting. Hope to have in place by Daffodil Weekend (April 2018).
Statistics – Mr. Rafter reviewed the July 2017 statistics noting July is the beginning of the new
Fiscal Year:
Operations are down 12% from July 2016.
Enplanements are down 4% from July 2016.
Jet A Gallons are down 4.45% from July 2016.
Jet A Gallons for August are up 5.44%.
AvGas Gallons are down 25% from July 2016.
AvGas Gallons for August are down 14.66%.
Freight is up 1.93% from July 2016. US Mail is up 31%.
25 Noise Complaints were filed for July 2017 matching July, 2016.
Personnel Report - Mr. Rafter introduced and the Commission welcomed, Katy Perales, the new Administrative Assistant.
Commissioners Comments
Mr. Drake commented on two helpful reports he received from staff:
A five (5) year history report on General Aviation Operations compiled by Mr. Karberg
The summary of fuel sales over holiday weekends complied by Ms. Crooks. Dan has asked
for the price per gallon to be added. Both reports will be forwarded to the entire Commission and feedback is welcomed.
9/12/17 Airport Commission Meeting Page 5 of 5
Public Comment None
Having no further business for Open Session, Mr. Bouscaren made a Motion to go into Executive
Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review Executive Session Minutes as enumerated on the Agenda; Clause 3 to discuss strategy with respect to
collective bargaining. The Chair has determined that an open session may have a detrimental effect on the bargaining position of the Airport Commission; to discuss strategy with respect to pending litigation related to SRE Snowblower. The Chair has determined that an open session may have a
detrimental effect on the litigation position of the Airport Commission, and to discuss strategy with respect to pending litigation related to a FAA Part 13 complaint. The Chair has determined that an
open session may have a detrimental effect on the litigation position of the Airport Commission. Second by Ms. Planzer and Passed unanimously by the following roll-call vote:
Mr. Bouscaren - Aye Ms. Planzer – Aye
Ms. Topham - Aye Mr. Gasbarro - Aye Mr. Drake - Aye
Meeting adjourned at 5:36 pm.
Respectfully submitted,
___________________________________
Janine M. Torres, Recorder
Master List of Documents Used 9/12/17 Agenda including Exhibit 1 8/8/17 Draft Minutes
Draft Executive Session Minutes of 9/24/13, 10/8/13, 11/12/13, 12/10/13, 4/22/14, 11/25/14, 2/24/15, 3/10/15, 7/14/15, 10/13/15, 11/10/15, 1/12/16, 1/19/16, 5/9/16, 4/19/16, 6/10/16, 7/12/16, 8/9/16, 10/11/16,
11/8/16, 2/14/17, 3/14/17, 4/20/17, 8/9/17 Warrant Signature Sheet
8/23/17 Warrant Signature Sheet 9/13/17 Warrant Signature Sheet
Sullivan Tire Contract for $26,866 Hortonville Consulting Contract Amendment #3 for $6,000
McFarland Johnson Inc General Engineering Agreement for AIP Projects McFarland Johnson Task Order 01 for portion of AIP Project #66 - Update SPCC Plan
McFarland Johnson Inc Task Order 02 for portion of AIP Project #66 - Geometry Analysis McFarland Johnson Inc Task Order 03 for Botanical Monitoring (non-AIP)
Commission Policy for Addressing Engineering Task Orders Notice of Lease - Brookfield Asset Bridgetown LLC
North Ramp LLC Letter dated 8/25/17 to Chairman Drake Aerodrome Nantucket letter dated 4/25/17 to Airport Commission
Commission Letter of Authorization re Grant Signing Year End FY17 Budget Results
FY19 Capital Project Listing July 2017 Statistics