HomeMy WebLinkAbout8.8.17 Final MinutesTown of Nantucket
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554
Thomas M. Rafter, Airport Manager Commissioners
Phone: (508) 325-5300 Daniel W. Drake, Chairman
Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair
Anthony G. Bouscaren
Andrea N. Planzer
Jeanette D. Topham
AIRPORT COMMISSION MEETING
August 8, 2017
The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following
Commissioners present: Vice Chair Arthur Gasbarro, Andrea Planzer and Jeanette Topham.
Commissioner Anthony Bouscaren participated by phone, beginning at 5:015 pm, due to
geographical distance.
The meeting took place in the 1st floor Community room at the Public Safety Facility, 4
Fairgrounds Rd. Nantucket MA.
Airport employees present were: Thomas Rafter, Airport Manager, Noah Karberg, Assistant
Airport Manager, David Sylvia, Safety & Compliance Officer and Janine Torres, Office Manager.
Mr. Drake announced the meeting was being both audio and video recorded.
Pertaining to the Agenda, Mr. Drake noted the Executive Session Minutes listed for approval
have not yet been approved for release in Executive Session and therefore, will not be voted upon
tonight. With no other comments on the Agenda, the Agenda was adopted.
Mr. Drake asked for comments or corrections to the July 11, 2017 Meeting Minutes. Ms. Planzer
made a Motion to approve as drafted, Second by Mr. Gasbarro and Passed unanimously by the
following roll-call vote:
Ms. Topham – Aye
Mr. Bouscaren – Aye
Mr. Gasbarro – Aye
Ms. Planzer – Aye
Mr. Drake - Aye
Ms. Topham made a Motion to ratify the July 9, 2017 Warrant. Second by Ms. Planzer and
Passed unanimously by the following roll-call vote:
Ms. Topham – Aye
Mr. Bouscaren – Aye
Mr. Gasbarro – Aye
Ms. Planzer – Aye
Mr. Drake - Aye
Ms. Topham made a Motion to approve the August 9, 2017 Warrant. Second by Ms. Planzer and
Passed unanimously by the following roll-call vote:
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Ms. Topham – Aye
Mr. Bouscaren – Aye
Mr. Gasbarro – Aye
Ms. Planzer – Aye
Mr. Drake - Aye
Pending Leases/Contracts – Mr. Rafter noted the three (3) McFarland Johnson contracts are still
pending due to Airport Counsels suggested changes; but did present for approval the following
Agreement and Contracts:
Nantucket Island Chefs – Catering Agreement for $1,500 Annual Business Fee plus 25%
Catering Charge,
Southworth-Milton Inc. – A $21,356 Contract to purchase a Sullair Air Compressor paid
through Capital Account.
Victor-Brandon Corp – A $2,335,990 Contract for Airport Improvement Project (AIP) to
Reconstruct a Portion of the Commercial North Ramp (Area 3) and Replace a Portion of
Perimeter Fencing. This is Capital project that includes total 95% grant reimbursement
from both FAA and MassDOT. Mr. Rafter noted additional borrowing authority is
required at this fall’s Special Town Meeting (STM) for approximately $400K to cover the
entire projects costs.
Mr. Gasbarro made a Motion to approve the Catering Agreement with Nantucket Island Chef’s
and the Contract with Southworth-Milton, Inc. Second by Ms. Topham and Passed unanimously
by the following roll-call vote:
Ms. Topham – Aye
Mr. Bouscaren – Aye
Mr. Gasbarro – Aye
Ms. Planzer – Aye
Mr. Drake - Aye
Mr. Gasbarro made a Motion to approve the Contract with Victor-Brandon Corp subject to
funding availability. Second by Ms. Planzer and Passed unanimously by the following roll-call
vote:
Ms. Topham – Aye
Mr. Bouscaren – Aye
Mr. Gasbarro – Aye
Ms. Planzer – Aye
Mr. Drake - Aye
Public Comment
None
Pending Matters – Mr. Rafter reported:
042214-2 Formerly Used Defense Site (FUDS) Status – The Army Corps of Engineers
(ACE) has issued their Final Decision Document indicating the FUDS sight is clean. The
Airport can now move forward with leasing the available property on Bunker Road.
011315-2 General Fund Repayment Proposal and Discussion of In-Kind Services –
The Federal Aviation Administration (FAA) has indicated that approximately $650K of
the $4.612M requested may not eligible due to the lapse of time exceeding the allowable
six (6) years. The FAA has requested specific dates when the expenses were incurred
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before making a final decision. Ms. Sandsbury is working with Town Finance on
responding.
061317-2 Brookfield Asset Bridgetown, LLC Sublease to FedEx Corp. – Mr. Rafter
reported this item remains pending as the attorney’s work out the discrepancies and sync
the dates between the Master Lease and the Sub-Lease.
071117-4 Minimum Standards Review and Discussion - Mr. Rafter presented a second draft to
the Freight Operations/Cargo section of the Minimum Standards as it relates to Operators and
Facilities. The second draft incorporates changes based on comments from three Users and
would require all cargo to be processed through a third-party facility or by separate agreement
with the Airport; and, no cargo would be allowed to be processed through the Terminal. Mr.
Rafter remarked the recommended changes were primarily concerns over terminal and street
congestion, security concerns, better customer service offering one dedicated location and
difficulty in policing if a size limit inside the terminal was still allowed. Mr. Rafter noted
Barnstable Municipal Airport will be presenting the same changes to their Commission.
Mr. Rafter addressed a letter received from Cape Air prior to the meeting expressing their
concerns about added costs to comply and would most likely stop carrying freight altogether.
Mr. Andrew Bonney, Sr. Vice President of Planning for Cape Air, responded to the Commissions
concerns about security issues noting the same process is used for freight packages as luggage for
non-secured flights to which Mr. Drake noted that is ultimately non-existent.
After continued discussion regarding security and other processing suggestions, Mr. Gasbarro
remarked he sides with the Manager’s recommendation and made a Motion to approve the
second drafted revision Minimum Standards. Second by Ms. Planzer and Passed unanimously
by the following roll-call vote:
Ms. Topham – Aye
Mr. Bouscaren – Aye
Mr. Gasbarro – Aye
Ms. Planzer – Aye
Mr. Drake – Aye
Mr. Drake thanked Mr. Bonney for Cape Air’s cooperation in starting freight service
expeditiously when Cape & Island Air Freight closed over one year ago.
Mr. Rafter noted the revision to the Minimum Standards would become effective when a freight
facility was available and noted that could happen within the next month and would notify Cape
Air to allow a smooth transition to wind down freight service.
122215-1 Air Service Update – Mr. Rafter reported:
United’s Nantucket service ends August 14th and Mr. Rafter heard they may be providing
jet service next year instead of using a twin prop aircraft.
The new airline, Island Shuttle, may be getting close to obtaining their FAA certificate.
Nantucket Allies has purchased an aircraft that is currently undergoing conformity check
for an Operating Certificate and is believed that will be used for freight.
A new Company, Fly Louie, has begun advertising flights between White Plains and
Nantucket. Mr. Karberg has contacted them regarding an Operating Agreement.
051117-1 Airport Business Plan Draft – Mr. Rafter presented the initial draft of the Airport’s
Business Plan (Plan) following the template offered through ACRP (Airport Cooperative
Research Program). The draft incorporates a Mission, Vision and Values Statement as well as the
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Staff’s input on the Airport’s Strengths, Weaknesses, Opportunities and Threats, or SWOT
Analysis from which a set of goals would be defined, refined and prioritized. Once goals are
established, an action plan is developed to obtain the goal.
After brief discussion, mostly in respect to Public Relations, Mr. Drake suggested the
Commission submit initial comments back to Mr. Rafter by Friday, August 25th.
Mr. Rafter suggested, and the Commission agreed, that the Long Range Plans Sub-Committee act
as the Working Group on further development of the Plan.
050916-1 Crew Quarters Development - Mr. Rafter reported the Airport is permitted to have
up to 57 bedrooms and presented the site survey and draft floor plans to be used in the FAA Land
Release Request if the Commission agrees with the conceptual layout.
After brief discussion, Ms. Planzer made a Motion to approve the concept plan to be submitted to
the FAA for approval. Second by Ms. Topham and Passed unanimously by the following roll-
call vote:
Ms. Topham – Aye
Mr. Bouscaren – Aye
Mr. Gasbarro – Aye
Ms. Planzer – Aye
Mr. Drake - Aye
081817-1 FAA Grant Award – Airport Improvement Project #67 - $2,342.194 – Mr. Drake
noted the FAA Grant for ninety-percent (90%) reimbursement of costs associated with the
reconstruction of a portion of the commercial North ramp and the replacement of a portion of
perimeter fencing.
Mr. Gasbarro made a Motion to accept the Grant Agreement. Second by Ms. Planzer and
Passed unanimously by the following roll-call vote:
Ms. Topham – Aye
Mr. Bouscaren – Aye
Mr. Gasbarro – Aye
Ms. Planzer – Aye
Mr. Drake – Aye
Manager’s Report – Mr. Rafter reported:
Project Updates
Vault Room – The Contractor, Kobo Utility, Manufacture, ADB Airfield Solutions, and
Engineers (Jacobs) were on-site today to perform additional tests on the regulators to
determine a solution and next steps to complete the project.
Interactive Employee Training (IET) – The Part 139 training module is under final
review.
Public Address/Flight Information Display System projects (PA/FIDS) – The FIDS
portion of the project is complete. Jacobs was on site today to establish fiber
connectivity between the Terminal and Administration Buildings. The new PA system
will be installed in October. A portable PA unit is being purchased to use in the interim.
FY 19 Capital Requests are required to be submitted to Town Finance by August 21st.
Mr. Rafter will email the Commission what is submitted to the Town since the deadline
is prior to the next Commission meeting. The goal is to seek only AIP funded project
authorization.
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Geometry Analysis – Project has been awarded to McFarland-Johnson and we are
awaiting their schedule of work. FAA Grant award for 90% reimbursement has been
received.
Ground Service Equipment (GSE) Storage Facility – The scope has been developed
with McFarland-Johnson to design. The location of the building will be behind the
Aircraft Rescue Fire Fighting (ARFF) Building.
Restaurant Enclosure – McFarland-Johnson and their sub, Fennick McCredie
Architecture will be on-site to look at both the restaurant front entrance enclosure and
determine a Rough Order of Magnitude (ROM) cost.
Temporary Hold Room – McFarland-Johnson along with Fennick McCredie have also
been tasked with looking into a temporary hold room structure of some sort to alleviate
post screening congestion for next season.
Parking Revenue Access Control System – All the new equipment has been installed
with the exception of the shelter enclosures, after which the intercom and video cameras
will be installed. Full functionality is expected by the third week of August.
RFP/Bid Status – Mr. Rafter reported the RFP’s being worked on include:
Airport Gas – The Lease was awarded to the incumbent, Airport Gas Station, Inc., and
lease negotiations will begin.
Bunker Road and Sun Island Road RFP’s are being drafted. Internal discussions
determined the Bunker Road RFP will be written as such to encourage smaller lot size
proposals vs. Sun Island Road RFP will encourage larger lot size proposals. Mr. Rafter
presented an amended Declaration of Surplus Property (Declaration) for Sun Island Road
parcels and the initial Declaration for the Bunker Road parcels.
Hangar 5 RFP is being drafted to rent in as-is condition and offering rent abatement for
required repairs.
The World Fuel Contract to supply aviation is continuing on a month-to-month basis.
Mr. Rafter intends to put the fuel supply services back out to bid in the fall.
Replace Fuel Farm Ramp Lights IFB is advertised. Bids are due August 18, 2017.
Pre-Bid meeting is scheduled for August 14, 2017.
Ms. Planzer made a Motion to declare the Sun Island Road Parcels as surplus property. Second
by Mr. Gasbarro and Passed by the following roll-call vote:
Ms. Topham – Aye
Mr. Bouscaren – Aye
Mr. Gasbarro – Aye
Ms. Planzer – Aye
Mr. Drake – Aye
Ms. Topham made a Motion to declare the Bunker Road parcels as surplus property. Second by
Ms. Planzer and Passed by the following roll-call vote:
Ms. Topham – Aye
Mr. Bouscaren – Aye
Mr. Gasbarro – Aye
Ms. Planzer – Aye
Mr. Drake – Aye
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Operations – Mr. Rafter reported:
FY17 4th Quarter financials are scheduled to be presented to the Board of Selectman on
August 23, 2017. The Airport has not yet received the report from Town Finance. Mr.
Rafter will forward to the Commission once received and verified by Ms. Sandsbury.
The T-Hangar tenants are organizing a hangar association and are planning to present a
proposal at the September Commission meeting to manage the T-Hangars, after the
hangars revert to the Airport in September, 2018.
Dates to remember
Triennial Exercise – Is scheduled for September 13, 2017.
Special Town Meeting is scheduled for November 6, 2017
Annual Town Meeting is scheduled for April 13, 2018.
Statistics – Mr. Rafter reviewed the June 2017 statistics:
Operations are down 5.99% from June 2016; and down 1.2% from last FYTD.
Enplanements are down 8.19% from June 2016; and down 10.4% from last FYTD.
Jet A Gallons are up 4.18% from June 2016; and up 2.55% from last FYTD.
Jet A Gallons for July are down 4.45%.
AvGas Gallons are up .42% from June 2016; and up 9.26% from last FYTD.
AvGas Gallons for July are down 25%.
Freight is up 14.62% from June 2016; and down 16.219% from last FYTD.
18 Noise Complaints were filed for June 2017 vs. 15 in June, 2016.
Mr. Drake requested a five (5) year history report on General Aviation Operations as well as Air
Taxi Operations be created.
Personnel Report - Mr. Rafter reported:
A job offer was made to an Administrative Assistant applicant and are awaiting her
response.
A few seasonal staff have departed for the start of the school, but several remaining staff
are scheduled to stay into October.
Commissioners Comments
None
Public Comment
None
Having no further business for Open Session, Ms. Planzer made a Motion to go into Executive
Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review
Executive Session Minutes as enumerated on the Agenda; Clause 3 to consider the purchase,
exchange lease or value of real property with respect to Madequecham Valley Road. The Chair
has determined that an open session may have a detrimental effect on the bargaining position of
the Airport Commission; and to discuss strategy with respect to collective bargaining. The Chair
has determined that an open session may have a detrimental effect on the bargaining position of
the Airport Commission, and to discuss strategy with respect to pending litigation related to SRE
Snowblower. The Chair has determined that an open session may have a detrimental effect on the
litigation position of the Airport Commission. Second by Mr. Gasbarro and Passed unanimously
by the following roll-call vote:
Ms. Planzer – Aye
Ms. Topham - Aye
Mr. Gasbarro - Aye
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Mr. Drake - Aye
Mr. Bouscaren announced he would not be participating in Executive Session.
Meeting adjourned at 6:07 pm.
Respectfully submitted,
___________________________________
Janine M. Torres, Recorder
Master List of Documents Used
8/8/17 Agenda including Exhibit 1
7/11/17 Draft Minutes
7/19/17 Warrant Signature Sheet
8/9/17 Warrant Signature Sheet
Nantucket On Island Chef’s 2017 Catering Agreement
Southworth Milton Inc Contract to Purchase Air Compressor
Victor-Brandon, Inc Contract for AIP Project #67 - N Ramp Area 3
McFarland Johnson Inc General Engineering Agreement for AIP Projects
McFarland Johnson Task Order 01 for portion of AIP Project #66 - Update SPCC Plan
McFarland Johnson Inc Task Order 02 for portion of AIP Project #66 - Geometry Analysis
Minimum Standards Freight Operations Section Existing
Minimum Standards Freight Operations Section Draft 1
Minimum Standards Freight Operations Section Post Tenant Comments
Draft Business Plan Dated March 2016
TJ Watterson email to Rafter dated 7/31/17 at 9:00 am re: AckAirport NFRd. Housing Proj - Option 1
(page 1 only)
Crew Quarters Survey Plan by Blackwell & Assoc. revised 8/3/17
Concept Design Crew Quarters Floor Plan (3 bedroom up/1bedroom down)
Concept Design Crew Quarter Floor Plan (3 bedroom up/2 bedroom down)
Concept Design Crew Quarters Floor Plan (3 bedroom up/3 bedroom down)
FAA Grant Agreement # 3-25-0033-067-2017 ‘Reconstruct Terminal Apron & Install Perimeter Fencing
Declaration of Surplus Property 10 Sun Island Road (Revised)
Declaration of Surplus Property Bunker Road Lots
June 2017 Statistics
2018 ATM Timeline