HomeMy WebLinkAbout6.9.15 Minutes
Town of Nantucket
NANTUCKET MEMORIAL AIRPORT
14 Airport Road
Nantucket Island, Massachusetts 02554
Thomas M. Rafter, Airport Manager Commissioners Phone: (508) 325-5300 Daniel W. Drake, Chairman Fax: (508) 325-5306 Arthur D. Gasbarro, Vice Chair
Anthony G. Bouscaren Andrea N. Planzer Jeanette D. Topham
AIRPORT COMMISSION MEETING
June 9, 2015 The meeting was called to order at 5:00 pm by Chairman Daniel Drake with the following Commissioners present: Arthur Gasbarro and Jeanette Topham. Participating by phone, due to
geographical distance, were Commissioners Anthony Bouscaren and Andrea Planzer. The meeting took place in the 1st floor meeting room at the Public Safety Facility, 4 Fairgrounds Rd. Nantucket MA.
Airport employees present were: Thomas Rafter, Airport Manager, Mae Williams, Administrative
Assistant, and Janine Torres, Office Manager.
Mr. Drake announced the meeting was being recorded.
Mr. Drake asked for comments on the Agenda. Hearing none, the Agenda was adopted. Ms. Topham made a Motion to approve the 4/9/15 Workshop minutes and the 5/12/15 minutes. Second by Mr. Gasbarro and Passed by the following roll-call vote:
Mr. Bouscaren – Aye Ms. Planzer – Aye
Ms. Topham – Aye
Mr. Gasbarro - Aye Mr. Drake - Aye
Mr. Gasbarro made a Motion to ratify the Warrants of 5/20/15 and 6/3/15. Second by Ms.
Topham and Passed by the following roll call vote: Mr. Bouscaren – Aye Ms. Planzer – Aye
Ms. Topham – Abstained Mr. Gasbarro – Aye
Mr. Drake – Aye
Public Comment
None
6.9.15 Airport Commission Meeting Page 2 of 7
06-2513-3 Voluntary Noise Compliance Program Update Mr. Rafter reviewed the noise compliance audit results for May and the first week of June noting
the 15% discount would no longer be allowed for the airlines that are not in compliance beginning with the month of June.
Mr. Rafter reported a meeting was held with Tom Cunningham of Island Airlines to review the
January 2015 elimination of the single engine exemption to the Noise Abatement Letter to Airmen which Mr. Cunningham expressed his concerns regarding RW24 departures and the potential cost to the airline.
Mr. Joe Rose, Chief Pilot of Island Airlines reviewed the additional time and costs associated
with the Caravan when following the abatement routes. Discussion continued resulting with Mr. Gasbarro suggesting working together to find a middle ground solution, and to include altitude
components and Noise testing. Mr. Drake opined he understands the need for cost savings to provide proper air service but we need to be respectful of the community. Mr. Gasbarro made a Motion to postpone enforcement of the Noise Abatement Incentive program until the July
meeting. Second by Ms. Topham and Passed unanimously by the following roll-call vote: Ms. Topham – Aye Mr. Gasbarro – Aye
Ms. Planzer – Aye
Mr. Bouscaren – Aye Mr. Drake – Aye
Pending Leases and Contracts
Mr. Rafter presented the following Leases and Contracts:
Hyannis Air Service, Inc. – Signatory Airline with office space for $96,480.00; Annual Business Fee of $1,500.00 plus Landing Fees
Wiggins Airways – UPS/Fedex Freight Operations; Annual Business Fee of $1,500.00 plus Landing & Freight Fees
Island Airlines – Signatory Airline with office space for $44,360.00; Annual Business
Fee of $1,500.00 plus Landing Fees
Sayle’s Seafood – Beach License for Catered Beach Events; Annual Business Fee
$1,500.00
Nantucket Express – Aircraft Charter and Business Phone; Annual Business Fee $1,500.00 plus Landing Fees
Jet Blue Airways – Seasonal Airline with office space for $38,280.00; Annual Business
Fee of $1,500.00 plus Landing Fees – PENDING
United Airlines – Seasonal Airline with office space for $15,920.00; Annual Business
Fee of $1,500.00 plus Landing Fees – PENDING
Scheidt & Bachmann USA – Contract Amendment #1 to extend expiration date to 9/30/15; Repair of Exit Gate Housing
New England Fire Equipment & Apparatus Corp – Contract for $7,091.00 for ARFF Truck Inspection & Servicing
ShoreTel, Inc. – 3 Year Contract for Cloud Based VoIP Phone System with T-1 Circuit -
PENDING Ms. Planzer questioned why Wiggins Airline is written as a Lease and not an Operating
Agreement like Nantucket Express. Mr. Rafter stated it will be looked into and rectified next
season. Mr. Gasbarro commented on Cape Air’s Noise Abatement compliance. Mr. Rafter is meeting with them on Friday, June 12, 2015. After noting both Island Air and Cape Air’s willingness to
6.9.15 Airport Commission Meeting Page 3 of 7
discuss noise abatement, Mr. Gasbarro made a Motion to accept the contracts and leases as
shown on Exhibit 1, excepting JetBlue, United, and Shoretel. Second by Ms. Topham and Passed
unanimously by the following roll-call vote:
Ms. Planzer – Aye Mr. Bouscaren – Aye
Ms. Topham – Aye Mr. Gasbarro – Aye Mr. Drake – Aye
Pending Matters: Mr. Rafter reported:
042214-2 Formerly Used Defense Site (FUDS) Status – A conference call with Army Corp of Engineers (ACE) regarding the debris tree pile resulted with the pile to be
removed under the Army Corp supervision.
011315-2 General Fund Repayment Proposal – There has been no forthcoming information.
Carbon Neutral Program Update – A meeting is set for Tuesday, June 30, 2015 at 1:00pm with MassDOT and Volpe. 022613-2 Master Plan and Sustainability Program Update – Mr. Rafter reported:
A revised financial section is in the final stages with the consultant from Jacobs to create
a white copy of the Rates & Charges. He suggested that a member of Town Finance Committee, Brian Turbitt, Town Finance Director, and a member of the Commission
meet with Jacobs to review the final document.
GA/Admin Building Update –:
060915-1 Ratify Change Orders - Mr. Rafter presented the last two outstanding Change Orders:
i. PCO #003 Revised for $3,052 ii. PCO #028B for $1,460
Mr. Gasbarro made a Motion to approve PCO #003 and PCO #028B. Second by Ms. Topham
and Passed unanimously by the following roll-call vote:
Mr. Bouscaren – Aye Ms. Planzer – Aye
Ms. Topham – Aye
Mr. Gasbarro – Aye Mr. Drake – Aye
060915-2 Ratify Union Contract 7/1/14-6/30/17 – Mr. Rafter reported some housekeeping items
have been clarified that do not change the substance of the contract. Mr. Rafter recommended ratifying. Ms. Topham made a Motion to ratify the Union Contract dated 7/1/14. Second by Mr. Gasbarro and Passed unanimously by the following roll-call vote:
Ms. Topham – Aye
Mr. Bouscaren – Aye Ms. Planzer – Aye
Mr. Gasbarro – Aye
Mr. Drake – Aye
6.9.15 Airport Commission Meeting Page 4 of 7
MassDOT Grants – Mr. Rafter presented three Grants:
060915-3 Airport Safety Management Program (ASMP) Grant Award and associated
Grant Assurances for 80% reimbursement of the Operations vehicle purchased in March for $45,396.00.
090914-2 Security Upgrades Grant to extend the previously awarded Grant expiration
date to 9/30/15
090914-3 Purchase Airport Rescue and Fire Fighter (ARFF) Truck to extend the
previously awarded Grant expiration to 6/30/15. Ms. Topham made a Motion to accept the Grant for the Operations vehicle for $45,396.00.
Second by Mr. Gasbarro and Passed unanimously by the following roll-call vote: Ms. Planzer – Aye Mr. Bouscaren – Aye
Ms. Topham – Aye
Mr. Gasbarro – Aye Mr. Drake – Aye
Mr. Gasbarro made a Motion to extend the two (2) Grants. Second by Ms. Topham and Passed
unanimously by the following roll-call vote: Ms. Topham – Aye Ms. Planzer – Aye
Mr. Bouscaren – Aye Mr. Gasbarro – Aye
Mr. Drake – Aye
Manager’s Report Other Project Updates – Mr. Rafter reported:
Security Ramp light on the North Ramp is to be installed on Wednesday, June 10, 2015.
A credit due to the time delay has been requested as well as a full credit for the interactive training that has been rejected for not meeting the spec.
North Ramp Rehabilitation will need to be re-bid due to a change in scope. These bids
are due by Wednesday, June 24, 2015 at 1:00 pm.
Air Traffic Control Tower (ATCT) construction contract award is being finalized.
ShoreTel Phone system will be pending for one more month.
Flight Information Display Systems (FIDS) – 2 screens have been replaced and we are looking to add an additional monitor at the Air Taxi gate including an on-line APP.
Runway painting caused a complaint from a JetBlue passenger whose flight was delayed.
Maintenance has accomplished a great deal in spite of bad weather, flights, and the short window in-between seasons.
FBO Parking Lot re-layout has been completed. Curb stops or timbers along the fence will be installed.
Repairs to the parking lot exit housing is planned and communication with Schiedt &
Bachmann to transition from the coin to a bar code system is in progress. We are also
looking into new software to update the servers and software after the fiscal year. The seasonal maintenance employee will be trained on the system and will be working on
Sundays.
RFP/Bid Status – Mr. Rafter reported:
Snow Removal Equipment (SRE) Snow Blower - will be awarded to the low bidder;
Kodiak, for $69,700.00.
Fence Repair bids came in excessively higher than the quote.
6.9.15 Airport Commission Meeting Page 5 of 7
Tug Bids are still in progress.
Airport Rescue and Fire Fighter Training consultant has been changed.
Sun Island Road parcel RFP is still in process. Our lease policy is being reviewed to develop the best practices.
Rules and Regulations are being reviewed.
Operations – Mr. Rafter reported:
Electronic Device Policy draft was asked to be reviewed by the Commission for comments and discussion at the next meeting.
APP-based Transportation Network Providers such as UBER – San Francisco Airport has worked with American Association of Airport Executives (AAAE) to establish a policy
allowing airports to remain in compliance with grant assurances.
Feedback from single-engine pilots includes considering a waiver or abatement of fees if they supplied a receipt from the restaurant. A Rate adjustment will be presented at the
next meeting and another Public Hearing may need to be held.
Nantucket Wine Festival meeting will take place on Friday, June 26, 2015 to review this year’s event.
Federal Aviation Administration (FAA) Part 139 Inspection began today, June 9, 2015.
Federal Aviation Administration (FAA) Inspector was briefed on the Veoci Software regarding self-inspection, purchase orders, leases, and on-line noise complaint form.
We are participating in the Bay-State Challenge which encourages people to fly or drive
to various airports. April Statistics – Mr. Rafter reviewed the April 2015 statistics:
Operations are down 8.4% over 4/2014. Year-to-date down 10.6%
Enplanements are down 10% over 4/2014. Year-to-date down 5.08%.
Jet A gallons sold is down 1% over 4/2014. Year-to-date down .05%.
Avgas gallons sold is up 14% over 4/2014. Year-to-date down 5.84%.
Freight is down 8% over 4/2014. Year-to-date is down 2.67%.
3 Noise Complaints filed.
Hiring Report – Mr. Rafter reported:
The second round of seasonal employees in Operations began June 1, 2015. All of the security guards are back on staff. Seasonal FBO staff is full and Maintenance seasonal employee begin the
second week of June. Mr. Drake requested a list of names be presented at the next meeting.
Travel Request
Mr. Rafter requests to attend the Northeast Chapter of American Association of Airport Executives (AAAE) in Baltimore MD, August 15-August 19, 2015. Ms. Topham made a Motion
to approve the travel request. Second by Mr. Gasbarro and passed unanimously by the following roll-call vote: Ms. Topham – Aye
Mr. Bouscaren – Aye Ms. Planzer – Aye Mr. Gasbarro – Aye
Mr. Drake - Aye
Sub-Committee Reports A meeting for the Long Range Plan Sub-committee is to be scheduled.
6.9.15 Airport Commission Meeting Page 6 of 7
Commissioners Comments Mr. Gasbarro thanked the Staff for work performed with Exelis/Public view and the new on-line
noise complaint form. He suggested a press release may be in order.
Mr. Gasbarro expressed his concern that JetBlue and United are operating without leases. He suggested that a penalty clause be written in the lease policy.
Public Comment
None
Having no further business for Open Session Ms. Topham made a Motion to go into Executive Session, not to return to Open Session, under G.L. c.30A, §21, and under Clause 3 to review the
Executive Session minutes as enumerated on the agenda for review and possible release and to discuss strategy with respect to threatened litigation regarding the completion of the General Aviation building. The Chair has determined if held in Open Session, it may have a detrimental
effect on the litigation position of the Airport Commission. Second by Mr. Gasbarro and Passed unanimously by the following roll-call vote:
Mr. Bouscaren – Aye
Ms. Planzer – Aye Ms. Topham – Aye
Mr. Gasbarro – Aye
Mr. Drake – Aye
Meeting adjourned at 6:07 pm Respectfully submitted,
___________________________________
Janine M. Torres, Recorder
Master List of Documents Used
6/9/15 Agenda including Exhibit 1 4/9/15 Workshop Minutes
5/12/15 Minutes 5/20/15 Warrant Signature Sheet
6/3/15 Warrant Signature Sheet N Karberg, 6/1/15 Email re May Audit Compliance (Handout)
N. Karberg, 6/5/15 Email re Week 1 June Flight Tracks (Handout) Island Airlines’ - RWY 24 Departure Operating Cost by Departure (Handout)
Hyannis Air Service, Inc. 2015 Lease Agreement Wiggins Airways 2015 Lease Agreement
Island Airlines, LLC 2015 Lease Agreement Sayle’s Seafood 2015 License Agreement
Nantucket Express 2015 Agreement Scheidt & Bachmann USA, Inc. Contract Amendment #1
New England Fire Equipment & Apparatus Corp. Contract Agreement GA/ADMIN Building Construction Change Order Log dated 6/2/15
Fasano Acchione & Associates, LLC / Merchants PCO #003 Fasano Acchione & Associates, LLC / Merchants PCO #028B
MassDOT Grant Award Letter dated 6/3/15 re ASMP-2015-ACK-9 MassDOT Grant Assurances ASMP-2015-ACK-9
MassDOT Contract re Purchase Maintenance Utility Vehicle ($45,396.00) MassDOT Contract re Security Upgrades ($19,400.00)
6.9.15 Airport Commission Meeting Page 7 of 7
MassDOT Contract Purchase ARFF Vehicle Extension ($31,675.00)
Town of Nantucket and Mass Labor Union Agreement July 1, 2014 thru June 30, 2017
Nantucket Memorial Airport Draft Electronic Devices Policy K. Baird e-mail regarding runway closing (5/29/15) April 2015 Statistics
Jet A and 100LL sold FY (through May 2015) Report Rafter Travel Request NEC Annual Conference Committee August 15-19, 2015