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Home My WebLink About2018-12-18 (2)i:ayProCom Jlinutes for December 13, 2018, adopted Jun. 13, 2019 Town of Nantucket Capital Program Committee 9P1 7 h'; It'. ,,yvyw.nantucket-ma.gov. Members: Srcphcn \\ ciciz (Chair), Pete Kaizer (vice chair), Richard Hussey- (Secretary), Christy Kickham, Peter McEachern, Jason Bridges, Nat Lowell MINUTES Thursday, December 13, 2018 \Vannacomet Water Company Conference Room — 10:30 am Called to order a r I t x:34 :i. ni. and Announcements made. Staff in attendancc: 1. bb,, Gibson, Town Manager; Brian Turbitt, Director Finance Terry Norton, Town Minutes Taker Attending Mennhers: \Vcich, Kaizer, Hussey, Kickham, McEachern, Bridges, Lowell .Absent Nlembcrs: A,;nc Late arrival: 1-0%\ cell, 10:35 a.m. Documents used:t _ops of minutes for November 29, 2018; Request summary sheet of FY2020 requests. .Agenda adopted b1 unanimous consent. COMMENTS1. PLJBLIC None APPROVE11. 1. November 19, 20I S: Motion to Approve. (made by: Bridges) (seconded by: Kickham) 5-0//Welch abstain Discussion Welch We will use the summary sheet which lists each request and relevant information. r<; aciciress funding sources and discuss how to package these up; we have 5125NI in rcyL sus. Gibson i own Administration and Finance have been focused on the F-'2020 General Fund budget; it is a very large detail. The), haven't had time to focus on capital as they would have liked. V c have between $5M and $6M free cash for capital projects with the rest through capital e\clUslon anti debt exclusion; the Town Pier word be funded through debt exclusion. There's the min;mnn: capital funding requirement which can fund some; rest of the free cash would be u>c(i r,) c()v cr projects approved at Special Town Meeting. Turbitt "l l:e 10% funding is $974,276. Welch Alio>se are the numbers; the Select Board would make final recommendations. Gibson -- 'I }here are outstanding items not yet funded Old South Road and Milestone Road corridor projects; those could be narrowed down to one or two projects: possibly the roundahour ar Fairgrounds Road and Old South Road and Milestone Rotan-, with most of those bring cov-cred by state funding. Welch — 'l he offset is we don't know where we are for capping cells carried as S14_\1 request. We've gor ROM request forms we need to get in. We've got 87 request which works out to an average score, based on current RORI information, is approximately 470'o as a total value. We n:ighr recto ou anything below the average; those seem the most ripe for discussion not to fund. Tire ouh- concern is we don't have all the information; more than half the requests have missing information that could swing the value of those request. The end result would have been to get all of this formulated with the preliminary discussion finalized on Friday so he could work on Page 1 of 4 CapProCom :Minutes for December 13, 2018, adopted-] un. 13_ 22-;, background details to formulate a report; that won't happen. Any RORLs should be in by noon tomorrow and more Friday's meeting to Tuesday. Discussion about how to prioritize projects once all the RORI for-- - Welch — Wants to talk about some of these; some are "no brau.�: -_ • ::sent whether or not to talk about or more forward. Capping Cells Gibson — This is a legal requirement. We are expecting somethinc .._ :-1 FY2020, which might have more to do with design, with construction in FY202 _ ::--- - :: the air. This ha, nothing to do with the lease services agreement with Waste Optl("- Welch — Suggest this go into the group rote to be recommended -. - - -- _; _. - _ -rstanding that it is a placeholder. Repair Electrical Stems Welch — He wants to hold this for dollar numbers. This will be f(;_- it could be quick once we have averages. Kiekham — If Town _administration knows the funding source, plc.,- AV. Turbitt — Solid waste is unknown. Overhead doors and fire alarm systems. Welch — This is not mandator' but is good management. We're small dollar amounts. Kaizer —The fire alarm is a legal requirement. The overhead door -, �:e and could -ta-, in the hopper. Facilities Welch —This whole category of projects totals around S500,000. Bridges — Wants to discuss the Jetties Beach building. Welch — Some will have individual recommendations that Cap( -,,r- the project and that we are tracking them. Bridges — We can't always recommend things, but he lean _ommending the Department of Public Works (DPW) projects. Welch — We haven't addressed risk; one risk is the capacity to do:- :-- :. -= c.: ,-ear reque-red. Kaizer — The lighting updates might need additional review- bec. _ can continue to) work without the upgrade and it is 380 o. Welch — We need to give Mr. Turbitt a list so that he can look at Kiekham — It would be a good idea to note items ,,-e consider o=--.- _ Welch — We should have a discussion on items that would be <,::__ ,_: ;: can be re%-t-ired when we get harder numbers. Fleet Management Welch — The preliminary- source is Capital Exclusion; that is short -_- -: Hussey — asked why- service the response truck is highlighted. Lowell —This is a "pretend" tow- truck; it's a road service vehicle . --. _thing to do with when a vehicle breaks down. Welch — The highlight is the question to the final cost and the __.::._ c _:est was a cha,�,r- without a crane then it was upgraded to a wrecker. The passenger :, :: _: an for staff. The Fleet Management category will go under discussion as a whole. C .:.. -_- _ ;ration will go M the same category. Storm Water mored out to FY2021. Parking Ir_-- ... ____ - to 2 f airgro and Road came in under the average. Kickham — _-asked if the RORI scores include those that haven- with tho-e being indicated as Oo o. Welch — Yes, that's why we need all of the forms. The average is ?�:-cc e have a bott(,m line but not the top. McEachern — It feels like we're wasting time because the ROP plete. w -e should wait until all numbers are in. Page 2 of 4 ..�,,i'roCom Minutes for December 13, 2018, adopted jun. 13, 2019 Welch t Here's a mechanism to address the change. He's looking for information for Mfr. "l urhirt i)ecause of the schedule to present to the Select board with 2-weeks intervening as ho,lida\ ; i,c's trying to get as much information prior to the holiday. Orange Street Bike path is h.,hpc t,;wn Road improvements includes a multi-use path. Sidc\v : lk iiht-ovement Plan Welch - He was under the impression this that there is funding available and Jfr. McNeil docsn'r ro request additional funds this year. We'll put this in discussion until we know. Kickham - _\sked if this includes Americans with Disabilities Act access. Gibson ti"cs. that's a big part of it. Welch �urt�ide Area Road Reconstruction, Road Improvement Maintenance, 'Multi-Use Paths 1\lainrenancc, Cobblestone Maintenance, and Fairgrounds Area Roadways go in the hopper. Gibson 'l here is the potential to reduce the number for road maintenance. Welch - I-Ic ,vants that number for his notes. Wauwinet road share and Tom fevers bike paths should be discussed. Decommissioning cisterns is hopper. Old South-Milestone is a placeholder; it's t,O! ff Sheet. P()iicc-AI... inc Welch _Asked if Harbormaster layout is moving to FY21. Turbitt - He hasn't heard; he'll double check. Welch I :liminating the Town Pier work; it's a duplicate already in Town Administration. 011-1 Floorin Welch - yv c need to know if this is a legal requirement or not. 'I 11c _Airp()rt has some RORIs not turned in. Some other projects are missing RORIs. L-permirring Welch - \\ e are missing some information. Lowell \ oxv that he understands it, he doesn't think it's a priority. Pcrimcrcr fencing Welch - \y c need the legal fee for that. The fence is S8 per foot. Surf,idc \\asrcwater Upgrade Turbitt - l lav en't begun discussion on the preliminary design. Welch - \\ c should be seeking authorization to do the full scope of work as opposed to just the mcmbrarnc. That's what the dollar number is based upon. Resilience Plan Welch B i-�rcr Road as it relates to this and strategic planning, would like the report to contain incin iduai recommendations and support of the Town funding the planning; we should discuss that. 1 o\yn Administration Projects. Gibson - Rc6ewed Town Administration projects. Wants to take Strategic Planning out; we h.i% c (,v cr i tJ0 programed in. Senior Center relocation should have site design added; that number came from what the Town of Chatham spent on their new Senior Center. Welch - _\sked if the Senior Center is a placeholder. Gibson It is somewhat a placeholder. Kickham Looking at the two loaders; Fleet Management, Town Admuustration rated the DI'W h>ader ',W'o and the sewer loader 17° o. Gibson - '�cwer can wait a year. We're going to need time to double check our percentage ratings. Kickham I f we don't approve the fence, asked if it will keep coming up. Gibson - Probably; we've never had real perimeter fencing, ever. It nice around the beds but a lot of money- to put around the buildings. Kaizer 1 comes down to liability. Gibson - Signage could help with that. Page 3 of 4 CapProCom Minutes for December 13, 2018, adopted -I un. 13, 21 i] Welch — asked for a brief from Town Counsel; you have to dem,):---a-c -.;.. the Town reall'. cares. He wants to put this to bed. Gibson —This is not a legal requirement. Kickham — Asked about the 100°'0 for C.%10.'\I; asked if it is a lega_ Gibson — We have Administrative Consent Order from Dcr:_r-n_cr,r Environmental Protection and this must be done. Hussey — Advanced Life Support equipment funding; asked if «e :... _= cmation on that. Gibson — We are planning on using prior funding for that; «e _ _ - sble check if we already have funding that can be carried into this. Kiekham — Asked if 1000% of the ambulance revenue goes into the I. -:,_;_CL fund. Turbitt — Yes. Lowell —Traffic modeling, this is from Planning and the number 1--. �,'_curate: but it r- an open-ended discussion that might never have perfect answers. 1 _ =_ _ _ _.._ to predict ex er. little thing that could happen. He thinks we should move fonvarc .- - =e traffic is a hot topic these days. He supports this. Welch — Anything below average will go into discussion and rc ;: hopper. We can update this when all RORIs are in. Has to request that getting ROR.' :-:: : 7:-:,)nry and the•.- are in bN- close of business Friday-, December 14, 2018. LIAISON/CONIN11TTEE REPORTS• 1. Committee Reports a. None 2. Member Comments a. None V. DISCUSSION OF OF Date: Tuesdav, December 18,2018,10:30 a.m., Wannacomet Water Comp_-.- ._-`rc-,ce Room adjourned at 11:35 a.m. Submitted by: IIern, L. Norton Page 4of4