HomeMy WebLinkAbout5.11.17 Minutes dwd revTown of Nantucket
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554
Thomas M. Rafter, Airport Manager Commissioners
Phone: (508) 325-5300 Daniel W. Drake, Chairman
Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair
Anthony G. Bouscaren
Andrea N. Planzer
Jeanette D. Topham
AIRPORT COMMISSION MEETING
May 11, 2017
The meeting was called to order at 6:01 pm by Acting Chairman Arthur Gasbarro with the
following Commissioners present: Anthony Bouscaren and Andrea Planzer. Chairman Dan Drake
participated via phone conference due to geographical distance. Jeannette Topham participated
remotely due to a personal disability.
The meeting took place in the 1st floor Community room at the Public Safety Facility, 4
Fairgrounds Rd. Nantucket MA.
Airport employees present were: Thomas Rafter, Airport Manager, Janine Torres, Office
Manager, David Sylvia, Compliance Manager, Noah Karberg, Environmental Coordinator, and
Mae Williams, Administrative Assistant.
Mr. Gasbarro announced the meeting was being both audio and video recorded.
Mr. Gasbarro asked for comments on the Agenda. Hearing none, the Agenda was adopted.
Mr. Gasbarro asked for comments or corrections to the March 20, 2017 Meeting Minutes.
Hearing none, the Minutes were adopted.
Ms. Planzer made a Motion to ratify the warrants of 4/19/17 and 5/3/17. Second by Mr.
Bouscaren and Passed unanimously by the following roll-call vote:
Mr. Bouscaren – Aye
Ms. Topham – Aye
Ms. Planzer – Aye
Mr. Gasbarro – Aye
Mr. Drake – Aye
Ms. Planzer made a Motion to approve the warrant of 5/17/17. Second by Mr. Bouscaren and
Passed unanimously by the following roll-call vote:
Mr. Bouscaren – Aye
Ms. Topham – Aye
Ms. Planzer – Aye
Mr. Gasbarro – Aye
Mr. Drake – Aye
5/11/17 Airport Commission Meeting
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Pending Leases/Contracts – Mr. Rafter presented the following Leases and Contracts:
American Airlines/Piedmont Airlines - 2017 Terminal Office Space and Ground
Handling Agreement for $6,960, plus $1,500 Annual Business Fee (ABF) and $480 for
intercom.
American Airlines/Republic Airlines - 2017 Seasonal Airline Lease for $12,000, plus
$1,500 ABF, plus applicable Landing fees.
Delta Airlines - 2017 Seasonal Airline/Terminal Office Lease for $18,800, plus $1,500
ABF, plus $480 for intercom plus applicable Landing fees.
United Airlines - 2017 Seasonal Terminal Lease for $15,920.00, plus $1,500 ABF, plus
$480 intercom plus applicable Landing fees. – Pending
JetBlue Airways Corporation - 2017 Seasonal Airline Lease for $18,000, plus $1,500
ABF, plus $480 intercom, plus applicable Landing fees.
Republic Parking System – Three (3) year Contract for $90,000 to operate and manage
the Airport’s Parking Facilities.
Jacobs Engineering Group – On-call engineering services. Each task assigned will
amend on-call with amount and determination of funding source – Pending
Grey Wall Software, LLC - Contract for $24,150 for twenty-two (22) Licenses for
VEOCI Software and 30 hours of Professional Services.
Door Concepts - Contract for $2,075 for troubleshooting and repair of Terminal
automatic doors.
State of NH, Department of Safety, Division of Fire Standards & Training –
Amendment #2 to increase original amount of $565 from $14,850 to $15,415.
Trillion Aviation – Amendment #1 to extend termination date from June 30, 2017 to
September 30, 2017.
Ms. Planzer inquired as to the difference between the Annual Leases vs. Seasonal Agreements.
Janine Torres, Office Manager, explained the differences between Annual and Seasonal Leases
and added that is based on past practice.
Mr. Rafter suggested to have Anderson & Kreiger (Airport Counsel) review the standard
documents prior to next year’s season. Mr. Gasbarro and Ms. Planzer concurred.
Mr. Drake made a Motion to approve all Leases & contracts excepting United Airlines and
Jacobs Engineering. Second by Mr. Bouscaren and Passed by the following roll-call vote:
Mr. Bouscaren – Aye
Ms. Topham – Aye
Ms. Planzer – Aye
Mr. Gasbarro – Aye
Mr. Drake – Aye
Public Comment
None
Pending Matters – Mr. Rafter reported:
042214-2 Formerly Used Defense Site (FUDS) Status – The Airport is still awaiting a final
determination from the Army Corp of Engineers (ACE).
011315-2 General Fund Repayment Proposal and Discussion of In-Kind Services – Mr. Jorge
Pantelli of the Federal Aviation Administration (FAA) has indicated the Airport should receive a
response within a week, however, the FAA has concerns regarding some of the requests that went
5/11/17 Airport Commission Meeting
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beyond a six (6) year period and indicated they would not consider those payments. He will put
these concerns in writing.
042017-2 Hangar 1 Fair Market Rental Value Appraisal – The appraisal is pending.
122215-1 Air Service Update – Mr. Rafter reported the following:
Mr. Rafter is scheduled to meet with several airlines at the Jumpstart Conference in Providence
RI in early June. Presentations, both independently, and regionally with Hyannis have drafted.
The Airport has received an application filed with the FAA for service between Nantucket and
Hyannis from G-Jets. The Airport has sent its responses.
Allies Air has leased or purchased a former Island Airline plane and is looking to put it under a
certificate that is based out of Nashua NH to begin 5 or less flights per week between Nantucket
and Hyannis. They will be looking to get a commuter certificate.
Island Shuttle continues to pursue their certification. This will be a new commuter service
between Nantucket and Hyannis.
Hyannis Airport is rehabilitating one of its runways and this has caused some delays and
cancellations. The work will continue throughout the summer and may pose some minor impacts
with service.
Mr. Gasbarro inquired about Tailwind Aviation advertisements. Mr. Rafter responded they have
been sent the information they need to operate properly out of Nantucket.
042017-5 Airport Manager Contract Discussion – Mr. Drake reviewed the principal changes
made by Anderson & Kreiger, Airport Counsel: the references to the Town of Nantucket being
the employer have been removed; the section regarding business travel and lodging for Town
employees are the same as other Town employees; the provision that the Airport Manager keep
the Town informed of the relevant happenings at the Airport has been revised and incorporated
into Exhibit A. Airport Counsel recommended the renewal provision be changed from three (3)
years to one (1) year to allow for more flexibility.
Ms. Topham expressed her opinion that she does not approve of rolling contracts. Mr. Drake
explained the provision states the agreement can be terminated after one year with certain notice.
She asked for clarification regarding the two weeks of vacation that can be carried over from year
to year.
She stated she has spoken with some of the Airport tenants and they would like Mr. Rafter to
make himself more visible.
Ms. Planzer made a Motion to approve the employment agreement with Mr. Rafter, Airport
Manager. Second by Mr. Bouscaren and Passed by the following roll-call vote:
Mr. Bouscaren – Aye
Ms. Topham – Aye
Ms. Planzer – Aye
Mr. Gasbarro – Aye
Mr. Drake – Aye
Mr. Drake suggested that all of the Commissioners sign the contract to establish a good record.
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051117-1 Airport Business Plan Concept – Mr. Rafter presented a Power Point presentation on
the benefit of establishing a business plan. He reviewed the concept of how he would like to see
the quality and growth of the Airport.
Mr. Drake suggested this information be publicized on social media to get this important
information out to the public.
Mr. Gasbarro suggested adding a sub-site on our website and to encourage feedback from the
general public.
Mr. Drake suggested presenting the Business Plan at a future meeting of the Board of Selectmen.
Mr. Rafter stated that while this document will be an ongoing effort, it will remain a standing
agenda item until the plan is complete.
051117-2 Noise Presentation – Mr. Noah Karberg, Environmental Coordinator, presented a
Power Point summarizing the Noise Abatement Program. He reviewed the Landing Fee Incentive
Program, Noise Complaint summary to date, Aircraft Power Unit (APU) Action log, Noise
Abatement and Pre-season promotional items.
Mr. Gasbarro added his belief that Mr. Karberg’s efforts to respond, inform and educate the
public of the Noise Abatement Program have been very helpful.
051117-3 FY17 3rd Quarter Update – Mr. Rafter reviewed a spreadsheet that was presented to
the Board of Selectmen showing revenue is up 3%, expenses are down, showing net results of
19% above last year.
Manager’s Report – Mr. Rafter reported:
Project Updates
Air Traffic Control Tower – The final invoice was sent for payment in the Town’s last
warrant and we are in the process of closing the project out.
Vault Room – A meeting with Jacobs is scheduled for Friday, May 12, 2017 as it
appears there may be a further delay in completing the project.
Interactive Employee Training (IET) – The IET is in place and working well for the
Security Identification Display Area (SIDA) and non-movement area driver training. A
meeting with the vendor to review the movement area driver training as well as the Part
139 training modules is scheduled for Friday, May 12, 2017.
Public Address/Flight Information Display System projects (PA/FIDS) – This project
has been delayed due to a major issue obtaining a replacement electrician.
Crack sealing project – A State funded project due to start next week during nighttime
hours sealing the cracks on the runways.
Security Cameras – The installation of this State-funded project that has been
completed. Remote access for the authorized users is being coordinated.
North Ramp Rehab Area III – Bids have been received exceeding the amount
authorized for the project. The Airport is working with Finance to review how to best
accomplish the project.
Geometry Analysis – Working with the FAA to determine the engineering firm to award
this project to.
Crew Quarters Project – Conceptual drawings and floor plans are being developed by
the architect and they will coordinate with the surveyor and then the plans will be
submitted to FAA for approval. The next step is to work with Town Consultant to see if it
is a viable project for developers.
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RFP/Bid Status – Mr. Rafter reported the RFP’s being worked on include:
Airport Gas – Proposals are due Friday, May 26, 2017. An addenda is being written to
identify proper payment structure.
Terminal Concession Retail – Proposals are due Monday, May 15, 2017.
Bunker Road Land Lease – This RFP is still being developed.
Solar Land Lease – Proposals are due Monday, May 22, 2017.
Door Maintenance – Proposals are due Monday, May 22, 2017.
Passenger Ramp – Proposals are due Monday, May 22, 2017.
Apron Flood Lights – Bids are due Thursday, June 1, 2017.
Operations – Mr. Rafter reported:
Freight – The Airport is working on developing specific minimum standards for freight
operation.
FAA Certification – The inspection was a success with many positive comments from
the inspector. The absence of Pavement Condition Numbers (PCN) for the runways on
our self-inspection reports may be considered a letter of correction.
Hangar 6 – This hangar is in a state of disrepair and we will be putting out an RFP for to
address tenancy and repair.
Advertising – Lisa Kelly of Airport Media Solutions will be on site next week.
Triennial Exercise – Is scheduled for September 13, 2017.
Statistics – Mr. Rafter reviewed the February 2017 statistics:
Operations are up 5.36% from March 2016; and down .01% from last FYTD.
Enplanements are up 13.23% from March 2016; and down 10.47% from last FYTD.
Jet A Gallons are down 23.30% from March 2016; and up 1.09% from last FYTD.
Jet A Gallons for April 2017 are up 71.24%.
AvGas Gallons are down 4.89% from March 2016; and up 10.35% from last FYTD.
AvGas Gallons for April 2017 are up 21.06%.
Freight is up 18.91% from March 2016; and down 25.49% from last FYTD.
0 Noise Complaints were filed for March 2017.
Personnel Report – Mr. Rafter reported:
All seasonal positions have been filled with staggering start dates.
Mr. Rafter requested that the vacant Airport Operations Specialist position be filled first rather
than the Safety Management System (SMS) Manager previously approved in the budget process.
The Commission concurred.
Commissioners Comments
Mr. Drake announced the Airport Commission Meeting schedule is back on track for its normal
date and time, the second Tuesday of the month (June 13, 2017) at 5:00 pm.
Mr. Gasbarro made a brief reiteration regarding noise abatement to have an open line of
communication with the FAA in the ATCT.
Public Comment
None
5/11/17 Airport Commission Meeting
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Having no further business for Open Session, Mr. Bouscaren made a Motion to go into Executive
Session, under G.L. Chapter 30A, Section 21A, not to return to Open Session, to review
Executive Session Minutes as enumerated on the Agenda; Clause 3 – to discuss strategy with
respect to collective bargaining. The Chair has determined that an open session may have a
detrimental effect on the negotiation/litigation position of the Airport Commission; Clause 6 to
consider the purchase, exchange, lease or value of real property to discuss pending litigation to
Gatto vs. Town. The Chair has determined that an open session may have a detrimental effect on
the negotiation/litigation position of the Airport Commission. And Clause 3 – to discuss strategy
with respect to pending litigation related to SRE Snowblower. The Chair has determined that an
open session may have a detrimental effect on the litigation position of the Airport Commission.
Second by Ms. Planzer and Passed unanimously by the following roll-call vote:
Ms. Topham - Aye
Ms. Planzer – Aye
Mr. Bouscaren – Aye
Mr. Gasbarro - Aye
Mr. Drake - Aye
Meeting adjourned at 7:19 pm
Respectfully submitted,
___________________________________
Mae R. Williams, Recorder
Master List of Documents Used
5/11/17 Agenda including Exhibit 1
4/20/17 Draft Minutes
4/19/17 Warrant Signature Sheet
5/3/17 Warrant Signature Sheet
5/17/17 Warrant Signature Sheet
American Airlines/Piedmont Airlines 2017 Lease Agreement
American Airlines/Republic Airlines 2017 Lease Agreement
Delta Airlines 2017 Lease Agreement
United Airlines, Inc. 2017 Lease Agreement
JetBlue Airways 2017 Lease Agreement
Republic Parking System LLC Contract
Jacobs Engineering Group On-Call Contract
Grey Wall Software LLC Contract
Door Concepts, Inc. Contract
State of NH, Div. of Fire Standards & Training Amendment #2
Trillion Aviation Amendment #1
ACK Memorial Airport Noise Abatement Program, 2017
FY17 3rd Quarter Update
March 2017 Monthly Statistical Report
Employment Agreement for Airport Manager