HomeMy WebLinkAbout2019-7-18CapProCom Minutes fox July- 18, 2019, adopted July 25
Town of Nantucket
Capital Program Committee
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2Q19 J0:- ?9 Fri I: 2c
Members: Stephen Welch (Chair), Pete Kaizer (rice chair), Richard Hussey (Secretary), Christ\- Kickham,
Peter TNIcEachern, Jason Bridges, Nat Lowell
MINUTES
Thursday, Jule 18, 2019
Wannacomet Water Company Conference Room — 10:00 am
Called to order at 10:05 a.m. and announcements made.
Staff: Alexandria Penta, Financial Analyst; Terry Norton, Town Minutes Taker
.kttending Members: Welch, Kaizer, Hussey, Kickham, Bridges, Lowell
;absent Nlembers: TNIcEachern
I :arly Departure: Lowell, 11:00 a.m.
Documents used: Copy of minutes for June 6 & 13 and July 11, 2019; Sample RORIs
.Agenda adopted by unanimous consent.
None
APPROVE11.
1. June 6, 2019: Held by unanimous consent.
2. June 13, 2019: Held by unanimous consent.
3. July 11, 2019: Held by unanimous consent.
DISCUSSION111. OF •'DEFINITIONS
Discussion Welch — An important thing to talk about is the what Scheduled Replacement and Heritage -
Tradition -Cultural -Legacy- mean. We'll go through an example.
Hussey — It would be helpful for him if one person goes through their rankings and explains
why it wasgiven that value.
Welch — If a 0% value is placed in a subsection, it ends up skewing the Team _Average. He uses
the term "Scheduled Replacement" because that's what the State uses. The reason to have
"Scheduled Replacement" as a sub -category is to get department heads to plan ahead so Nve can
plan ahead regarding the Town's debt.
Lowell — He looks at some of the stuff that is labeled under "Scheduled Replacement" as
inventory; it shouldn't have to be vetted at the Capital level.
Welch — Used Fire Department breathing packs as an example; ,%Ir. McEachern feels those
should be part of the operating expense rather than a capital expense.
Review of the Police/Marine: Public Safety .-Auxiliary- Building RORI rankings to assist
committee members in understanding how to assign values to the subsections under Section
Continuity :A, and what the reasoning might be.
Welch — We need to make a decision; asked what type of discussion the board wants: free form
or get through this and establish guidelines today. The free -form discussion would lead into a
continuation of the discussion.
Bridges — Thinks a free -form discussion is the most helpful.
Consensus agrees.
Welch — Suggested continuing as we are; we'll have to have another meeting probably next week
to wrap it up. We will then have the software training.
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CapProCom Minutes forJuly 18, 2019, adopted July 25
Lowell — Cited the Schools as a good example of departmental long-range planning. The
moving parts behind a proposed new building, particularly- parcels of To« n -owned land, make it
hard to plan ahead; plans change drastically- between an initial concept and final design making it
hard to come to a decision. You have to look at the overall picture of the Select Board Strategic
Plan, not at a departmental "strategic plan".
Welch — It is not happening with respect to capital projects that departments look at the Select
Board Strategic Plan; we should incentivize the idea that, once a project has been pre-
determined, it becomes part of the Select Board Strategic Plan.
Discussion about subcategory Continuity- A Required, under Criteria, and examples of %,.-hat that
means: required to do the job, prevents degradation, security, legal mandate.
Welch — On the Sewer - Perimeter Fencing, Continuin- A, we got conflicting information: se,,;-er
said it was legally- required but Town Management said it didn't fit other criteria of ,-,-hat is
required for the Sewer Department.
Discussion about why- members assigned values to the Sewer - Perimeter Fencing, Contmuin- A
values.
Welch — The idea isn't to capture everything on paper but to provide guidance based upon the
categories; those can be expanded in the future. He thinks there's value from contributing
bigger -broader perspectives in the RORI as well as smaller-narro-,ver perspectives. The
differences also give us an opportunity- to ask questions later in the process and not get bogged
down in discussion on every- aspect of the project.
Capital projects that come in out of sequence, he will bring up that any such capital request go
through the CapCom review process.
IV. SCHEDULE TRAINING MEETING FOR NEWSOFTWARE
Discussion No action at this time.
V. GREEN SHEET
Discussion No action at this time.
VI. OTHER BUSINESS
1. Date of the next meeting
a. Welch — Asked that scheduling of an organizational meeting be added to the agenda.
b. Next i\Iccting Thursday-, July- 25, 10:00 a.m., location TBD.
adjourned at 11:07 a.m.
Submitted by,:
'I'crr\• 1,. Norton
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